Meeting documents
CHILTERN DISTRICT COUNCIL |
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MINUTES of the Meeting of the CHILTERN DISTRICT COUNCIL |
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held on 26 June 2001 |
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APOLOGIES FOR ABSENCE were received from Councillors M J Batt, A Dibbo, D J Lacey, Mrs H Matthews, G Sussum and A W Walters. |
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10. CONGRATULATIONS |
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The Chairman welcomed Councillor Roy Abraham to his first meeting since re-election. Councillors Mrs P Lindsley and D G Meacock were also congratulated on their recent election to Buckinghamshire County Council. |
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11. MINUTES |
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The Minutes of the meeting of the Council, and of the annual meeting of the Council, both held on 22 May 2001, copies of which had been previously circulated, were both signed by the Chairman as correct records. |
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12. ANNOUNCEMENTS |
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The Chairman of the Council drew attention to the diary dates of matters attended by himself and the Vice-Chairman since the last Council meeting. |
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The Executive Leader wished the Chairman and the Vice-Chairman of the Council success in the forthcoming municipal year. |
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The Head of the Paid Service had no announcements to make. |
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13. DECLARATIONS OF INTEREST |
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Councillors Ms J E Bramwell and Mrs P Lindsley declared their respective interests in Minute 16.2 of the Executive Committee concerning the Agency Funding Panel. |
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Councillor M Z Bhatti declared his interest in Licensing and Regulation Committee Minutes 6 and 7 concerning Private Hire Operator Conditions and Hackney Carriage and Private Hire Licensing. |
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14. RETURNING OFFICER’S REPORT, GROUP MEMBERSHIP AND COMMITTEE MEMBERSHIP |
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Alan Goodrum, in his capacity as Returning Officer, reported that at the By-Election for the Townsend Ward held on the 7 June 2001, Councillor Roy Abraham had been elected. |
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The Chief Executive also reported on the notification received from the Liberal Democrat Group Leader, Councillor Mrs Vera Head, that Councillor Abraham had joined the Liberal Democrat Group. |
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The Liberal Democrat Leader indicated that it was the Group’s wish that Councillor Abraham should be appointed to serve on the Planning Committee. It was accordingly |
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RESOLVED - |
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That Councillor Roy Abraham be appointed to serve on the Planning Committee for the remainder of the Council Year. |
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15. PRESENTATION OF COMMITTEE MINUTES AND REPORTS |
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Prior to consideration of Committee minutes and reports, Councillor Peter Jones asked Members to consider whether it was necessary to formally move every minute, resolution and recommendation of each Committee, or whether a more modern method would be for the Chairman of each Committee to move the Committee Minutes as a whole. |
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16. LICENSING AND REGULATION COMMITTEE |
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It was proposed by Councillor D Schofield, seconded by Councillor N Brentnall and |
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RESOLVED – |
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That the Minutes and Recommendations of the meeting of the Licensing and Regulation Committee held on 31 May 2001, be received and adopted. |
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17. PLANNING COMMITTEE |
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It was proposed by Councillor N Rose, seconded by Councillor Mrs M Harker and |
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RESOLVED – |
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That the Minutes and Resolutions of the meeting of the Planning Committee, held on 5 June 2001, be received and adopted. |
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18. SCRUTINY COMMITTEE |
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It was proposed by Councillor A Campbell, seconded by Councillor P Priestley and |
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RESOLVED – |
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That the Minutes and Recommendations of the Meetings of the Scrutiny Committee held on 13 June and 22 June, be received and adopted, subject to Minute 1 becoming a Recommendation, and subject as below. |
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19. FUTURE DEVELOPMENT OF THE COMMITTEE |
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It was agreed that Resolution 2 of Minute 8 of the Scrutiny Committee meeting held on 13 June 2001, should be amended to read “That Councillors visit other Councils to observe Scrutiny meetings”. |
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20. APPOINTMENT OF SUB-COMMITTEES |
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Arising on Minute 20 of Scrutiny Committee, it was noted that nominations for membership of the Best Value Sub-Committee and the ad hoc Scrutiny Sub-Committee, had been referred to this meeting. |
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RESOLVED – |
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21. EXECUTIVE MINUTES |
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It was proposed by Councillor D W Phillips, seconded by Councillor T Dodd, and |
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RESOLVED – |
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That the Minutes and Recommendations of the meeting of the Executive, held on 6 June 2001, be received and adopted subject as below. |
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22. OFFICE ACCOMMODATION |
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Councillor Ms J E Bramwell, seconded by Councillor C Spruytenburg, moved the procedural motion that Minute 9 be referred back to the Executive for further consideration. Following discussion it was noted that the decisions in Minute 9 had been taken under delegated powers and the proposed motion was accordingly amended to be a request to the Group Leader to agree to take this Minute back for further consideration. A vote was taken on this request, which was duly lost. |
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23. THE GLEBE, ASHLEY GREEN |
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Arising on the Recommendation on Minute 15 of the Executive concerning the removal of a hedge at The Glebe, Ashley Green, at the request of Councillor P M Jones, the Executive Leader agreed to take the matter back to the Executive for further consideration. |
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24. EXECUTIVE QUESTION TIME |
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In accordance with Rule 9.1 of the Procedural Rules, the Council considered reports and received questions without notice from Members. |
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25. APPOINTMENTS TO OUTSIDE BODIES |
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At the Annual Meeting on 22 May (Minute 7 refers) the appointment of Members to outside bodies had been deferred to enable the Executive to consider which appointments it wished to reserve to itself. The Council accordingly had before it a schedule of appointments indicating those reserved by the Executive and these which the Council itself should make. Wycombe Rape Crisis had made a request for an appointment to its Management Committee. |
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RESOLVED - |
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That the appointments to outside bodies be made as indicated in the officers’ report, with the following amendments:- |
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Amersham-on-the-Hill Development and Marketing Group – Vacancy filled by Councillor Mrs M Harker. |
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Buckinghamshire Association for Mental Health – Delete Councillor Mrs D Allen, leaving a vacancy. |
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Buckinghamshire County Council Children’s Services Plan Panel and Early Years District Forum, Chiltern/South Bucks – Delete the name of Mrs B D Barker and check whether these bodies are still in being. |
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Chesham, Amersham and District Citizen’s Advice Bureau – Delete Councillor K A Campbell and substitute Councillor N l Brown. |
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Chiltern District Local Committee – Delete Councillor N M Rose and substitute Councillor N L Brown. |
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Chiltern District Housing Forum – Delete Councillor Mrs M Hamilton and substitute Councillor Mrs E P Stacey. |
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Chiltern Hundreds Housing Association Ltd – Committee of Management – Councillor M Peters to fill the vacancy. |
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Denham Aerodrome Consultative Committee – Delete Councillor D W Phillips, leaving a vacancy. |
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Local Government Association Rural Commission – Delete Councillor N M Rose and substitute Councillor Mrs S M Howkins. |
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Local Government Association Urban Commission – Delete Councillor N M Rose, leaving a vacancy. |
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Wycombe Rape Crisis Management Committee – Councillor Mrs M Harker. |
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During discussion Councillor Mrs D Brackley indicated that she would wish consideration to be given to her continuing as a co-optee on the Chilterns Crematorium Joint Committee. The present proposed pattern of membership did not allow this to happen but consideration would be given at a future date. |
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The Council was reminded that the Local Government Commission had published its draft recommendations following the periodic Electoral Review of District Ward Boundaries. The original response date of 2 July had been extended to 6 August 2001 and Members were asked how they wished to respond to the draft recommendations. The suggestion was for the setting up of a Boundaries and Electoral Arrangements Committee, with terms of reference as indicated in the officers’ report. |
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Councillor P Jones advised that the Liberal Democrat Group was not minded to support the setting up of a Boundaries and Electoral Arrangements Committee as the Group felt that much valuable work which had been carried out by the previous Sub-Committee had been overthrown for party political reasons. He then moved that the Council makes no further submission to the Local Government Commission. The motion was seconded by Councillor Reed. |
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Before the motion could be voted upon, it was noted that the three hour limit for Council meetings had been exceeded and Councillor Jones then moved the procedural motion, seconded by Councillor D W Phillips, that the Rule 8 of the Procedural Rules be implemented and the Meeting continue. On a vote being taken, the procedural motion was declared to have been carried. |
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The vote on Councillor Jones’ original motion was then taken and declared to have been lost. It was accordingly then |
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RESOLVED - |
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27. CONSTITUTION REVIEW COMMITTEE |
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Members were reminded that Article 14 of the new Constitution required the Council to set up a Constitution Review Committee to take responsibility for monitoring and reviewing the operation of the Constitution. The Draft Terms of Reference were attached to the officers’ report and it was recommended that a Committee of nine be appointed. |
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RESOLVED – |
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The Meeting ended at 9.42 pm |