Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
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To approve
the minutes of the Cabinet held on 20 and 27 August 2019. Additional documents: Minutes: The
minutes of the Cabinet held on 20 and 27 August 2019 were approved and signed
by the Chairman as a correct record. |
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Declarations of Interest Minutes: The
following declarations of personal interest were made:- Community
Grants Cllr Darby
declared an interest as a Member of Chalfont St Peter (CSP) Neighbourhood
Action Group and as Independent Examiner of the Youth Centre. Cllr P
Martin declared an interest as a Member of Prestwood Colts and Girls Football
Club, Great Missenden and Prestwood Revitalisation Group and Missenden Walled
Garden. Cllr Rush
declared an interest as a Member of Chalfont St Peter Neighbourhood Action
Group. Large
Project Fund Cllrs
Darby and Rush declared an interest as a Member of Chalfont St Peter Parish
Council and Cllr Martin declared an interest as his wife is a Member of Great
Missenden Parish Council
Cllr
Wilson declared an interest as a Member of Chesham Town Council and also
declared that his wife was a governor at Chesham Grammar School. |
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Minutes: The
Cabinet received a report attaching the draft 28-Day Notice which provided a
forward look at the Agenda for the next meeting of the Cabinet. The Notice would be published by 8 November
2019. An additional meeting was being arranged for 7 January 2019 to consider a
report on approving the Community Infrastructure Levy Charging Schedule. RESOLVED - That the Draft 28-Day Notice
/ Forward Plan, to be published by 8 November 2019, be noted. |
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Current Issues Minutes: (i)
Councillor P Martin - Councillor
Martin reported with regard to the Community Infrastructure Charging Schedule that
the consultation had concluded on 23 August 2019 and now they would need to
submit the Charging Schedule for examination. The Intelligent Plans and Examinations
(IPe) had been appointed to sit on 5 November 2019 at 10am at South Bucks
District Council and was expected to last one day. The Examiner’s report was
expected in December to then be considered at Cabinet and Council on 7 January
2020. |
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Performance Report - Q1 2019/20 PDF 63 KB Minutes: Cabinet received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for Quarter 1 of 2019-20. RESOLVED
that the performance reports be noted. |
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Treasury Management Quarterly Report Quarter 2 2019/20 PDF 76 KB Minutes: Cabinet received a report which detailed the Treasury Management performance of the Council for 2019/20 as required by the Code of Practice on Treasury Management. With reference to the graph on the loans outstanding Members noted that there was a sufficient level of cash reserves to meet immediate short term cash requirements. The current cash flow assumed that the Council would not borrow funds during 2019/20 to fund the Chiltern Lifestyle Centre Development which was reflected in the decrease in forecast cash by year end in the graph at 3.5 of the report. The Head of Paid Service reported that it was up to the new Buckinghamshire Council to determine the level of sufficient cash reserves and that the Section 151 Officer was minded to not allow external borrowing but this would be a decision of the Shadow Authority when they considered their Treasury Management Strategy. The new Authority would have approximately £90 million and Members would need to consider how this funding should be used to finance expenditure, including Chiltern Lifestyle Centre as part of the budget setting process. RESOLVED
that the report be noted. |
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Review of Alcohol Restrictions Public Spaces Protection Orders PDF 69 KB Decision: The Cabinet reviewed the current Public Spaces Protection Orders (PSPO) relating to alcohol restriction within Chiltern District Council and the responses to the consultation.
Minutes: The Cabinet reviewed the current Public Spaces Protection Orders (PSPO) relating to alcohol restriction within Chiltern District Council and the responses to the consultation. The Principal Environmental Health Officer reported that this was a three year review. There were currently five PSPOs with alcohol restrictions and it was proposed that these Orders be discharged and where there was sufficient evidence to support alcohol restrictions that these be included in a new, single PSPO, attached as an Appendix. Members noted that there was not any evidence to support the inclusion of Seer Green within the new PSPO and Parsonage Wood, Amersham. The problems previously experienced in Seer Green were no longer an issue due to a change in the management of the local pub. However, analysis of anti-social behaviour reports would support the inclusion of the other areas. It was also recommended that Amersham Station Forecourt be included as Hill Avenue and Chiltern Avenue do experience anti-social behaviour. A Member asked if any issues did arise in a particular area how quickly a PSPO could be put in place and noted that it was not a quick process as evidence would need to be gathered over a period of time and then there would need to be a consultation process.
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Food and Health and Safety Business Plans PDF 53 KB Decision: The Cabinet received a report which sought approval for the adoption of the Joint Food and Health and Safety Service Plan 2019/20, the Food Policy 2019/20 and the Health and Safety Enforcement Policy 2019/20.
Minutes: The Cabinet received a report which sought approval for the adoption of the Joint Food and Health and Safety Service Plan 2019/20, the Food Policy 2019/20 and the Health and Safety Enforcement Policy 2019/20. The Action Plans contained within the appendices highlight key areas which would be focussed on in the coming year to increase performance standards. The Food Standards Agency’s (FSA) Code
of Practice and the Health and Safety Executive (HSE) require local authorities
to produce and publish an annual service plan that demonstrates how the
authorities were working to deliver its food safety and health and safety
services. The Office for Product Safety and Standards also required local
authorities to produce and publish their enforcement policies and to ensure
that they comply with The Regulator’s Code. The percentage of all eligible rated food
premises (rating of 3 or better) continued to increase and was currently 96%
for Chiltern. In 2018/19 significant enforcement activity took place and four
food businesses were successfully prosecuted with fines being issued in the
Crown Court of up to £33,000 and substantial costs being awarded. Members
commented that this must have been a serious breach and were informed that officers
work with organisations as much as they could to help improve standards. The Principal Environmental Health Officer
made reference to an additional action on reporting to the Food Standards
Agency via the statutory return the percentage of businesses that were broadly
compliant. This could be undertaken by a self-assessment questionnaire being
sent to relevant organisations such as pharmacies and shops.
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Chiltern Dial a Ride report PDF 60 KB Decision: The Cabinet received a report which asked the Cabinet to award a grant of £39,378 to Chiltern Dial a Ride for the purchase of a new vehicle.
Minutes: The Cabinet received a report which asked the Cabinet to award a grant of £39,378 to Chiltern Dial a Ride for the purchase of a new vehicle with a recommendation to use general reserves to support this funding application. Dial a Ride delivered valued community transport services across the District assisting vulnerable disabled and infirm clients and this service was oversubscribed. The aim was to use this extra vehicle for the Great Get Together (accessing day trips for older people). The Head of Healthy Communities reported that it cost £30 a year membership and that they had purchased a mix of vehicles. Some of the vehicles had less seats in them as they needed room for wheelchairs. In addition carers may also be using the vehicle as well. He informed Members that there was also a mix of paid and volunteer drivers; paid drivers were required to provide cover for essential services. Dial A Ride provided a valuable service to vulnerable and isolated people. He commented that a number of taxis were not wheel chair friendly. Following a question Members were informed that Dial A Ride would provide a contribution of £17,666 to the purchase of the new vehicle. A further question was asked on whether the vehicle would be environmentally friendly and they were informed that they were considering a diesel hybrid. Cabinet Members asked for further information on the
business case to be considered by the Portfolio Holder which they would be
happy to support if proved viable and affordable to residents. Consideration
would also be given to additional costs for an environmentally friendly
vehicle.
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Chiltern Community Grant Awards 2019-20 PDF 95 KB Decision: The Cabinet received a report which asked for agreement to funding grant awards for the Council’s 2019/2020 Community Grant Aid Scheme as detailed in Appendix 1 of the report. RESOLVED
that the allocation of funding awards from the 2019/20 Community Grant Aid
Scheme as detailed in Appendix 1 be agreed. Minutes: The Cabinet received a report which asked for agreement to fund grant awards for the Council’s 2019/2020 Community Grant Aid Scheme as detailed in Appendix 1 of the report. Members noted that this year’s scheme had been further strengthened by increasing the level of grant funding from £32k to £80K and also raising the maximum amount of grant award from £2,000 to £5,000. 51 applications had been received that collectively requested funding of £171,195. All applications were assessed which resulted in a recommendation to award £82,438 to 40 different community organisations. In response to a question Members noted that where bids were unsuccessful the organisation could look at alternative options of grant awards to community groups such as the lottery. RESOLVED
that the allocation of funding awards from the 2019/20 Community Grant Aid
Scheme as detailed in Appendix 1 be agreed. |
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Chiltern Large Projects Fund 2019-2020 PDF 86 KB Decision: The Cabinet received a report for approval to fund grant awards from the 2019/20 Large Project Fund Grant Scheme. RESOLVED
that the Council’s Large Project Fund be allocated as detailed in Appendix 2 of
the report. Minutes: The Cabinet received a report for approval to fund grant awards from the 2019/20 Large Project Fund Grant Scheme. This Scheme was established this year to support voluntary groups and Town and Parish Councils to provide a lasting legacy for the residents of Chiltern. The Large Project Scheme attracted funding requests totalling £858,435 from a total available grant pot allocation of £160,000. This funding was within budget and additionally the proposed range of applications lever in a significant amount of external funds into the local voluntary sector with a total of £5.4 million funding being available. Members were referred to paragraph 5.7 of the report which showed how funding was allocated so that smaller parishes received a higher percentage of their grant request. Members welcomed this initiative. RESOLVED
that the Council’s Large Project Fund be allocated as detailed in Appendix 2 of
the report. |
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Proposal for the former St Johns Ambulance site, Amersham PDF 64 KB Decision: The Cabinet received a report which sought Members approval on the possible future uses of the former St John Ambulance building. RESOLVED that
Minutes: The Cabinet received a report which sought Members approval on the possible future uses of the former St John Ambulance building. This building was purchased as a development site to provide social housing but it was understood at the time that planning guidelines would require ongoing provision of a ‘community use’ on some of the site. At the time of purchase a community group approached the Council who had been seeking a suitable permanent site for a place of worship. The report outlines the other options that have been considered such as the use of the building by the youth club. A business case would be submitted to the new Buckinghamshire Council as part of the wider development in April 2020. Members welcomed the report and the provision of a valuable multi-use community facility as well as social housing. RESOLVED that
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Minutes of Joint Executive Committees Members
are asked to note the Minutes of the following meetings of Joint Executive
Committees: Minutes: RESOLVED That the
following notes from Joint Executive Committees be noted: Chiltern, South
Bucks and Wycombe Joint Waste Collection - 22 July 2019 Aylesbury Vale,
Chiltern and Wycombe Districts Crematoria Joint Committee - 5 September 2019 |
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Cabinet Reports from Policy Advisory Groups: Minutes: RESOLVED that the following reports from Policy Advisory
Groups be noted:- Healthy Communities PAG - 16 September 2019 Planning and Economic Development PAG - 11
September 2019 |