Meeting documents
- Attendance details
- Agenda frontsheet PDF 197 KB
- Agenda reports pack
- Item 17: Amersham Multi Storey Car Park & Appendicies to Item 15: HS2 - Assurances, Qualifying Authority, SLA and Funding PDF 271 KB
- Appendix to Item 9: Refreshed Joint Business Plan 2016/20 PDF 1 MB
- Revised Reports for Items 10 & 18 PDF 276 KB
- Printed minutes PDF 125 KB
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
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To sign the Minutes of the meeting held on 10 February 2016. Minutes: The Minutes of the Cabinet meeting held 10 February 2016, copies of which had been previously circulated, were approved and signed by Councillor I A Darby, Cabinet Leader, as a correct record. |
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Declarations of Interest Minutes: Councillor I A Darby declared an interest in Agenda Item 11 - Chalfont St Peter Neighbourhood Plan and Agenda Item 19 - Mill Meadow Chalfont St Peter, Bridge Major Works as a member of Chalfont St Peter Parish Council. |
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28-Day Notice Forward Plan PDF 73 KB Minutes: The Cabinet received a report attaching the draft 28-Day Notice which provided a forward look at the Agenda for the next meeting of the Cabinet. The Notice would be published on 30 May 2016. The Acting Chief Executive advised that the Chilterns Crematorium Joint Committee due to be held on 23 June was to be rescheduled to avoid a clash of priorities for staff due to the EU Referendum polling day taking place on Thursday 23 June 2016. RESOLVED - That the Draft 28-Day Notice / Forward Plan, to be
published on 30 May 2016, be noted. |
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Current Issues Minutes: (i)
Councillor
I A Darby reported that two informal member
working groups had been established. The
working groups are for Affordable Housing and Leisure Needs Assessment. The membership for each group was advised as
follows and it was noted that the working groups were to meet as and when
required and report directly to Cabinet: Affordable Housing Member Working Group - Councillors Bray, Darby,
Gladwin, Harris, P Jones, Martin, Phillips and Stannard. Leisure Needs Member Working Group - Councillors Harris, Hudson,
Rouse, M Smith, Stannard and Walsh (ii)
Councillor
Martin reported that the consultation process for the Local Plan had
concluded and 5800 responses had been received plus 200 late responses. This was a pleasing result and the number of
responses was significantly higher than other authorities undertaking this
exercise. Councillor Martin highlighted
that the high level of response was testimony to the hard work of officers and members
during the consultation process.Â
Additional staff are being recruited to analyse
and collate the responses. An update and
progress on the consultation responses will be considered at the next meeting
of the Member Reference Group. (iii)
Councillor
Harris reported that the Community Awards Ceremony was held on Thursday 17
March 2016 to celebrateÂ
people of all ages in the community and was extremely well
organised and held at the King’s Church, Amersham. The Awards had been well received and
reported in the local press. He added
that there was a local stamps scheme in local schools which encouraged children
to get involved in community activities and the school with the best results
was to be awarded a day at Legoland donated by Legoland. It was
noted that this scheme had been so successful that other authorities had set up
similar schemes. (iv)
Councillor
M Smith reported that the latest High Court application for Judicial Review
of the planning permission for the Crematorium at Bierton
had been refused but this was being appealed and members would be kept updated
of progress. |
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Quarter 3 Performance Report 2015/16 PDF 105 KB Minutes: Consideration was given to the report which outlined the performance of Council services against performance indicators and service objectives during September to December 2015. RESOLVED: That the content of
the report be noted. |
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Performance Indicator Review 2016/17 PDF 86 KB Minutes: Consideration was given to the report which provided an
update on the outcome of the Performance Indicator (PI) review for 2016/2017
and sought approval for the proposed changes to reporting. The Director of Resources advised that at a
meeting of the Resources Overview Committee held on 23 March 2016 a request had
been made that the Performance Indicator for ‘Number of private sector
dwellings vacant for more than 6 months and returned to occupation following
local authority intervention’ be retained. RESOLVED: i) That Appendix A PI Review - Priority Performance Indicators
2016-17 be noted and the proposed changes to the priority indicators during
2016/17 be approved; and                             ii) That Appendix B PI Review - Corporate Indicators 2016-17 be
noted and the proposed changes to the Corporate Performance Indicators during
2016/17 be approved, subject to (iii) below; and iii) That Performance Indicator for ‘Number
of private sector dwellings vacant for more than 6 months and returned to
occupation following local authority intervention’ be
retained. |
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Joint Business Plan Refresh 2016/21 PDF 80 KB Minutes: Consideration was given to the refreshed Joint Business Plan 2016 - 2020. RESOLVED: That the refreshed
Joint Business Plan 2016 - 2020 be approved. |
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Proposed Builders Partnership Scheme PDF 98 KB Minutes: Consideration was given to seek authority to set up a pilot
scheme to provide Building Control customers in Chiltern and South Bucks with
information about builders who carry out their business in a legitimate and
proper manner. The Leader of Cabinet
highlighted that the report had also been discussed by members at a meeting of
the Sustainable Development Policy Advisory Group. The point was emphasised that this did not
mean that the Council was giving any warranties in respect of these builders to
be used by residents. RESOLVED: That a Builders Partnership Scheme be implemented in
Chiltern and South Bucks for an initial 2 year period with a review after one
year of operation. Â Â Â Â Â Â Â Â Â Â Â |
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Chalfont St Peter Neighbourhood Plan PDF 159 KB Minutes: Consideration was given to the report which set out the
current position in respect of the Chalfont St Peter Neighbourhood Plan
following the judicial review. The
report set out the options to progress the neighbourhood plan process and the
recommendations of the officers to proceed to getting the neighbourhood plan
process completed. The Principal
Solicitor advised that Chalfont St Peter Parish Council produced a
neighbourhood plan which was subjected to consultation and examination in
accordance with the statutory procedures. The Council accepted all of the
Examiner’s recommendations except that relating to Winkers Farm Country
Club/Nightclub (Winkers). The Neighbourhood Plan was taken to referendum on 5
March 2015, which it passed. Before the plan could be made (adopted) by
Chiltern District Council a legal challenge was made by the owners of Winkers.
They objected to the inclusion of the nightclub in a list of facilities to be
protected by the Neighbourhood Plan. The High Court quashed the Council’s
decision in relation to Winkers and also quashed the referendum. As such the Council needs to re-consider its
decision in relation to the Examiner’s report and decide how to proceed with
the plan. The report acknowledged it would be difficult to maintain the
protection of Winkers as a local community facility and as such recommends that
the Cabinet change its position on the Examiner’s report before proceeding to a
further referendum on the Neighbourhood Plan. RESOLVED: i)
That the outcome and the
implications of the court judgement following the judicial review be noted; ii) To accept the Examiner’s recommendation that the reference in
the draft Chalfont St Peter Neighbourhood Plan that Winkers Farm Country Club
(Winkers Nightclub) should be removed from Table 8.1; iii) That the Neighbourhood Plan (as amended in accordance with the
Examiner’s recommendations and the other modifications agreed by the Head of
Sustainable Development under delegated authority on 23 January 2015) should
proceed to referendum; iv) That a timetable for progressing the
said Neighbourhood Plan be approved, with a referendum to be held on 8
September 2016. |
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Minutes of Joint Executive Committees Members are asked to note the Minutes of the following meetings of Joint Executive Committees: Minutes: Members considered and noted the Minutes of the following
Joint Executive Committee meetings:- ·
Chiltern & South Bucks Joint Committee - 29
February 2016 ·
Joint Waste Committee for Buckinghamshire -
20January 2016 - the recommendations contained in Minute 26 in respect of
the proposal to dissolve the Joint Waste Committee were agreed. ·
Chilterns Crematorium Joint Committee - 4
February 2016 |
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act. Minutes:
Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information) |
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Cabinet Reports from Policy Advisory Groups: Minutes: Cabinet Members considered the notes of the following Policy Advisory Group: · Customer Services Notes - 25 November 2015 |
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HS2 - Assurances, Qualifying Authority, SLA and Funding Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Consideration was given to the report which
set out Chiltern District Council’s work to date in response to the High Speed
Rail (London - West Midlands) Bill (HS2 Hybrid Bill) since the matter was last
reported to Members in the Cabinet report of the 18 October 2015. The update
set out how the HS2 Hybrid Bill is moving towards royal assent and considered
the implications for the local authority in responding to the process and also
set out the position regarding the Council becoming a Qualifying Authority and
the implications of this pursuant to the HS2 Bill. It covered the following
issues:- ·
Select
Committee Final Report ·
Assurances
and Undertakings from HS2 (closing this particular phase of the project) and
conclusions ·
The Hybrid
Bill process going forward ·
Qualifying
Authorities ·
Service
Level Agreement and potential resources implications Councillor L Smith was in attendance and pointed out that the report had
not made mention of a vent shaft in the Chalfont St Peter area which should
have been referred to. RESOLVED: i) That the Council continues with its strategy to pursue its
mitigation asks on several non-tunnel topics; ii) That Cabinet note the position on assurances sought from the
promoter and the ongoing asks being negotiated by the
Council and in partnership with the County Council; iii) That up to £66,355 (representing 50% of the team costs) be
transferred from the General Reserve to the HS2 Reserve for the next stage of
work relating to the project at least until 31 December 2016, with the
resources identified in the report, to cover any gap in funding from HS2 under
the MOU, proposed Service Level Agreement and the new burdens doctrine ; and iv) To consider the information in this report relating to becoming
a qualifying authority and to resolve that authority be delegated to the Head
of Sustainable Development in consultation with the Chair of the Planning
Committee to sign the Planning Memorandum and thereby become a “Qualifying
Authority†for the determination of planning matters under the Bill. |
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HS2 - House of Lords Options Paper Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Consideration was given to the second HS2 report which outlined the
options of petitioning to the House of Lords having taken account of the
discussion and advice obtained. Â Â Â Â Â Â RESOLVED: i)
That having considered the
issues raised in this report the Council petitions in the House of Lords for: a)Â A fully bored tunnel; and/or b)Â Increased mitigation ii) That, having considered the advice of the parliamentary agent and
Counsel a ‘preliminary hearing’ be sought with the Select Committee on the
issue of the jurisdiction of the Select Committee to hear a petition seeking an
Additional Provision; iii) That, should such a preliminary hearing be allowed and be
successful, to delegate to the Interim Chief Executive in consultation with the
Leader of the Council and the Head of Legal and Democratic Services to consider
the best grounds for the case to be presented by the Committee of the Lords; iv) That the Council continues to work with neighbouring authorities
and other partners in a collaborative manner to pursue the best mitigation for
the AONB; and v) That, in the light of (i) above, up to £150,000 be transferred
from the General Reserve to the HS2 Reserve for the petitioning process for the
resources identified in this report. |
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Amersham Multi-Storey Car Park PDF 99 KB Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Consideration was given to the
report of the current and future parking situation in Amersham and at the
Amersham Multi Storey car park. It also set out a high level plan for the
development of the site to deal with the issues arising and to seek Cabinet
confirmation of Corporate Asset Management Group’s recommendation to progress
the project as proposed. Â RESOLVED: i)
That the content of the report
be noted; ii)
That the project should
proceed to enable the design stage and planning to progress; and iii)
That £110,000 required for the
initial design, planning and project management work should be made available
and funded from the existing capital budget for the Amersham Multi Storey Car
Park. |
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Disposal of Part High Street Car Park Prestwood Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Consideration was given to the report which outlined the
disposal of part of High Street car park to enable the development of
affordable rented social housing on the land.Â
Members were aware of a number of local issues around the proposal and
felt it would be appropriate to remit it for consideration by the Affordable
Housing Member Working Group that has been established. RESOLVED: i)
That the proposal be remitted to the Affordable Housing Member
Working Group for consideration. |
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Mill Meadow Chalfont St Peter - Bridge Major Works Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Minutes: Consideration was given to the report to allocate £225,000
from the Council’s Capital Reserves to pay for the major works to the access
bridge. Given the level of cost members
were keen that the works were carefully specified. RESOLVED: i)
That the allocation of funds to enable major works to the access
bridge be approved; ii) That up to £225,000 be
approved to pay for the major works including fees and temporary bridge, subject to intrusive ground survey, Environment Agency consents
and planning consent; and iii) That powers be delegated to the Head of Environment to carry out
a procurement exercise, select the tenderer and arrange for completion of the
work. |
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Replacement of Council Chamber Projectors and Related ICT Infrastructure Paragraph 3 - Information relating to the financial or
business affairs of any particular person (including the authority holding that
information) Minutes: Consideration was
given to the Three Audio-Visual (AV) issues have been identified in relation to
the Council Chamber: ·
The
frequent failure and poor quality of the projector equipment ·
Poor
sound quality from the wireless microphones ·
The
feasibility of web casting Council meetings following legislation changes The report focused
on the frequent failure and poor quality of the projector equipment. In addition members raised issues
about the microphone system and seating in the Chamber and asked that these be
addressed at the same time as the AV system RESOLVED: i) That an order be placed with Public-I for the replacement of all
ICTÂ infrastructure in the Council
Chamber relating to the projectors in the Council Chamber; ii) That the sum of £35,325 be
added to the Approved and Committed Capital Programme iii) That replacement chairs be provided in the Chamber, to be funded
from the Repairs & Renewals Reserve iv) A report be brought back to Members for the next meeting on
options to replace the existing microphonesÂ
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