Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Charlie Griffin 01494 732011; email: charlie.griffin@chiltern.gov.uk
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To sign the Minutes of the meeting held on 1 November 2016 Minutes: The Minutes of the Cabinet meeting held on 1 November 2016 copies of which had been previously circulated, were approved and signed by Councillor I A Darby, Cabinet Leader, as a correct record. |
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Declarations of Interest Minutes: Councillor Mrs I A Darby declared a personal interest in Item 10 - Chiltern Car Park Review. Nature of interest - Councillor Mrs Darby is a Chalfont St Peter Parish Councillor. |
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Minutes: The Cabinet received a report attaching the draft 28-Day Notice which provided a forward look at the Agenda for the next meeting of the Cabinet. The Notice would be published on 9 January 2017. RESOLVED - That the Draft 28-Day Notice / Forward Plan, to be published
on 9 January 2017, be noted. |
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Current Issues Minutes: (i)
Councillor
Darby - Modernising Local Government Councillor Darby advised that the District Councils in
Buckinghamshire were preparing a business case for modernising local government
in the County. (ii)
Councillor
M Smith - Crematorium Joint Committee Councillor Smith reported that the application for
permission for a Judicial Review of the planning permission had now been
refused and therefore the new Crematorium at Bierton
could now progress. (iii)
Councillor
Martin - Emerging Joint Local Plan Councillor Martin reported that the Local Plan preferred
options consultation had now closed and there had been a significant number of
responses (2000 approx.)Â He thanked
officers for all their hard work and commitment during the process so far. (iv)
Councillor
Stannard - Leisure Needs Consultation Councillor Stannard reported that the Leisure Needs
Consultation had closed on Monday 12 December 2016 and there had been an
excellent response of 2300 responses. He
thanked officers who had assisted with handing out leaflets to encourage people
to respond; and he advised that this has provided a solid base to move forward
with. Councillor Darby also offered her
thanks to officers and members for their help. |
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Draft Revenue Budget 2017/18 PDF 61 KB Minutes: The Cabinet were asked to consider the draft revenue budget
for 2017/18. The budgets presented at
this stage represented the direct costs of the services; ie.
they exclude all internal support recharges; the appendices included a summary of the major movements
between the 2016/17 and 2017/18 together
with the detailed budgets of the various Portfolio areas.. Members were advised that since publication of the agenda
the Resources Overview Committee had met and the Committee’s comments were
noted which were in support of the proposed budget. The Cabinet was to make its final decisions
and set the Council’s budget and 2017/18 Council Tax requirement at its meeting
on 7 February 2017 prior to the full Council Tax resolution at full Council on
28 February 2017. The Director of
Resources informed members that the government funding allocation was still
awaited. The budget had been subject to
scrutiny by officers and members. In response to a member’s question, the
Director of Resources confirmed that the finance settlement in respect of
changes to new homes bonus funding would
be carefully reviewed to consider the
potential impact on the budget and the Medium Term Financial Forecast. It was noted that there had been an increase
in the council tax base due to in part a proactive initiative by the Council
Tax team to review empty homes in the District.. The key
decisions, in respect of the budget, were to be taken in February 2017. The Leader
wished to thank all officers and members involved in the budget challenge
process for their hard work to ensure that the council’s financial resources
were used in a way to deliver value for money for residents. RESOLVED: That Cabinet note the draft
revenue service budget for 2017/18. |
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Chiltern District Council Performance Report Q2 2016-17 PDF 62 KB Minutes: Consideration was given to the report which outlined the performance of Council services against performance indicators and service objectives during Q2 July - September 2016. RESOLVED:Â
That the performance reports be noted. |
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Minutes: Consideration was given to the report which outlined a draft framework document setting down the principles and process for identifying, securing and allocating temporary accommodation to meet the Council’s statutory duties under Part 7 of the Housing Act 1996. RESOLVED: i)
That
the draft Temporary Accommodation Framework Document be noted; and ii)
That the
Head of Healthy Communities be authorised to publish and implement a finalised
Temporary Accommodation Framework Document in consultation with the Portfolio
Holder for Healthy Communities |
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Chiltern Car Park Review PDF 723 KB Minutes: Members were asked to consider options to introduce new car
park / season ticket charges, and amend the Off Street Parking Places Order to
allow flexibility for short stay parking.Â
It was reported that there had been no increases since 2012 and the new
charges were outlined in Appendix B. Members
felt that the 2 hour charge should be increased to £1.40 to achieve a reducing
differential between the charges. RESOLVED: i)
That
the new car park charges for 2017/18, as outlined in Appendix B be introduced,
subject to the 2 hour charge being amended to £1.40; ii)
That
a 9hr tariff on Sycamore Road car park be introduced. In addition, removal of the Market Trader
tariff on this car park iii)
That
the current ‘Group’ season tickets bands to enable season tickets to be
purchased per car park be removed iv)
That
new season ticket prices be introduced to maintain a daily charge versus season
ticket cost ratio v)
That
a business season ticket on Buryfield, Link Road and
Sycamore Road car parks to enable businesses and local workers to purchase
season tickets similar to (iv), but based on the 9 hour tariff charge vi)
That
the car park at Grimsdells Lane be regulated for
season tickets only vii)
That
the Off Street parking Places Order be amended to allow flexibility to
designate short stay parking bays in long stay car parks where there is a need
to do so to support the local community and that the Head of Environment be
authorised in consultation with the Portfolio Holder for Environment to make
the changes where appropriate viii)
That the
maximum number of season tickets issued per car park be agreed and authorised
by the Head of Environment in consultation with the Portfolio Holder for
Environment ix)
That
the Head of Environment be authorised to publish the necessary statutory Notice
of proposed Amendments to the Off Street Parking Places Order. x)
That,
if no valid objections are received in response to publication of the Notice,
the Interim Director of Services be authorised to make and publicise the
necessary Amendment Order; and xi)
That
if valid objections are received in response to publication of the Notice, the
Interim Director of Services be authorised to deal with any such objections
after consultation with the Portfolio Holder for Environment and to make and
publicise the necessary Amendment Order with or without modifications as
considered appropriate. |
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Minutes: Consideration was given to a revised constitution for the
Chiltern and Wycombe Joint Waste Collection Committee to include South Bucks
now that waste issues are dealt with by one joint team for all three Districts. RESOLVED: i) That
Members consider and approve the principle of extending the membership of the
Chiltern and Wycombe Joint Waste Collection Committee (JWCC) to include South
Bucks District Council; ii)
That members consider the draft amended
Constitution and Terms of Reference appended to the report and delegate the
final wording to the Head of Legal and Democratic Services in consultation with
the relevant Portfolio Holders and the Head of Environment; iii) That,
provided each proposed constituent member authority of the extended JWCC agrees
the principle under recommendation (a) above, the Constitution and Terms of
Reference as amended shall come into effect on a date to be advised by the Head
of Legal and Democratic Services and be incorporated into the relevant section
of each Council’s Constitution; and RECOMMENDED iv)
That, if the Constitution and Terms of
Reference are amended, the Council’s Constitution be updated to reflect the
agreed changes. |
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Minutes of Joint Executive Committees Members are asked to note the Minutes of the following meetings of Joint Executive Committees: Minutes: Cabinet Members noted the Minutes of the following Joint Executive Committee meeting: · Chiltern & Wycombe Joint Waste Collection Committee - 29 September 2016 |
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Exclusion of the Public To resolve that
under Section 100(A)(4) of the Local Government Act 1972 the public be excluded
from the meeting for the following item(s) of business on the grounds that it
involves the likely disclosure of exempt information as defined in Part I of
Schedule 12A of the Act. Minutes:
Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)  |
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Cabinet Reports from Policy Advisory Groups Minutes: Cabinet Members noted the Minutes of the meeting of the Communities, Health & Housing Policy Advisory Group held on 27 October 2016. |
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Building Services, Maintenance, Cleaning & Associated Services at CDC & SBDC Minutes: Consideration was given to the report which detailed the
future provision of building plant maintenance and cleaning services for the
main offices of Chiltern and South Bucks District Councils. RESOLVED: i)
That
the contents of the report be noted; and ii)
That,
subject to the agreement of South Bucks District Council, the appointment of Derwent FM to provide
building plant maintenance and cleaning services for Chiltern and South Bucks
District Councils be approved; |
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Amersham Multi Storey Car Park Development Project Minutes: Cabinet Members were asked to note the progress made on the
project to provide additional car parking at Amersham Multi Storey Car Park
(AMSCP) and to note the spend on consultancy costs to enable the project to
proceed through planning, detailed design and costings to allow the full
business case to be presented to Councillors in April 2017. Whilst being
supportive of the project to provide additional car parking at the multi-storey
some members expressed their concerns as to how this project now appeared to
supersede the original decision of Cabinet to fund and proceed with an
over-roof of the existing car park and associated installation of photo-voltaic
cells. A further report on this matter was requested. RESOLVED: i) That the spend on consultancy to date of
£199,950 be noted and that the on-going commitment of £591,000 be approved to
complete the detailed design, specification and costings to enable planning
consent to be obtained and the full business case to be prepared for submission
to Cabinet. Monies to be contained within the existing capital programme. ii) Â Â Â Â Â Â With
regard to the sums allocated to the Amersham Multi Storey Car Park Over-roofing
and Photo Voltaic System projects in the approved Capital Programme a report be
submitted to the next meeting of Cabinet regarding the need, or otherwise, for
these works in the light of (i) above. iii) Â Â Â Â Â That
the full business case will be reported to Cabinet for their decision in April
2017; and iv) Â Â Â Â Â That
the Interim Director of Services be authorised to negotiate any necessary
agreements to enable this project to progress as indicated within the report
and to conclude any necessary documentation. Â |
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Alternative Staff Parking Minutes: Consideration was given to the report which proposed additional
parking capacity for Chiltern District Council staff during the construction of
the Amersham Multi Storey Car Park (AMSCP) extension by renting land in
Amersham. RESOLVED: i)
That
the proposal to rent land for temporary parking as described in the report be
agreed; ii)
That
the Head of Environment be authorised to negotiate and complete a short term
lease as proposed with the landowner; iii)
That
the necessary clearance works at a cost of £15,000 be agreed; and  iv)
That
further consultation will take place with a view to possibly purchasing the
land in due course with a report to be prepared for future meetings of
Corporate Asset Management Group and Cabinet for consideration. |