Meeting documents

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Contact: Chris Ward; Email: 

No. Item


Minutes pdf icon PDF 82 KB

To approve as a correct record the Minutes of the meeting held on 2 November 2017.




That the Minutes of the meeting held on 2 November 2017 be approved as a correct record.


Taxi Licensing Fees Review pdf icon PDF 410 KB

To consider the attached report.


Contact Officer:  Peter Seal (01296) 585083


The Committee received a report which proposed a review of taxi and private hire fees and charges. This report came to Committee ahead of the Licensing Committee meeting in January 2018 whose membership would consult and implement the changes. It was explained that the item had come to Committee as the first stage of a consultation process and Member feedback would be appreciated to ensure additional governance.  


Taxi and private hire license fees and charges had not been formally reviewed by AVDC for a number of years. Taxi licensing had been subject to a number of technological changes over the past two years in addition to changes in legislation and various initiatives brought in by Licensing Committee. AVDC was not allowed to make a profit from license fees and was obliged to carry forward any surplus or deficit to any future review of fees. LGA guidance was available via this link which aimed to provide Local Authorities with a breadth of considerations when assessing license fees. The LGA believed that regulatory services were at the heart of councils’ economic growth and accounted to 50% of business’ contact with the council. This guidance did not take into account specific statutory restrictions applicable to taxi and private hire fees so not all the costs listed were in the proposed fee structure.


The most significant change in fees were seen in the areas of hackney carriage and private hire driver licenses where the cost of a new three year license had risen from £156 to £193. This was due to the increased resource requirements imposed on local authorities by the Deregulation Act 2015 which enabled applicants from outside the Vale to apply for a driver license from AVDC. AVDC carried out a series of checks on all license applicants to determine whether they were fit and proper to drive and ensure they did not pose an unacceptable risk to the safety of the travelling public. These checks cost the authority staff resource and money in order to carry out.


It was proposed that hackney carriage vehicle and private hire vehicle license fees were reduced with new hackney carriage vehicle licence applications from £372 to £300 and new private hire vehicle licence applications from £342 to £307. This was due to the benefits of new digital technology which managed the bookings and issuing of licenses which had consequently reduced the necessary resource required for this service delivery. The fees themselves had originated from the cost of providing the service and took into account staff time as well as time for the administration of Licensing Committee meetings. The service could not make a profit but did not need to operate at a loss. The fees would be reviewed periodically to ensure they were correctly priced.  


Members sought more information and were advised:-


      i.        Market testing had been undertaken and it had been found that the closest Local Authorities had fees similar to the proposed fee changes.

     ii.        It was not expected, and indeed unlawful, that  ...  view the full minutes text for item 2.


Inspection of Residential Buildings in the Vale to Review Fire Safety pdf icon PDF 1 MB

To consider the attached report.


Contact Officers:  Khyati Vaughan (01296) 585881 / Will Rysdale (01296) 585561


On 20 September 2017, Members had received a report which updated on AVDC’s response to the Grenfell Tower disaster which outlined actions taken by AVDC to mitigate the risk of any similar disaster occurring in the Vale. After Members discussed the report, it was then agreed that the Committee would be updated accordingly.


Since then DCLG had written to all local authorities on 18 October 2017 requesting information about privately owned residential buildings taller than 18 meters and with external cladding. AVDC responded via an online questionnaire within the requested lead time. DCLG had also advised that local authorities had enforcement powers relating to Health and Safety Rating System in relation to external cladding of tall residential buildings in their interpretation of the Housing Act 2004.


Friars House, also known as Great Western Street, was the only residential building over 18 meters tall in the district that was fitted with ACM cladding. DCLG’s recommended action was to carry out additional testing on the insulation at Friars House in order to ascertain whether or not further action was necessary. Liaison was ongoing between Officers, the management company, building owners, VAHT and DCLG in this regard in addition to ensuring adherence to the most up to date advice and guidance. The responsible private sector party had refused to action any further work despite representation from AVDC and DCLG. Enforcement options were being considered by Officers in partnership with DCLG.


Numerous Freedom of Information requests had been received and responded to accordingly which had mainly originated from the Press and focused on social housing. It was felt that AVDC had not been targeted specifically in these FOIs but rather that the request had been sent en masse to Local Authorities across the UK. The requests had since tapered off.


Upon delivery of the update, Members asked further questions and were advised the following:-


      i.        The Fire Service inspections took various aspects of building in to account but they were mostly internal factors such as fire doors. The Health and Safety Rating System was a prescribed test that produced a Category score whereby non-compliance was then actioned. It was difficult to challenge this scoring system.

     ii.        Cladding sampling and testing would be difficult without cooperation from the management company.

    iii.        There was the possibility of commercialising the knowledge gained by Officers in order to sell their experience to other Authorities but the main priority was the resolution of outstanding issues.

   iv.        Lessons learnt were not eligible for building design as these were bound by national guidance and any deviation would be subject to challenge by developers. It was expected that national guidance would change over time.

    v.        If remedial works were required then it was not expected that residents would need to be rehoused whilst the work was undertaken.


Members were assured that this work had the full attention of Officers at all levels in the Authority and that the safety of residents was their priority.




That the update in the report  ...  view the full minutes text for item 3.


Work Programme

To consider the future work programme. Meetings are scheduled as follows:-


13 February 2018:     No items yet


31 March 2018: Food Service Plan 2017/18 – Commercial Proposition


Previously noted items:

·                    Housing acute needs

·                    ASB leaflets (to allow Member input on their content, as mentioned at a previous meeting)

·                    Planning Enforcement Update (had previously been reported on 1 November 2016)

·                    Flooding (in particular relating to housing growth in the District and building on flood plains)


A summary of the upcoming work programme and topics raised previously were provided to Members of the Committee. Members were advised that the Food Service Plan 2017/18 Commercial Proposition would not be coming to committee on 31 March 2018 and, instead, was likely to be included amongst an item relating to business ideas later in the year. The ASB leaflet work was ongoing and would not require a future agenda item at Committee. 


After discussion, additional future topics were suggested:


·         Planning Enforcement Update including processes and outcomes.

·         Update on the Planning Service in general with a focus on Development Management.

·         Aylesbury Garden Town (after Member session in 2018).

·         Update on Anti-Social Behaviour which would include Aylesbury Town Centre.




That the work programme be noted.