Meeting documents
Venue: Cabinet Room, King George V House, King George V Road, Amersham. View directions
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
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Financial Statements for the Financial Year 2013/14 PDF 59 KB Minutes: The Joint Committee received a report attaching a copy of the Small Bodies Annual Return for the year ended 31 March 2014, and information relating to the Income and Expenditure Account and Balance Sheet. This was approved by the Joint Committee electronically and signed by the Chairman, the Clerk and Treasurer, as a formal meeting could not be convened prior to the deadline of 30 June 2014. The report also detailed the key income and expenditure for 2013/14, including a revenue surplus of £868,114; key points arising from the Balance Sheet for 2013/14 and the General Fund Reserve balance of £4.4 million as at 31 March 2014. RESOLVED - 1. That the Small Bodies Annual Return for the
year ended 31 March 2014, approved by virtual means prior to 30 June and signed
by the Chairman of the Joint Committee, the Clerk and Treasurer be formally
approved. 2. That the accumulated revenue surplus be
retained by the Joint Committee for future capital investment. Note: This item is
listed as Minute 1 in order to accord with the Small Bodies Annual Return for
the year ended 31 March 2014. |
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Election of Chairman To elect a Chairman of the Committee for the remainder of the Municipal Year. Minutes: RESOLVED - That Councillor Tony Green be
elected Chairman of the Chilterns Crematorium Joint Committee for the remainder
of the Municipal Year. |
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Appointment of Vice-Chairman To appoint a Vice-Chairman of the Committee for the remainder of the Municipal Year. Minutes: RESOLVED - That Councillor Brian Roberts be elected Vice-Chairman of
the Chilterns Crematorium Joint Committee for the remainder of the Municipal
Year. |
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To agree the Minutes of the meeting held on 12 February 2014. Minutes: The Minutes of the meeting of the Joint
Committee held on 12 February 2014 were agreed and signed by the Chairman as a
correct record, subject to the resolution of Minute 17 (Review of Memorials)
being changed to: That the recommendation to phase out rose beds and replace them
with shrubberies be agreed. |
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Declarations of Interest Minutes: During the discussion of item 10 (Site Search: Aylesbury Crematorium) Councillor H McCarthy declared a personal interest in that item being a member of the WDC Planning Committee. |
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Annual Report 2013/14 PDF 120 KB In accordance with Standing Order 7 the Joint Committee is asked to formally approve and adopt the Fifty Ninth Annual Report of the Chilterns Crematorium Joint Committee. 59th Annual Report (Circulated
Separately) Additional documents: Minutes: In accordance with Standing Order 7, the Joint Committee received the Fifty Ninth Annual Report. RESOLVED - That the Fifty Ninth Annual Report of the Chilterns Crematorium
Joint Committee be formally approved and adopted. |
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Appointment of Treasurer To agree the appointment of the Director of Resources as Treasurer of the Chilterns Crematorium Joint Committee. Minutes: The Joint Committee was asked to formally appoint the Director of Resources as the Treasurer of the Chilterns Crematorium Joint Committee. RESOLVED - That the Director of Resources be formally appointed as the
Treasurer of the Chilterns Crematorium Joint Committee. |
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Information Item: Joint Contracts with South Bucks District Council PDF 24 KB Minutes: A review of contracts was being undertaken as part of the Chiltern and South Bucks District Councils’ Shared Service approach to working. An update was provided on the three contacts used by the Chilterns Crematorium which would be part of the joint procurements. The joint tender for banking services had been completed and services would be transferred over to Barclays by September. A joint tender exercise for insurance services was currently being conducted and the new joint contract would come into force on 1 April 2015. The joint tender for payroll services would be carried out at the end of the current financial year. Members would also receive an update on the harmonisation of terms and conditions of staff within the next 18 months. RESOLVED - That the report be noted. |
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act Minutes: RESOLVED - That under Section 100(A)(4) of the Local Government Act 1972 the
Public be excluded from the meeting for the following items of business on the
grounds that they involved the likely disclosure of exempt information as
defined in Part 1 of Schedule 12A of the Act. Note: the relevant
paragraph number and description is indicated under the Minute heading. |
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Site Search: Aylesbury Crematorium Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Paragraph 3 -
Information relating to the financial or business affairs of any particular
person (including the authority holding that information) Members received a report outlining the business case and seeking approval from the Chilterns Crematorium Joint Committee (CCJC) for expenditure of up to £6.2 million to purchase land, build and operate a new crematorium at Bierton near Aylesbury. The Constitution required authority from each constituent council to spend over £50,000 of capital in a financial year. As such, following approval from the CCJC to proceed with the project, authority would then be sought from the constituent authorities: Aylesbury, Chiltern and Wycombe District Councils. The powers of the CCJC were limited to the operation of the Crematorium at Amersham. Once approval for the project had been received a further report would be prepared on extending the constitutional powers of the CCJC to operate other crematoria in the constituent authorities’ areas, in addition to the existing crematorium in Amersham. The Joint Committee discussed the key risks and financial implications associated with the project. The business case set out that building a new crematorium would be financially viable. The financial modelling showed that the project, at the costs indicated in the report, was affordable using the accumulated surpluses and forecast surpluses for the next two years. It was noted that the CCJC was well prepared for a legal challenge and that this risk had been mitigated as far as possible. The business case, including the current financial position and the budget estimate of the project, were considered. Members were reassured that the level of contingency allocated for the project was considered adequate.
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