Meeting documents

To elect a Chairman for the Municipal Year 2012/13.

It was moved by Councillor D Thompson, seconded by Councillor D Carroll and

To appoint a Vice-Chairman for the Municipal Year 2012/13.

It was moved by Councillor D Carroll, seconded by Councillor D Thompson and

To sign the Minutes of the Chilterns Crematorium Joint Committee held on 24 January 2012 (Appendix 1).

To receive resolutions 1 - 3 relating to Minute 7 (Statements of Accounts 2012/13) and the resolution relating to Minute 9 (Risk Management), and agree the recommendations of the Minutes of the Chilterns Crematorium Joint Committee held on 21 June 2012 (Appendix 2).

The Minutes of the meeting of the Joint Committee held on 24 January 2012 were agreed and signed by the Chairman as a correct record.

The Minutes and resolutions of the Joint Committee held on 21 June 2012 were received, and the recommendations in Minutes 7 and 9 were adopted.

There were no declarations of interest.

Members noted that this item was due to be considered at the last meeting, but due to the meeting being inquorate the item had been deferred. In accordance with Standing Order 7 the Joint Committee received the Fifty Seventh Annual Report which covered a number of issues including:

·        The number of cremations;

·        Disposition of Cremation Ashes;

·        Commemoration;

·        Fees;

·        Staff;

·        Cremations Emissions Abatement and Heat Recovery;

·        Proposed Crematorium: Aylesbury; and,

·        Crematorium Buildings and Maintenance of Grounds

To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act

RESOLVED -

That under Section 100(A)(4) of the Local Government Act 1972 the Public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

A feasibility study had confirmed the need for a crematorium in Aylesbury, and the Joint Committee at the meeting on 24 February 2010 resolved to build a crematorium themselves. Since this time an extensive site search had taken place, and the Joint Committee agreed at the meeting on 24 January 2012 to widen the search area further. A summary of all the sites considered to date were noted, and Members considered the site identified in paragraph 52.10 of the report in more detail. 

A series of plans and sketches of this site were circulated at the meeting. There was concern regarding the location of the site in light of its proximity to a number of other high profile developments in the area, however the site did satisfy many of the requirements. The landscaping options at the site were noted. Preliminary discussions had been held with the owner of the land to explore the opportunity to secure an option on the site, which would support the business case for a crematorium and enable further detailed design work to be undertaken. The potential timescales involved were noted. The timing of any public announcement regarding the specific location of the site was also considered important. The various options available to the Joint Committee were then discussed, and following which it was

Members are asked to bring their diaries to the meeting for this item.

It was agreed that the next meeting would be held on Thursday 27 September at 4.00pm (Chiltern District Council).