Meeting documents

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Contact: Chris Ward; Email: 

No. Item


Minutes pdf icon PDF 78 KB

To approve as a correct record the Minutes of the meeting held on 13 February 2018.




That the Minutes from the meeting held on 13 February 2018 be approved as a correct record.


Community Safety Plan 2018/19 pdf icon PDF 66 KB

To consider the attached report.


Contact officer:           Will Rysdale 01296 585561

                                    Chris Oliver 01296 585005

Additional documents:


The Committee received a report which informed Members of current crime levels, a summary of activity on the delivery of the Aylesbury Vale Community Safety Partnership (AVCSP) Plan and also updated on some of the recent and future changes taking place in connection with community safety.   It was highlighted to Members that the crime figures were not finalised until the end of figures became available after 31 March 2018.


The draft Annual Plan for 2018/19 and the Community Safety Strategy 2017 – 2020 were included as appendices to the Committee report.  The AVCSP had met on 15 March, 2018, and had amended the Annual Plan to include:-


·                    Expansion of the action around joint Night-time Economy activity with police and AVDC enforcement.


·                    Exploration of Civil injunctions in partnership with VAHT.


·                    Removal of Cyber Segmentation activity, pending further from the Home Office.


·                    Addition of supporting Community Warden schemes.


·                    Amendment to wording around Modern Slavery statements.


·                    Addition of action around communication of reporting methods in regards anti-social behaviour.


Crime had been generally falling in Aylesbury Vale over the past two years but there had been an increase in violent crime, thefts of pedal cycles and theft from motor vehicles, most notably theft of tools from unattended work vans. These had been a focus of AVDC and the partnership on the reduction of acquisitive crime, which included home burglary, through working with the community and supporting Crime Reduction events in rural and urban areas. Activities at the events included home safety and tool marking advice. The police had called a public meeting in response to concerns raised in Buckingham following theft from contractor vans.  The result was that burglary rates remained lower than those in neighbouring areas and forces.


The Thames Valley Police Commander for Aylesbury Vale attended the meeting and provided Members with more information and context to the crime figures.


The Annual Plan 2018/19 was currently in draft and had been updated following the Community Safety Partnership Strategy Group on 15 March 2018.  Highlights from the current Plan included the retention of Purple Flag status since 2010 which signified that Aylesbury Town Centre was a safe place for residents and visitors throughout the day, evening and night.  A group called ‘Night Moves’ had been re-established to focus on supporting the 2018 Purple Flag assessment that was taking place on 6 April. 


In November 2017, the Community Safety Partnership had commissioned a Locality Review focussed on County Lines drugs and exploitation, and involved wider partners from Social Care, Drug and Alcohol services, youth services and voluntary groups. This report had fed into the Safety Plan. Campaigns on a national level regarding security and personal safety had been supported in the plan and messages to the key demographics had been sent through social media. These national campaigns included the ‘White Ribbon’ campaign which aimed to reduce male violence against women and girls, as well as Thames Valley Police’s ‘Hidden Harm’ campaign around modern slavery.


Anti-social behaviour (ASB) was often a complicated issue within  ...  view the full minutes text for item 2.


MRF Contract for Mixed Recycling pdf icon PDF 63 KB

To consider the attached report.


Contact officer: Isabel Edgar Briancon 01296 585862



The Committee received an update on the new Mixed Recycling Facility (MRF) procurement undertaken regarding the materials recycling contract for Waste Services. AVDC had adopted a mixed recycling collection regime in 2012 which allowed residents to place recyclable items into one recycling bin. The contract had been on a 3+3 year period and was due to expire on 3 September 2018 with no provision in place to extend the contract. The market had changed since 2012 when the materials recycling market was buoyant and AVDC had received an income of around £500,000 per year through recyclable materials sold at a fixed payment per tonne. By 2015, AVDC were required to renegotiate the fixed price per tonne fee which resulted in the income being halved to around £250,000 per annum. The market fluctuation had been a result of Chinese markets requiring less materials imported from recycling which therefore led to materials struggling to hold their value. This had resulted in a knock on effect down the supply chain and the market now was that Local Authorities were charged a fee for material to be processed.


AVDC had carried out a joint procurement exercise with Cherwell and South Northants District Councils in 2017.  The tenders had now been returned and evaluated and a company based in Leicestershire called Casepack had won the contract.  The contract was on a 3+3 year term as before.


The Committee sought additional information and were informed:


(i)            That the Council would need to continue efforts to educate people in relation to them not contaminating materials that were to be recycled.  Work undertaken by the Council would include targeting higher contamination areas, more communications with residents, and training refuse collection crews in identify contamination.


(ii)           That the processing costs within the new contract would be reviewed annually.  DEFRA would soon be publishing a 25 year plan regarding waste that would assist with future planning.


(iii)          That the costs of diverting waste to landfill were still very expensive so the option to offset the cost of some recycling via this means was not economical.  The costs of diverting recyclates to EfW was also expensive.


(iv)         That legislation required the Council to collect 2 types of recyclates, although AVDC collected 8 types.


(v)          That while a joint procurement process had been used to put in place the contract, AVDC would not be impacted if one of the other Councils chose not to keep to their part of the deal.


Members requested that thanks be passed to refuse crews for all of their hard work over the winter period.




That Cabinet be recommended to approve the contractual arrangements for the Council’s materials recycling facility, as contained in the confidential part of the Committee agenda.


Work Programme

To consider the future work programme. Meetings are scheduled as follows:-


22 May 2018:                          Development Management (following up from meeting on 13 February 2018)

                                                Street & Horticultural Contract

                                                Private Sector Housing Regeneration Policy


25 September 2018:              Housing & Homelessness Strategy


19 December 2018:               No items as yet



The agenda included items that were coming to Committee over the next three meetings.  Members considered their Work Programme and saw merit in the following also coming to scrutiny:-


(i)            Demand management relating to policing (as discussed at the meeting).


(ii)           Arts Strategy including a live music venue (associated with the redevelopment of the Aylesbury Town Centre).


(iii)          VAHT Update (late 2018 / early 2019).




That the work programme, as discussed at the meeting, be approved.


Exclusion of the public

The following matter is for consideration by Members "In Committee". It will therefore be necessary to




That under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in the Paragraph indicated in Part 1 of Schedule 12A of the Act.


Item No. 9 – MRF Contract for Mixed Recycling


The public interest in maintaining the exemption outweighs the public interest in disclosing the information because the report contains information relating to the financial or business affairs of organisations (including the Authority holding that information) and disclosure of commercially sensitive information would prejudice negotiations for contracts and land disposals or transactions.




That under Section 100(A)(4) of the Local Government Act, 1972, the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in the Paragraph indicated in Part 1 of Schedule 12A of the Act.



MRF Contract for Mixed Recycling

To consider the attached confidential report.


Contact officer: Isabel Edgar Briancon 01296 585862


As part of the discussions at Minute 3, consideration was given to the MRF Contract for Mixed Recycling.