Meeting documents
Venue: Mezzanine Room 1, County Hall, Aylesbury. View directions
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Election of Chairman Minutes: RESOVLED: Mr S Mason was elected as Chairman.
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Appointment of Vice Chairman Minutes: Discussion was held around the Board’s terms of reference (TOR) which currently stated the vice chairman was to be appointed by the Chairman. The Board agreed that they wished for the Vice Chairman to be an elected post going forward. Ms Kenward would take this back to the democratic services team for action. ACTION: Ms Kenward
RESOVLED: Ms R Ellis was elected as vice chairman.
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Apologies/Declarations of Interest/Minutes Minutes: Apologies were received from:
There were no declarations of interest. |
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Minutes of Pension Fund Committee PDF 152 KB To agree the minutes for the Pension Fund Committee held 24 May 2018 Minutes: RESOLVED: The minutes from the Pension Fund COMMITTEE meeting held on 24 May 2018 were agreed as an accurate record.
RESOLVED: the minutes from the Pension Fund BOARD held on 14 March 2018 were agreed as an accurate record.
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BCC Pension Fund Employer Newsletters - March 2018 and June 2018 PDF 249 KB Cheryl Platts Minutes: Mrs C Platt gave an overview of the report circulated with the agenda including copies of the newsletters in question.
Mrs Platt stated that an employer training event held by the Pensions team on 2 July 2018 was disappointing, with only 8 of the 18 registered parties attending, but the team had received positive feedback. The final training session of the year would be on 1 August. 2018.
The Chairman noted many employers appeared to be struggling with discretionary policies. He asked what could be done to support them. Ms Lewis-Smith confirmed the Pensions team initially contacted the employer to explain the problem before resorting to more formal measures. The issue was included as an item on each newsletter to raise awareness.
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Pension Fund Annual Report 2017/18 PDF 158 KB Cheryl Platts Additional documents: Minutes: Mr M Preston and Ms J Edwards were present to answer questions on report circulated with the agenda.
Ms Edwards explained the report was still in draft format and did not address all of the comments previously raised. The final draft report would be ready before the Pension Fund Committee meet on 20 July 2018 and would be shared with the Board once complete. The Chairman noted that the Board had previously explained their desire to see final report before publication. ACTION: Mrs Platt
Officers highlighted the following issues:
Members of the Board gave the following feedback:
Regarding overdue contributions Ms Ellis asked if there was the option to impose levies. Ms Edwards confirmed there were a number of repeat offenders and the approach to them may need to be changed for example by imposed fees of late payments.
The Chairman thanked officers for their work.
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Review of Buckinghamshire Pension Board Policies PDF 185 KB Claire Lewis-Smith Additional documents:
Minutes: The Board discussed the report circulated with the agenda.
The following questions were asked:
ACTION: MS Edwards
ACTION: The Chairman
ACTION: MS Kenward
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Annual Benefit Statements - Administration Year End Update PDF 94 KB Claire Lewis-Smith Minutes: Mrs Lewis-Smith gave an overview of the report circulated with the agenda.
Mrs Lewis-Smith highlighted:
The Chairman asked about the employers who had not given full information for pay scales and whether 2014 data was needed for the 28 employers who had joined this year. Mrs Lewis-Smith confirmed they did need to include this data only if they had any employees with pre 2014 data. This may change going forward once pre 2014 data was no-longer relevant.
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GDPR update for Pension Fund Board PDF 186 KB Claire Lewis-Smith Minutes: Mrs Lewis-Smith gave an overview of the report circulated with the agenda.
Mrs Lewis-Smith highlighted the following:
Ms Ellis asked if current insurance arrangements would still be viable now the changes had come into effect. Mrs Lewis-Smith would check this. ACTION: Mrs Lewis-Smith |
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Internal Dispute Resolution Procedure PDF 195 KB Sam Price Minutes: Ms Price gave an overview of the report circulated with the agenda.
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Administration Performance Statistics PDF 306 KB Sam Price Additional documents: Minutes: Ms Price gave an overview of the report circulated with the agenda.
ACTION: Ms Price
Recent retirees would be contacted to provide feedback on the service they have received from the Pensions & Investments Team. |
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i-Connect/Pensions 'Online' Update PDF 191 KB Steve Lugg Additional documents: Minutes: Mr Lugg gave an overview of the report circulated with the agenda.
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Julie Edwards Additional documents: Minutes: Ms Edwards gave an overview of the report circulated with the agenda.
Ms Edwards highlighted the following:
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Risk Register Update PDF 222 KB Julie Edwards Additional documents:
Minutes: Ms Edwards gave an overview of the report circulated with the agenda.
Ms Edwards highlighted the following:
In response to questions from the Board officers confirmed:
ACTION: Ms Edwards
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Forward Plan for Pension Fund Board PDF 22 KB Claire Lewis-Smith Minutes: Discussion was held around future items for the Forward Plan.
The Chairman asked for suggestions for future items to go to Mrs Lewis-Smith.
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Exclusion of the Press and Public To resolve to exclude the press and public as the following item is exempt by virtue of Paragraph 3 of Part 1 of Schedule 12a of the Local Government Act 1972 because it contains information relating to the financial or business affairs of any particular person (including the authority holding that information) Minutes: RESOLVED
That the press and public be excluded for the following item which is exempt by virtue of Paragraph 3 of Part 1 of Schedule 12a of the Local Government Act 1972 because it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)
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Confidential Minutes Pension Fund Board |
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Confidential Minutes of the Pension Fund Committee To approve the confidential minute from the Pension Fund Committee meeting held 24 May 2018 |
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Brunel Pension Partnership Update Julie Edwards |
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Date of Next Meeting/AOB Minutes: Any other business Ms Ellis had attended the Barnett Waddingham event – "Local Pension Boards 3 years On" on 26 June 2018. Her conclusion from the event was that BCC were managing well compared to others and the BCC Administration Team had a very good working relationship with the LPB.
Date of the next meeting 10 October 2018, 10am |