Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
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To sign the Minutes of the meeting held on 05 April 2016. Minutes: The Minutes of the Cabinet meeting held 5 April 2016, copies
of which had been previously circulated, were approved and signed by Councillor
I A Darby, Cabinet Leader, as a correct record. |
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Declarations of Interest Minutes: Councillor F J Wilson declared a non prejudicial interest in this item due to his role as
Councillor for Chesham Town Council. |
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28-Day Notice Forward Plan PDF 73 KB Minutes: The Cabinet received a report attaching the draft 28-Day
Notice which provided a forward look at the Agenda for the next meeting of the
Cabinet. The Notice was published on 12
May 2016. It was noted that the report
on Leasing further space to Chiltern Clinical
Commissioning Group was to be reported to the next meeting of Cabinet. RESOLVED - That the Draft 28-Day Notice / Forward Plan, was published on
12 May 2016, be noted. |
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Current Issues Minutes: (i)
Councillor
I A Darby - EU Referendum Councillor Darby took this opportunity to thank the Election
Team at Chiltern District Council and colleagues in other teams who provided
valuable support to the team, who ensured that the Referendum was delivered in
a professional and efficient manner.
Chiltern District Council had achieved the second highest turnout of
voters in the country returning 83.57% which was just marginally lower than
Gibraltar at 83.64%. All staff involved were commended for their hard work and commitment over
recent weeks and particularly for the smooth running of the Referendum on
Thursday 23 June 2016. (ii)
Councillor
Darby - HS2 Update Councillor Darby reported that the HS2 Hearing regarding
petitions involving additional provisions would be held on Thursday 30 June
2016 and a fuller update would be given at the next Council meeting. |
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Annual Performance Report 2015-16 PDF 111 KB Minutes: Consideration was given to report
which outlined the performance of Council services against performance
indicators and service objectives during the year 2015-16. It was noted that the Annual Report had been
revised and was presented in an improved info-graphic format. Cabinet members were in agreement
that the revised format was much improved and provided a more concise and
easier to read document for residents. Two areas of concern highlighted in
the report were in relation to temporary housing accommodation and recycling
figures. The Cabinet were aware of these
areas and an Affordable Housing Member Group had been established to focus on
affordable housing concerns in Chiltern; and Councillor Smith reported that
further informative information was being circulated to residents to seek to
improve recycling figures and also there had been a reduction in recycling due
to a national campaign of packaging companies to reduce packaging. It was reported that the
performance indicators were reviewed each year and in response to a point
raised to ensure that targets were realistic, members were advised that this
feedback would be reported to Heads of Service for consideration when revising
targets. RESOLVED: That the
performance reports and Annual Report were noted. |
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Local Government in Buckinghamshire- Exploring Future Options Additional documents: Minutes: Consideration was given to a report
which advised on the current developments regarding unitary local government in
Buckinghamshire, and to authorise and fund joint working to enable the Council
to participate fully in the debate. The Acting Chief Executive reported
that the history of the unitary debate in Buckinghamshire was traced back to
1997 when Milton Keynes became a unitary authority. There was a consideration by Bucks County
Council of a unitary bid in 2007 and this was replaced with the 2009 pathfinder
initiative which involved the County Council and District Councils in the County. This initiative did not proceed. The debate concerning local
government structures in non-metropolitan “two-tier” areas has gained momentum
over recent months in several parts of the Country including Buckinghamshire, Oxfordshire,
Northamptonshire, Hampshire and elsewhere. The national context of this debate
has been in terms of The Cities and Local Government Devolution Act 2016 which
is a major tool for the Government in putting into practice its devolution
agenda. In May of this year, Bucks CC
agreed to fund the production of an outline business case which explores the
benefits of a new single unitary model of local government for the geographical
area of Buckinghamshire. The Leader of BCC has since written to the District
Council Leaders to invite them to collaborate with the County Council in
discussions on how local government in Buckinghamshire might be modernised.
Members had considered Councillor Tett’s suggestion
to join the County Council; however the County’s review appears to have a
pre-determined outcome of a single unitary council for the whole (excluding
Milton Keynes) of Bucks. Given this, it was felt not to be in the residents’
best interests to engage on this basis beyond the open and transparent two-way
sharing of financial and other data between the County and Districts Members agreed that there was now a
need to enter into the debate around local government structures in
Buckinghamshire. Initial discussions had taken place between the 4 district Leaders
and an agreement reached to work collaboratively to examine the potential
options for changing local governance arrangements in Buckinghamshire in the
best interests of residents and other stakeholders. This did not rule out
working with other partners where that was in the best interests of residents
and where agreement could be reached. It was agreed that there was a
requirement to undertake a significant amount of detailed and specialised work
over the coming months, and to jointly commission consultancy assistance The Leader of the Council and
fellow members supported the open minded approach outlined in the report and
made particular reference to ensuring any proposals for changes to local
government structures put the best interests of residents first and that would
be capable of delivering quality value for money services within the finances
available. RESOLVED: i)
That Chiltern District Council work with the other Bucks
District Councils and any other relevant parties to explore further the potential
for unitary local government in Buckinghamshire or other potential governance
models; ii) That independent ... view the full minutes text for item 119. |
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Indoor Sports and Leisure Facilities Strategy PDF 114 KB Minutes: Consideration was given to the
report which informed Members of the Chiltern District Council Leisure Needs
Assessment and implications for the future delivery of leisure facilities in
the District. The Chiltern Indoor Sports and
Leisure Facilities Strategy had identified opportunities to work with community
and sporting organisations to improve the infrastructure to enable active
community participation. As a result,
Chiltern District Council had established a Leisure Needs Working Group to
focus on the opportunities and supported the development of a feasibility study
to develop a replacement centre for Chiltern Pools and to undertake a community
wide survey as to the preferred options for leisure in the District. The next stage of the options appraisal had
been agreed by Cabinet on 21 October 2014 to review the opportunities to replace
the Chiltern Pools with a high quality affordable centre. RESOLVED: i)
That the Indoor Sports and Leisure Facilities Strategy be
adopted, for the delivery of the future leisure facility needs within the District
and consider the role the Council should undertake in respect of the delivery
of leisure; and ii)
That a feasibility study and public consultation be
undertaken to consider the options to replace the Chiltern Pools. |
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Feasibility Study into the Replacement of Chitern Pools PDF 102 KB Minutes: Consideration was given to report
that sought member endorsement of the Management Team proposal to appoint
Knight Kavanagh & Page (KKP) to undertake the feasibility study and wider
consultation as to the replacement of the Chiltern Pools. The Leisure Needs Working Group, at
a meeting on 25 April 2016, had recommended to Cabinet to accept the Leisure
Facilities Strategy and to progress development of a feasibility study as to
the replacement options for the Chiltern Pools. RESOLVED: i)
That the Management Team proposal to exercise the exemption
under section 2.8 Appendix A of the contract procedure rules be endorsed to
obtain a single quote; ii)
That KKP be appointed to undertake the feasibility study
and consultation as to the replacement of Chiltern Pools. |
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Treasury Management Annual Report 2015/16 PDF 139 KB Minutes: Consideration was given to the report
on the Treasury Management performance of the Council for 2015/16. In response to a member’s query,
the principal accountant advised that the Treasury Management Strategy did
allow for any fluctuations in ratings due to the impact of the national economy
and would be able to sustain any future drops but this was continually
monitored. RESOLVED: That the investment performance of the
Council for 2015/16 be noted. |
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Capital and Repairs & Renewals Outturn 2015/16 PDF 84 KB Minutes: Consideration was given to report
which outlined the 2015/16 capital and repairs & renewals outturn position;
and requested the carry forward of unspent capital and repairs & renewals
budgets. RESOLVED: i)
That the 2015/16 capital and repairs & renewals
outturn position is noted; and ii)
That the carried forward capital and repairs & renewals
budgets for 2016/17 be agreed. |
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Private Sector Housing Strategy PDF 108 KB Minutes: Consideration was given to the
report which sought approval to publish and implement a joint Private Sector
Housing Strategy and associated policies in respect of financial assistance,
Houses in Multiple Occupation and housing enforcement across Chiltern District
Council and South Bucks District Council; and to seek comments on a draft joint
strategy and associated policies. RESOLVED: i)
That the Head
of Healthy Communities be authorised to prepare a Joint Private Sector Housing
Strategy and associated policies; ii)
That the
content of the draft joint strategy and policy documents be noted; iii) That the Head of Healthy Communities be
authorised to publish and implement a final joint strategy and associated
policies in consultation with the Portfolio Holder for Community, Health and
Housing; and iv) That a House Condition Survey is not
carried out at the current time, but that the need for a survey be reviewed annually by the Head of Healthy Communities in
consultation with the Portfolio Holder for Community, Health & Housing. |
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Shared Service Food and Health and Safety Business Plans PDF 106 KB Minutes: Consideration was given to report
which sought members’ approval for the adoption of the Joint Food and Health
and Safety Service Plan for the year 2016/17. RESOLVED: i)
That the Joint Food and Health and Safety Service Plan,
as detailed in Appendix 1, be approved; and ii)
That the Food and Health and Safety Enforcement Polices,
as detailed in Appendices 2 and 3, be approved. |
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Chesham 10p Tariff Bands PDF 219 KB Minutes: Councillor F J Wilson declared a non prejudicial interest in this item due to his role as Councillor for Chesham Town Council. Consideration was given to report which informed members of the ticket sales and income for Catlings car park following the introduction of the 10p tariff bands and provide information to enable consideration to be given to introducing the 10p tariff in other car parks. It was noted that proposal of the 10p tariff had originated from a request from Chesham Town Council and the initiative had proved to be effective and decreased income by 5%, but increased overall usage across all tariff bands by 14%. RESOLVED: i)
That the 10p charging bands on Catlings
Car Park be retained; ii)
That a 10p trial tariff band be introduced on Albany
Place car park; and iii) That if no
objections are received the Head of Environment be authorised to advertise the
Notice of Intent to amend the Off Street Parking Places Order. |
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Great Missenden Car Parks PDF 160 KB Minutes: Consideration was given to report
which provided members with options for consideration to change the existing
tariffs and parking restrictions in Great Missenden which affected two car
parks; Link Road and Buryfield. Councillor Smith added that the
initiative had been proposed by Great Missenden Parish Council. RESOLVED: i)
That the introduction of an additional tariff as detailed in the report
on the Link Road and Buryfield car parks, Great
Missenden be agreed; ii)
That the Head of Legal and Democratic Services be
authorised to publish the Amended Off Street Parking Places Order; and iii) That if no
valid objections are received the Interim Director of Services be authorised to
publish the Amended Off Street Parking Places Order; or iv) That if valid
objections are received, the Interim Director of Services be authorised to
consider any such objections in consultation with the Portfolio Holder for Environment
and to publish the Amended Off Street Parking Places Order, with or without
modifications as appropriate. |
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Cabinet Appointments to Outside Bodies & Others Groups Minutes: Cabinet considered the report which sought agreement to the
executive appointments to outside bodies and other groups shown in Appendix 1
to 3. It was noted that the
appointments to outside bodies with non-executive functions were agreed at Full
Council on 17 May 2016. RESOLVED: That the executive appointments of Members as detailed in
the appendices to the report as listed below be agreed: ·
Appendix 1:
Executive Appointments to Outside Bodies; subject to a change to the
appointment of Cllr MacBean to the Natural Environment Outside Body as agreed a
Full Council on 17 May 2016. ·
Appendix 2: Policy
Advisory Groups Appendix 3: Informal Groups |
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Joint Waste Committee for Buckinghamshire - Dissolution PDF 211 KB Minutes: Consideration was given to report
which outlined how the Joint Waste Strategy 2014-2020 was to be progressed
following the dissolution of the Joint Waste Committee for Buckinghamshire. The Principal
Solicitor reported that now the Joint Waste Strategy 2014-2020 was established
and all of the Buckinghamshire district councils had rolled out new collection
services, the Joint Waste Committee for Buckinghamshire (JWC) had decided,
subject to the formal agreement of its constituent authorities, that the
Strategy be delivered in a more efficient manner by dissolving the formal joint
committee and adopting a more streamlined and less formal structure. RESOLVED: i) That the Joint Waste Committee for Buckinghamshire be dissolved
when all of the constituent authorities had given their formal agreement to do
so, and that the twelve months’ notice required by the Committee’s Constitution
be waived; ii) That the Joint Waste Partnership be retained as an informal
entity to carry out activities to support the delivery of the Joint Waste
Strategy 2014-2020; iii) That a Memorandum of Understanding, as outlined in the report of
the officers, be drawn up to regulate the activities of the Joint Waste
Partnership with authority being delegated to the Head of Environment in consultation
with the Head of Legal and Democratic Services to agree the precise terms; iv) That the remaining funds in the approved budget of the Joint
Waste Committee, once committed expenditure had been met, be used to fund a continued
fly-tipping campaign across Buckinghamshire; v) That the grant awarded by the Department for Communities and
Local Government for the Fighting Food Waste project be used to support the
activities described in the bid for funding; and vi) That the partner Councils give consideration to making budgetary
provision for the ongoing work of the Partnership
once the remaining budget has been utilised, expected to be for the financial
year 2018/19 and thereafter. |
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Minutes of Joint Executive Committees Members are asked to note the Minutes of the following meetings of Joint Executive Committees: Minutes: Members considered and noted the
Minutes of the following Joint Executive Committee meeting: ·
Chiltern & Wycombe Joint Waste Collection
Committee - 7 April 2016 |
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act. Minutes:
Paragraph 3 - Information relating to the financial or
business affairs of any particular person (including the authority
holding that information) |
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Cabinet Reports from Policy Advisory Groups: PDF 66 KB Additional documents: Minutes: Cabinet Members considered the notes of the following Policy
Advisory Group:
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Leasing Further Space to Chiltern Clinical Commissioning Group Minutes: This item was withdrawn from the agenda for consideration at the next meeting of Cabinet. |