Task (taken from Action Plan)

Officer

Date Due

Date Completed

Progress to date / Reason for any delays

Revised completion date

Leased & Licensed sites

Prepare schedule of all leased and licensed open spaces including play areas         

David Wilson/Legal/George Douglas

End Sept 2001

Jan 02

Schedule in place with basic information by Jan 02.  Delay due to staff shortages and other higher priorities.  

Further work: Sites to be captured on GIS and data linked. By end March 03.A fundamental review of the Council's whole asset data base now underway due for completion end 02

-identify leaseholders/licensee holders    

David Wilson/Legal/George Douglas

End Sept 2001

Jan 02

-identify renewal/review dates and review a bring forward system         

David Wilson/Legal/ George Douglas    

End Oct 2001

Jan 02

-identify renewal/review dates and review a bring forward system

David Wilson/Legal/George Douglas

End Oct 2001

Jan 02

Develop a policy for leased and licensed open spaces ownership and management

Gill Gowing/Kevan Lavender

April 2002

Delay due to other priorities and lack of resources/expertise in this area. Now that an appropriately-qualified member of staff (Estates Officer) has been appointed, this work can be undertaken. Additional action arising from CROW Act identified in respect of Commons.

April 03

Cemetery

Undertake risk assessment next time a grave is dug                   

Nigel Taylor/Martin Down         

To be arranged

Dec 01

Undertake a risk assessment of the cemetery and its monuments              

Consultant/Martin Down

October 2001

Oct 02

Physical risk assessment undertaken.

Appoint a preferred operative to dig graves and approve working practices    

Martin Down

September 2001

Dec 01

Was not until Dec that a grave was dug and risk assessment could be made and approval be given.

Advise undertakers that they must use the preferred contractor or an alternative contractor subject to their submitting a method statement and complying with     

Health and Safety requirements

Martin Down/David Blythe

October 2001

Dec 01 -

Oct 02

In practice only a single contractor used. The method statement of this contractor has been agreed and will be used if another contractor is used.

Position reconfirmed.

Review grounds maintenance contract performance

Kevan Lavender meeting with Chenies/David Blythe concerns addressed

Completed

Sept 01

Woodlands

Review the six areas of woodland and assess future options

)

)

) Reports to )Executive

)

) Feb 02

) July 02

) Sept 02

completed

Sept  02

Consultation with local residents delayed finalising the review, but added value to it.

- consult local residents/users    

Kathryn McCulloch    

Jan/Feb 2002

- explore alternative ownership/management arrangements                   

Kathryn McCulloch/Martin Down

February 2002

- make proposals for the six woodlands                   

Kathryn McCulloch/Martin Down

February 2002

Develop a policy for woodlands ownership, management and acquisition         

Gill Gowing/Kevan Lavender

April 2002

Grounds Maintenance

Discuss with Buckinghamshire County Council alternative agency arrangements

Kevan Lavender

September 2001

) Completed

)

) By

)

) End

)

) Dec 01

)

)

Subject to the above discuss alternative arrangements for grass cutting with the Town and Parish Councils

Kevan Lavender         

September 2001

Following receipt of tenders develop a policy for grass cutting

Kevan Lavender/Peter Woodburn    

December 2001

Develop performance management and reporting systems

Kevan Lavender/Peter Woodburn

Jan/Feb 2002

Review 30 year agreement with Chiltern Hundreds Housing Association    

Scrutiny Sub-committee

To be arranged

Dog Fouling

Introduce District wide Designation under the Dogs (Fouling Land) Act 1996    

John Hilton

September 2001

Under way

Delay due to Parish Councils taking longer than expected to state areas required for designation.  Plans with Legal.  Due for publication.

Dec 02