Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham. View directions
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
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To approve
the minutes of the Cabinet held on 9 July 2019. Minutes: The
minutes of the Cabinet held on 9 July 2019 were approved and signed by the
Chairman as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The
Cabinet received a report attaching the draft 28-Day Notice which provided a
forward look at the Agenda for the next meeting of the Cabinet. The Notice would be published on 16 September
2019. RESOLVED - That the Draft 28-Day Notice
/ Forward Plan, to be published on 16 September 2019, be noted. |
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Current Issues Minutes: (i)
Councillor I Darby - Councillor
I Darby reported that the nominated representatives on the Shadow Executive of
the Shadow Buckinghamshire Council had continued to meet informally on a weekly
basis, with formal meetings taking place every three weeks. Councillor Darby
advised that formal meetings of the Shadow Executive were webcast online for
those who were interested. There remained a large range of tasks to be
addressed as part of the transition to Buckinghamshire Council and continued
thanks were given to all staff that were engaged with the various unitary
projects and who continued to offer their time willingly and engage positively
with the transition. |
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Inter Authority Agreement for Bucks County Council Legal Services PDF 47 KB Decision: The Cabinet considered a report which sought authority for the Chiltern and South Bucks joint Legal Service to carry out legal work for Buckinghamshire County Council from 1 October 2019 to 31 March 2020 together with Wycombe District Council. RESOLVED 1.
That Chiltern District Council enters into an Inter
Authority Agreement with South Bucks District Council and Wycombe District
Council for the provision of legal services to Buckinghamshire County Council from
1 October 2019 to 31 March 2020. 2.
That the Head of Legal and Democratic Services be
authorised to agree the final terms and conditions of the IAA. Minutes: The Cabinet
were asked to consider a report on the Chiltern and South Bucks joint Legal
Service carrying out legal work for Buckinghamshire County Council from 1
October 2019 to 31 March 2020 together with Wycombe District Council. This
would facilitate the re-establishment of an in-house legal service for
Buckinghamshire County Council following termination of their external legal
services contract with HB Public Law on 30 September 2019 and minimise
redundancies across all organisations during the transition to a unitary
council. RESOLVED 1.
That Chiltern District
Council enters into an Inter Authority Agreement with South Bucks District
Council and Wycombe District Council for the provision of legal services to
Buckinghamshire County Council from 1 October 2019 to 31 March 2020. 2.
That the Head of Legal and
Democratic Services be authorised to agree the final terms and conditions of
the IAA. |
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Chiltern Lifestyle Centre Scrutiny Sub-committee comments and recommendations PDF 676 KB Minutes: Cabinet
received a report from the Chiltern Lifestyle Centre Scrutiny Sub-committee
which detailed comments and recommendations following a series of meetings held
between February and August 2019 where the business case and associated reports
on the proposed Chiltern Lifestyle Centre were scrutinised. Cabinet noted
the report which summarised the sub-committee’s findings that the existing
Chiltern pools were no longer fit for purpose and recognised that the Chiltern
Lifestyle Centre was the best possible solution whilst being of no additional
cost to the taxpayer. Further, the sub-committee had acknowledged that benefits
would spread wider than the proposed new centre with planned upgrade works to
the existing centres at Chalfont St Peter and Chesham being an integral part of
the project. Cabinet thanked the sub-committee members for their time and
valuable input. RESOLVED 1.
That Cabinet’s thanks to
the sub-committee be noted. 2.
That the report and
recommendations be noted. |
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Cabinet Reports from Policy Advisory Groups: There have been no reports from Policy Advisory Groups. Minutes: There were no reports to consider from Policy Advisory Groups since the last meeting of Cabinet on 9 July 2019. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act. Minutes:
Paragraph
3 - Information relating to the financial or business affairs of any particular
person (including the authority holding that information) |
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Chiltern Lifestyle Centre Business Case Decision: Cabinet received a report which contained the final business case for the proposed Chiltern Lifestyle Centre. RESOLVED 1.
That the current position be noted. 2.
That Cabinet agree the final business case and proposals
for the Chiltern Lifestyle Centre project. 3.
That Cabinet agrees to utilise the £33m in capital programme
for the construction of this project and allocate £500,000 from reserves to the
project to cover the contingency sum. 4.
To authorise the Head of Healthy Communities, in
consultation with the Portfolio Holder and Director of Services, to conclude
the delivery agreement between BAM and the Council for the construction phase. 5.
That the Head of Finance be authorised to carry out the
necessary arrangements to obtain the loan finance. 6.
That the Head of Healthy Communities be authorised to
negotiate and conclude any necessary agreements including with Sport England to
allow the development to proceed through to completion. 7.
That Cabinet note the loss in revenue income arising from
the discontinuation of the Library car park from October 2019. 8.
To note and agree the re-phasing of the pre-construction costs
of this project from £1,750,000 to £2,421,381 to avoid future costs arising
from a delay to the build programme. 9.
To agree to set aside reserves to cover the three year
initial revenue costs, these to be replenished during the 15 year contract
period, ensuring the Chiltern Lifestyle Centre is delivered at no cost to the
Council Tax payer. Minutes: Cabinet
considered a report which contained the final business case for the proposed
Chiltern Lifestyle Centre and associated car park redevelopment. The key points
of the report were highlighted and detailed breakdowns of the figures that form
the business case were included in the appendices. The final
fixed project cost of the Chiltern Lifestyle Centre was c£36m. It was proposed
that this would be financed by way of loan from the Public Works Loan Board. Cabinet noted that
there would be a cost to the Council during 2020/21 to continue the operation
of the existing facility during the construction phase, following which the
Council would then receive an income generated from the proposed centre. As the
years progressed this income would increase. On the assumption that bids of a
similar level were received to operate the centres at the time the leisure
operator contract was up for renewal from year 16 onwards, over the 40 year
period a significant profit for Buckinghamshire Council was predicted and
deemed realistic. Factored in to
the business case was an annualised capital cost of £100k to deal with any
structural repairs or external maintenance. Rental income would continue at the
existing rate for the nursery and community centre to ensure that they were in
no worse position, these lease agreements would be subject to a five yearly
review. It was
proposed that an agreement be entered into with Sport England to draw down the
Strategic Facilities grant of £1.5m and to use this funding in addition to the
current capital programme. Councillor M
Stannard advised of the significant amount of time and work that had gone into
the project over the past five years and spoke positively of the effect the
proposed new lifestyle centre, and proposed improvements at the centres at
Chesham and Chalfont would have on residents of not only the Chilterns, but the
whole county. The proposals before Cabinet would deliver a first class facility
which would have something inside for every resident. The proposed lifestyle
centre would deliver revenue to Buckinghamshire Council and could improve many
residents’ health and wellbeing. Cabinet
recorded its thanks to Councillor Stannard for his dedication, determination
and time given in supporting the project to reach this stage. Further, officers
were thanked for their time and commitment given to the project with each stage
having been carried out meticulously and professionally, and hundreds of hours work having been put in. Cabinet agreed that this
would be a flagship centre for the entire county and residents would be
delighted to use the new facilities in the knowledge that they were cost
effective. The Leader welcomed comments from non-cabinet members. Councillor P Jones emphasised that it was key that the design of the proposed centre was not changed as this could significantly increase costs to the Council. In addition, whilst recognising that this risk would lie with the operator, Councillor P Jones said that the estimated number of visits remained optimistic and should be treated with caution and ... view the full minutes text for item 24. |
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Appointment of Leisure Operator Decision: Cabinet considered a report which detailed the outcome of the procurement exercise to appoint a leisure operator to operate the proposed Chiltern Lifestyle Centre, Chesham and Chalfont leisure centres and interim operation of the Chiltern Pools. RESOLVED 1.
That Cabinet notes the current position regarding the
procurement of the Chiltern leisure operator contract. 2.
That Cabinet agrees that the leisure operator contract for
the operation of the Chiltern Lifestyle Centre, Chesham and Chalfont leisure
centres and interim operation of the Chiltern Pools can be awarded to the most
economically advantageous tender. 3.
That Cabinet agrees to enter in to leases with the leisure
operator to occupy the Chiltern Lifestyle Centre, Chesham and Chalfont leisure
centres and the Chiltern Pools. 4.
That delegated authority is given to the Head of Healthy Communities
to agree the final terms of the leisure operator contract and leases.
Minutes: Cabinet considered
a report which detailed the outcome of the procurement exercise to appoint a
leisure operator to operate the proposed Chiltern Lifestyle Centre, Chesham and
Chalfont leisure centres and interim operation of the Chiltern Pools. The
report requested that Cabinet consider amending the capital programme 2020/21
to undertake the capital investment in the Chesham and Chalfont leisure
centres; to enter in to leases with the chosen leisure operator to occupy the
Chiltern Lifestyle Centre, Chesham and Chalfont leisure centres and the
Chiltern Pools and; for the new leisure operator contract for the operation of
the centres to be signed. The
procurement of the Chiltern Leisure Operator contract had reached a
satisfactory conclusion with bidders having exceeded the threshold income
target of providing the Council with an average guaranteed net income of
£1.2m/annum over a 15 year contract to operate the Chiltern Lifestyle Centre,
and Chesham and Chalfont Leisure Centres. If the highest scoring tender was accepted,
the management fee to be paid by the leisure operator to the Council would
fully fund the cost of borrowing, and lifecycle repairs to external structural
elements of the building, an area which the Council would retain responsibility
for. Cabinet was
taken through the key proposals of the highest bid received, and a detailed
presentation was provided in the reports pack which contained the proposed
design and layout to each of the centres at Chalfont and Chesham. The positive
environmental impact was also recognised with planned reductions to energy
consumption and carbon emissions. Cabinet
recognised the importance of the proposed improvements to the leisure centres
at Chesham and Chalfont, having been acutely aware of the risk that customers would
migrate from these centres to the proposed new centre in Amersham when the
build had completed. The proposals for these centres were described as exciting
and having exceeded expectations. Young people of the Chilterns would be
particularly encouraged to use the centres, although each of the centres
included activities for all age groups. The Leader
noted that the bids received had been strong and had met all of the desired
needs for a new leisure facility; in addition impressive improvements to the leisure
centres at Chesham and Chalfont would further excite residents. The Leader
recognised that each centre would encourage a significant number of residents
to visit, particularly those who were not currently using any leisure facility,
or even engaging in no exercise at all. This vastly improved leisure provision
would promote residents to lead healthier, more fulfilled lives and would
greatly benefit Buckinghamshire Council. RESOLVED 1.
That Cabinet notes the
current position regarding the procurement of the Chiltern leisure operator
contract. 2.
That Cabinet agrees that
the leisure operator contract for the operation of the Chiltern Lifestyle
Centre, Chesham and Chalfont leisure centres and interim operation of the
Chiltern Pools can be awarded to the most economically advantageous tender. 3. That Cabinet agrees to enter in to leases with the leisure operator to occupy the Chiltern Lifestyle Centre, Chesham and Chalfont leisure centres ... view the full minutes text for item 25. |