Meeting documents

To approve as a correct record and to sign the Minutes of the meeting of Council held on 24 February 2016 (attached) and Special meeting of Council held on 24 February 2016 (to follow).

The Minutes of the meeting of Council, and the Special Meeting of Council held on 24 February 2016 were approved as a correct record.

To receive any announcements from the Chairman, Cabinet Leader or the Head of Paid Service.

(a)       Chairman’s Engagements

Councillor Robert Jones entered the meeting during consideration of this item at 6.34pm.

A list of Engagements carried out by the Chairman and Vice-Chairman of the Council between 24 February  and 17 May 2016 had been circulated.

Members were also reminded that an all Member Briefing on Progress of the Shared Services Programme - Stronger in Partnership was scheduled on Wednesday 1 June 2016 at 6.30pm at Chiltern District Council.

(b)       Chairman’s Announcements

The Chairman had no announcements to make.

(c) Announcements from the Leader of the Cabinet

The Leader of the Cabinet had no announcements to make.

(d) Announcements from the Head of Paid Service

The Chief Executive had no announcements to make.

(e) Petitions

No petitions were submitted.

Members considered the recommendation from the meeting of Joint Committee held on 29 February 2016, which requested consideration of the recommendations arising from the Waste Team shared services review.

Councillor M Smith highlighted the waste team shared service was the first service review to be undertaken between three local authorities and he was pleased to report that each local authority had been very cooperative and worked well together.

It was moved by Councillor M Smith, seconded by Councillor Darby and

RESOLVED -

i)     That the case for a Shared Waste Team was proven, and that Chiltern, South Bucks and Wycombe District Councils should proceed to establish a Shared Joint Waste Team;

ii)    That subject to consultation with staff and a formal agreement between the Councils, the services of staff in Chiltern District Council’s Waste Service be put at the disposal of South Bucks District Council under Section 113 of the Local Government Act 1972 so they can work across the three local authority areas; and

iii)   That the Acting Chief Executive in consultation with the Cabinet Leader and the Head of Legal and Democratic Services be authorised to finalise the terms of any legal documentation required to give effect to recommendation 2 above.

To receive and consider reports from the Cabinet Leader, Cabinet Members or Chairman of a Committee and receive questions and answers on any of those reports in accordance with Rule 9.1 of the Procedural Rules.

a)    Councillor Rose - HS2

Councillor Rose reported on the progress of the High Speed Rail (London - West Midlands) Bill.  The first and second reading of the Bill had now been completed in the House of Lords and the Lords Select Committee was to hold its first public meeting on Thursday 19 May 2016.  The Select Committee was chaired by Lord David Walker and the members of the Select Committee were Lord Brabazon, Lord Freeman, Lord Jones, Baroness O’Cathain, Lord Plant and Lord Young.

Councillor Rose advised that to petition the House of Lords required a common theme and to get all statutory bodies and action groups to work together on this.  There had been 820 personal petitions mainly in respect of a longer tunnel and noise issues.  HS2 Ltd had challenged many of the petitions and for those challenged there was an opportunity for the petitioners to go before the Select Committee.  There was a Chiltern and South Bucks HS2 Steering Group scheduled on Tuesday 28 June 2016.

It had been agreed that an AONB funding group be formed and two representatives from Chiltern District Council were proposed (an officer and a member).  Councillor Rose wished to be the member representative.

A meeting was held on 21 April 2016 to consider the issues on the road next to Frith Hill and the impact on Great Missenden and the proposed Option 3 was considered the best option route by the majority but not all and this route was being pursued but before being endorsed, Buckinghamshire County Council were carrying out extensive consultation as the least worst option.  This element was a Bucks County Council project.

It was noted that there was a Tunnel Working Group for England and Chiltern were pressing for a Tunnel Group for the Chilterns.

Councillor Berry pointed out that there was not unanimous agreement for Option 3 and there was concern from many over this option.  Councillor Rose was aware and appreciated Councillor Berry’s views but maintained that Option 3 was likely to be the least worst option within the given time constraints.

Councillor Shepherd requested that more clarity was sought in relation to the impact on Gore Hill.  Councillor Shaw reported that Bucks County Council had looked into this and would be contacting relevant ward Councillors and Chiltern District Council soon in relation to Gore Hill.

Councillor Phillips entered the meeting towards the end of consideration of this item at 6.58pm. 

To receive questions and answers of the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any) in accordance with Rule 9.2 of the Council Procedure Rules.

To receive questions without notice from any Member of the Council to the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any) in accordance with Rule 9.1 of the Council Procedure Rules.

There were no questions.

To receive petitions and/or deputations (if any) from members of the public including provisions allowing members to ask questions of clarification at the discretion of the Chairman and restrictions on deputations covering the same subject or by the same speakers.

There were no petitions..

To receive reports about and receive questions and answers relating to any joint arrangements or external organisations.

No Motions had been received.