Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
No. | Item | ||
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To sign
the Minutes of the meeting held on 6 February 2018. Minutes: The
Minutes of the Cabinet meeting held 6 February 2018 were approved and signed by
the Cabinet Leader as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The
Cabinet received a report attaching the draft 28-Day Notice which provided a
forward plan of the agenda for the next meeting of the Cabinet. The Notice would be published on 25 May 2018.
It was noted that the following 2 items had been deferred: Mill Meadow Bridge and
King George V House Parking. RESOLVED: that the draft 28-Day Notice to be published on 25 May 2018 be noted. |
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Current Issues Minutes: The
following updates on current issues were raised: Councillor I Darby Councillor
Darby welcomed the appointment of James Brokenshire as Secretary and State for
Housing, Communities and Local Government on 30 April 2018 and looked forward to
sharing the Council’s views on Modernising Local Government with him. Councillor P Martin Councillor
Martin informed Members that the new Head of Planning and Economic Development,
Mark Jaggard, would be joining the Councils on 9 July
2018. It was noted that the Interim Enforcement Manager, Mitch Kitts, and the
Interim Building Control Manager, Adam Heeley, were now in post. Councillor M Smith Councillor
Smith advised Members that the work on Amersham Multi-Storey Car Park was
progressing well. Councillor L Walsh Councillor
Walsh advised Members that applications for community grants could now be made
and further information could be found on the website. The closing date for
applications is 29 June 2018. The community
cards scheme had launched in April 2018 and is a sticker-collecting scheme to
help prepare Year 6 pupils transitioning to secondary school. The sticker
scheme is designed to encourage pupils to try out new activities and learn
about their community; each sticker is related to a different topic such as
personal safety and money management. It was
reported that the Community Safety Team is carrying out a Chiltern
Neighbourhood Survey to identify Chiltern residents
top three community safety priorities. It was noted that a separate survey for
under 18’s had been created for the district’s younger residents. The closing
date for the survey is 10 May 2018. The survey results would help inform local
community forums of areas of focus within the district. Councillor F Wilson Councillor
Wilson informed Members that small businesses granted relief last year would
automatically receive relief this year, provided the ratepayer continued to
satisfy the conditions for relief. |
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Performance Indicator Review 2018-19 PDF 70 KB Decision: The Cabinet received a report updating Members on the outcome of the performance indicator (PI) review for 2018/2019, and which also sought approval for the proposed changes to reporting. RESOLVED: that the changes to the performance indicators for each service
be approved. Minutes: The Cabinet received a report updating Members on the outcome of the performance indicator (PI) review for 2018/2019, and which also sought approval for the proposed changes to reporting. The priority, corporate and data only PIs were at Appendices A - C respectively. It was proposed that additional PIs be added under the portfolios, making a total of 62 PIs. RESOLVED: that the changes to the performance indicators for each service
be approved. |
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Performance Report Quarter 3 2017-18 PDF 68 KB Minutes: The Cabinet considered a report outlining the performance of Council services against pre-agreed performance indicators and service objectives for Quarter 3 of 2017-18. The quarterly priority and corporate PIs were at Appendices A and B respectively. The Performance and Policy Officer updated Members on the quarterly PIs against the Councils targets. Members questioned the timescale for receiving the quarterly reports as the data presented was not as up to date as possible, and asked that performance updates align with reporting to Members as a priority. RESOLVED: that the performance reports be noted. |
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Local Enforcement Plan PDF 51 KB Decision: The Cabinet received a report which set out a revised way of handling planning enforcement complaints, and which sought approval of the Local Enforcement Plan for the Chiltern and South Bucks districts. RESOLVED: that the Joint Local Enforcement Plan at Appendix 1 be
approved. Minutes: The Cabinet received a report which set out a revised way of handling planning enforcement complaints, and which sought approval of the Local Enforcement Plans for the Chiltern and South Bucks districts. The Interim Head of Planning and Economic Development advised Members that the Local Enforcement Plans would provide a common platform for the delivery of efficient and effective enforcement services for the Councils, whilst taking into account national guidance set out in the National Planning Policy Framework (NPPF). Further, that the existing and interim Enforcement Managers had given assurance that the Councils had the capacity to deliver through this plan. Town and Parish Councils, and members of the public via the CDC website, would be updated throughout the investigation process and key phases. Members welcomed the plan and agreed that clear communication relating to enforcement action was key to effective delivery of the service. RESOLVED: that the Joint Local Enforcement Plan at Appendix 1 be approved. |
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The delivery of an exemplary planning service in Chiltern & South Bucks PDF 56 KB Decision: The Cabinet received a report which sought approval for the draft Exemplary Planning Service Action Plan at Appendix 1. RESOLVED: that the Exemplary Planning Service Action Plan at Appendix 1
be approved. Minutes: The Cabinet received a report which sought approval for the draft Exemplary Planning Service Action Plan at Appendix 1. It was reported that the work on the shared planning service had identified the need for a long term vision within which the various process changes for the service could be delivered, as well as the opportunity to take the planning service from its current position to an exemplary position. The plan focussed on short, medium and long term actions, with a degree of flexibility relating to long term actions so that the new Head of Planning and Economic Development could help to shape the service going forward. It was advised that the preparation and adoption of the Local Enforcement Plan was a critical part of the plan. Members noted that staff recently recruited to the service were very enthusiastic. The Cabinet welcomed the news that the new members of staff were settling into the service, and expressed their thanks to Andrew Ashcroft and the Planning Team for the success of the service review. RESOLVED: that the Exemplary Planning Service Action Plan at Appendix 1
be approved. |
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Ten year plan programme for King George V House PDF 94 KB Decision: Members
considered a report detailing works to be carried out at King George V House
(KGVH) over the next few years in order to address health and safety concerns
and essential maintenance required at the offices, and also considered changes
to the capital programme to fund these works. RESOLVED: 1.
That the current capital programme spend for KGVH is reprofiled to allow the urgent identified works to be
funded from the existing programme be agreed. 2.
That the identified works estimated in the sum of £730,750 be
planned and carried out as soon as possible, and authority be
delegated to the Head of Environment to conduct procurements and award
contracts. 3.
That the unspent Repairs & Renewals budget of £210,411 for
KGVH be carried forward from 2017/18 to 2018/19 for the works. 4.
That the unspent capital budget of £14,000 for KGVH be carried
forward from 2017/18 to 2018/19 for the works. 5.
That the remaining sum of £327,000, including the above amounts
carried forward, for the other KGVH works in the capital and R & R
programme after the identified urgent works have been accounted for, be
utilised for any further works for KGVH as required or if the estimated costs
of urgent works change, to be agreed by the Head of Environment in consultation
with the Portfolio Holder for Environment. 6. That a further update
report be presented to Members when the final costs are known after tendering
and the timetable to deliver all the works is clear. Minutes: Members
considered a report detailing works to be carried out at King George V House
(KGVH) over the next few years in order to address health and safety concerns
and essential maintenance required at the offices, and also considered changes
to the capital programme to fund these works. The proposed works were set out
in the table at 4.3 of the report. The Portfolio Holder for Environment advised Members that this report had been previously been considered by the Corporate Asset Management Group on 25 April 2018, and Members agreed the report set out a sensible approach to the urgent works required. RESOLVED: 1.
That the current capital programme spend for KGVH is reprofiled to allow the urgent identified works to be
funded from the existing programme be agreed; 2.
That the identified works estimated in the sum of £730,750 be
planned and carried out as soon as possible, and authority be delegated to the
Head of Environment to conduct procurements and award contracts; 3.
That the unspent Repairs & Renewals budget of £210,411 for
KGVH be carried forward from 2017/18 to 2018/19 for the works; 4.
That the unspent capital budget of £14,000 for KGVH be carried
forward from 2017/18 to 2018/19 for the works; 5.
That the remaining sum of £327,000, including the above amounts
carried forward, for the other KGVH works in the capital and R & R
programme after the identified urgent works have been accounted for, be
utilised for any further works for KGVH as required or if the estimated costs
of urgent works change, to be agreed by the Head of Environment in consultation
with the Portfolio Holder for Environment. 6. That a further update
report be presented to Members when the final costs are known after tendering
and the timetable to deliver all the works is clear. |
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Chiltern Pools Open Space update PDF 54 KB Decision: The Cabinet considered a report on the consultation to dispose of the Public Open Space at Woodside Close and land off Chiltern Avenue to Amersham Town Council in return for an area of King George V Playing Fields to facilitate the development of the Chiltern Life Centre. RESOLVED: 1. That the Chief Executive be advised that the Cabinet supports the
decision to acquire the area of land marked in Appendix 1 and dispose of the
land referred to in Appendix 2 to Amersham Town Council in support of the
redevelopment of the Chiltern Pools, library, Drake Hall, and Youth club in
Amersham; and 2. That the public be informed about the redesigned centre ahead of
any decision to proceed with a planning application. Minutes: The Cabinet considered a report on the consultation to dispose of the Public Open Space at Woodside Close and land off Chiltern Avenue to Amersham Town Council in return for an area of King George V Playing Fields to facilitate the development of the Chiltern Life Centre. It was noted that there had been no objections to the transfer. The Cabinet expressed their thanks to Amersham Town Council for their support in the project. RESOLVED: 1.
That the Chief Executive be
advised that the Cabinet supports the decision to acquire the area of land
marked in Appendix 1 and dispose of the land referred to in Appendix 2 to
Amersham Town Council in support of the redevelopment of the Chiltern Pools,
library, Drake Hall, and Youth club in Amersham; and 2. That the public be informed about the redesigned centre ahead of
any decision to proceed with a planning application. |
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Public Spaces Protection Order (PSPO) consultation PDF 111 KB Decision: The Cabinet received a report proposing to introduce a Public
Spaces Protection Order (PSPO). RESOLVED: 1.
to make the Public Spaces
Protection Order in the form of the draft appended to the report; and 2.
 that authority be
delegated to the Head of Healthy Communities in consultation with the Head of
Legal and Democratic Services to undertake the three yearly review of the
Public Spaces Protection Order and implement any changes as required. Minutes: The Cabinet received a report proposing to introduce a Public
Spaces Protection Order (PSPO). It was noted that the draft PSPO had previously
been considered at the Healthy Communities PAG on 19 April 2018. An
updated map of the Sycamore Road Car Park had been published as a supplementary
agenda and copies provided at the meeting. It was then RESOLVED: 1.
to make the Public Spaces Protection Order in the form of the
draft appended to the report; and 2.
that authority be delegated to the Head of Healthy Communities in consultation
with the Head of Legal and Democratic Services to undertake the three yearly
review of the Public Spaces Protection Order and implement any changes as
required. |
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Unauthorised encampments PDF 64 KB Decision: The Cabinet was asked to consider and adopt the Thames Valley Police (TVP) and Local Authority Joint protocol, and the Buckinghamshire Councils’ and TVP Memorandum of Understanding for dealing with unauthorised encampments. RESOLVED: 1. that the final decision to adopt the Thames Valley
Police (TVP) and Local Authority Joint protocol, and the Buckinghamshire
Councils’ and TVP Memorandum of Understanding on unauthorised
encampments be delegated to the Head of Healthy Communities in consultation
with the Portfolio Holder for Healthy Communities; and 2. to work with all Bucks authorities to
see if there is any scope to identify a tolerated temporary site(s) somewhere
in Bucks to support the moving on of unauthorised encampments. Minutes: The Cabinet was asked to consider and adopt the Thames Valley Police (TVP) and Local Authority Joint protocol, and the Buckinghamshire Councils’ and TVP Memorandum of Understanding for dealing with unauthorised encampments. It was noted that TVP had proposed the introduction of a tolerated temporary site but this proposal would be explored further, and Members could consider this opportunity going forward. The Cabinet welcomed the opportunity for partnership working, and therefore RESOLVED: 1. that the final decision to adopt the Thames Valley
Police (TVP) and Local Authority Joint protocol, and the Buckinghamshire
Councils’ and TVP Memorandum of Understanding on unauthorised
encampments be delegated to the Head of Healthy Communities in consultation
with the Portfolio Holder for Healthy Communities; and 2. to work with all Bucks authorities to
see if there is any scope to identify a tolerated temporary site(s) somewhere
in Bucks to support the moving on of unauthorised encampments. |
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Decision: The Cabinet
considered adopting an agreement in principle with the Home Office to accommodate
asylum seekers. RESOLVED: 1. that the final decision to adopt an
‘in principle agreement’ with the Home Office to accommodate asylum seekers be
delegated to the Head of Healthy Communities in consultation with the Portfolio
Holder for Healthy Communities. Minutes: The Cabinet
considered adopting an agreement in principle with the Home Office to
accommodate asylum seekers. Local authorities across the UK had been
requested to participate in permitting people seeking asylum to live in their
local authority areas, alleviating housing pressures in the main areas where
asylum seekers are based. The Head of Healthy Communities advised that
potential accommodation would be vetted by the Council and should meet local
and national standards. RESOLVED: 1. that the final decision to adopt
an ‘in principle agreement’ with the Home Office to accommodate asylum seekers
be delegated to the Head of Healthy Communities in consultation with the
Portfolio Holder for Healthy Communities. |
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Community sports associations PDF 57 KB Minutes: The Head of Healthy Communities advised that further work needed to be undertaken on this report and that the report would be withdrawn from the agenda. |
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Chiltern District Council and Paradigm Housing Principles of Co-Operation PDF 41 KB Decision: The Cabinet were asked to agree to Chiltern District Council entering into a Principles of Co-Operation Agreement with Paradigm Housing. RESOLVED: 1. that Chiltern District Council enter
into a Principles of Co-Operation Agreement with Paradigm Housing; and 2. that authority be delegated to the Chief
Executive to enter into the agreement on behalf of Chiltern District Council. Minutes: The Cabinet was asked to agree to Chiltern District Council entering into a Principles of Co-Operation Agreement with Paradigm Housing. Members noted that the report had been considered by the Affordable Housing Member Working Group and the Healthy Communities PAG on 14 March 2018 and 19 April 2018 respectively. Members welcomed agreement and the strengthening of the relationship with Paradigm, but advised that the agreement should not preclude the Council from continuing to look for affordable housing opportunities, including use of the Council’s own land. RESOLVED: 1. that Chiltern District Council enter
into a Principles of Co-Operation Agreement with Paradigm Housing; and 2. that authority be delegated to the Chief
Executive to enter into the agreement on behalf of Chiltern District Council. |
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Affordable housing contributions update PDF 72 KB Decision: The Cabinet received an update of the receipt and expenditure of section 106 Affordable Housing Contributions (AHCs). RESOLVED: 1. That, subject to the
balance of £424,902 being added to the sum allocated for “enabling
opportunities to acquire land for the development of affordable housingâ€, the
allocation of Affordable Housing Contributions proposed in paragraph 3.12 be
agreed subject to final decision on an individual scheme being delegated to the
Head of Healthy Communities in consultation with the Portfolio Holder for
Healthy Communities. Minutes: The Cabinet received an update of the receipt and expenditure of section 106 Affordable Housing Contributions (AHCs). These contributions were to support the delivery of affordable housing within the district. The numbers of homes delivered through the use of AHCs were set out in the table at 3.13 of the report. RESOLVED: 1. That, subject to the
balance of £424,902 being added to the sum allocated for “enabling
opportunities to acquire land for the development of affordable housingâ€, the
allocation of Affordable Housing Contributions proposed in paragraph 3.12 be
agreed subject to final decision on an individual scheme being delegated to the
Head of Healthy Communities in consultation with the Portfolio Holder for
Healthy Communities. |
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Buckinghamshire Domestic Violence & Abuse Strategy 2018-2021 PDF 87 KB Decision: Members considered the draft Buckinghamshire Domestic Violence and Abuse Strategy 2018-2021 and draft consultation response. RESOLVED: 1.
that the draft response to the consultation on the strategy be
agreed; 2.
that the approval and endorsement of the final strategy be delegated
to the Head of Healthy Communities in consultation with the Portfolio Holder
for Healthy Communities; and 3.
that the intention to produce a multi-agency action plan to
support delivery of the strategy be noted. Minutes: Members considered the draft Buckinghamshire Domestic Violence and Abuse Strategy 2018-2021 and draft consultation. It was noted that the strategy needed to better reflect the impact and costs of homelessness in particular, and that all those impacted by domestic abuse needed to be further supported through the delivery of the strategy. The draft strategy was at Appendix 1. RESOLVED: 1.
that the draft response to the consultation on the strategy be
agreed; 2.
that the approval and endorsement of the final strategy be
delegated to the Head of Healthy Communities in consultation with the Portfolio
Holder for Healthy Communities; and 3.
that the intention to produce a multi-agency action plan to
support delivery of the strategy be noted. |
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Summer youth diversionary projects PDF 53 KB Decision: The Cabinet was asked to provide funding for the voluntary youth sector to enable them to deliver a range of summer holiday activities. RESOLVED: That financial support of up to £3000 be
provided to support voluntary youth organisations to deliver summer holiday
activities. Minutes: The Cabinet was asked to agree that funding should be provided from within existing budgets for the voluntary youth sector to enable them to deliver a range of summer holiday activities. Members agreed with the importance of helping to provide young people with valuable experiences.  The Cabinet was asked to consider increasing the figure due to the previous success of the programme. The Portfolio Holder for Healthy Communities informed Members of the positive feedback received by local communities when having provided the support previously. RESOLVED: that financial support of up to £3000 be provided to support
voluntary youth organisations to deliver summer holiday activities. |
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Minutes of Joint Executive Committees Members
are asked to note the Minutes of the following meetings of Joint Executive
Committees: Minutes: RESOLVED: that the minutes of the Joint Executive meetings be noted ·
Chiltern and South Bucks Joint Committee 4 April 2018 ·
Chiltern, South Bucks and Wycombe Joint Waste Collection
Committee 22 January 2018 ·
Chilterns Crematorium Joint Committee 29 January 2018 |
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Exclusion of the public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act. Minutes:
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Cabinet Reports from Policy Advisory Groups: Additional documents:
Minutes: RESOLVED: That the confidential Notes from the Policy Advisory Groups
(PAGs) be noted ·
Customer Services PAG 29 January 2018 ·
Planning and Economic Development PAG 22 January 2018 |
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HS2 Work and Resourcing Report Decision: The Cabinet received
an update on the work on the HS2 project, as well as the resource forecast of
this work. RESOLVED: 1. that the report
and progress made on the project be noted; 2. that authority be
delegated to the Chief Executive in consultation with the Leader and the Head
of Legal and Democratic Services to enter into a Funding Agreement with HS2 for
the delivery of the Additional Projects approved by the AONB Group under
Section 1 of the Localism Act 2011; and 3. that authority be
delegated to the Chief Executive in consultation with the Leader and the Head
of Legal and Democratic Services to enter into agreements with relevant
stakeholders/project leads appointed by the AONB Group for the delivery of the
Additional Projects under Section 1 of the Localism Act 2011. Minutes: Paragraph 3 - Information relating to
the financial or business affairs of any particular person (including the
authority holding that information) The Cabinet received
an update on the work of the HS2 project, as well as the resource forecast of this
work. It was reported that community liaison meetings had recently been held to
which positive feedback had been received. The Portfolio Holder for Planning
and Economic Development expressed thanks for the work undertaken so far. RESOLVED: 1. that the report
and progress made on the project be noted; 2. that authority be
delegated to the Chief Executive in consultation with the Leader and the Head
of Legal and Democratic Services to enter into a Funding Agreement with HS2 for
the delivery of the Additional Projects approved by the AONB Group under
Section 1 of the Localism Act 2011; and 3. that authority be
delegated to the Chief Executive in consultation with the Leader and the Head
of Legal and Democratic Services to enter into agreements with relevant stakeholders/project
leads appointed by the AONB Group for the delivery of the Additional Projects
under Section 1 of the Localism Act 2011. |