Meeting documents

The Chairman and Vice-Chairman of the Council will not be in attendance at the meeting. The Council is therefore asked to elect a Chairman for this meeting only.

In the absence of the Chairman and Vice Chairman of the Council, the Acting Chief Executive sought nominations for a Chairman for the meeting.

 

Councillor Phillips proposed; and Councillor Martin seconded and it was

RESOLVED:

That, Councillor Linda Smith be duly elected Chairman for the duration of the Meeting only.

To approve as a correct record and to sign the Minutes of the meetings of Ordinary Council and Annual Council held on 17 May 2016.

The Minutes of the meetings of Ordinary Council and Annual Council held on 17 May 2016 were approved as a correct record.

To receive any announcements from the Chairman, Cabinet Leader or the Head of Paid Service.

(a)       Chairman’s Engagements

A list of Engagements carried out by the Chairman and Vice-Chairman of the Council between 19 May and 11 July 2016 had been circulated.

(b)       Chairman’s Announcements

The Chairman had no announcements to make.

(c) Announcements from the Leader of the Cabinet

The Leader of the Cabinet had no announcements to make.

(d) Announcements from the Head of Paid Service

The Acting Chief Executive announced that Cllr M Harrold had attended the Thiepval memorial on 1 July to mark the centenary  of the commencement of the Battle of the Somme. He had laid a Remembrance Wreath on behalf of Chiltern District Council. Cllr Harold was thanked on behalf of the Council.

(e) Petitions

No petitions were submitted.

At a meeting of the Licensing & Regulation Committee held on 28 June 2016, consideration had been given to a report proposing the adoption of a policy for dealing with the classification of films.  The Committee agreed the recommendation to approve the proposed policy attached at Appendix 1 to the report, for information; and had agreed to recommend the following to full Council.

It was moved by Councillor Rush, seconded by Councillor Jackson and

RESOLVED -

That the Minutes and Resolutions of the Licensing & Regulation Committee held on 28 June 2016 be received and approved as follows:-

      i.        That the Head of Healthy Communities be authorised to determine the classification and re-classification of films including appeals under the licensing legislation in accordance with the Policy;

    ii.        That all cases not determined by the Head of Healthy Communities under delegated authority be dealt with by the Licensing Sub-Committee; and

   iii.        To set the level of fee for the classification of films at £47, plus £1 per minute of the full length of the submitted film, plus any costs associated with the hire of any associated venue or equipment costs.

Councillor Rouse entered the meeting during consideration of this item at 6.35pm.

Consideration was given to the report which outlined that at a meeting of the Planning Committee held on 7 July 2016, a planning application for minor works to Chesham Leisure Centre had been considered.  In accordance with the Council’s Constitution the Planning Committee was required to consider the application and make a recommendation to Council where applications related to Council owned land.

The Chairman had agreed to the report to be considered as an urgent item due to the requirement for the works to be carried out following an investigation into noise complaints from local residents.

It was moved by Councillor D Phillips, seconded by Councillor J Burton and

RESOLVED

That application CH/2016/0856/RC be approved subject to the conditions as detailed in the report.

To receive and consider the recommendations of the Cabinet for the meeting held on 28 June 2016 and to receive questions and answers on any of those recommendations in accordance with Rule 8 of the Procedural Rules.

There are no recommendations to Council from the Cabinet (28 June 2016)

There are no reports or recommendations from the Cabinet meeting held on 28 June.

To receive and consider reports from the Cabinet Leader, Cabinet Members or Chairman of a Committee and receive questions and answers on any of those reports in accordance with Rule 9.1 of the Procedural Rules.

a) Councillor Darby - EU Referendum - Chiltern’s record turnout

Councillor Darby took this opportunity to thank the Election Team and other staff involved in the referendum at Chiltern District Council who ensured that the Referendum was delivered in a professional and efficient manner.  Chiltern District Council had achieved the second highest turnout of voters in the country returning 83.57% which was just marginally lower than Gibraltar at 83.64%.  All staff involved were commended for their hard work and commitment over recent weeks and particularly for the smooth running of the Referendum on Thursday 23 June 2016.

b) Councillor Darby - Unitary Authorities Update

Councillor Darby reported that the four District Councils in Buckinghamshire were working collaboratively on feasible future options for delivering local government in the County and it was expected that a report was to be before Councillors for consideration by Autumn 2016.

Councillor P Jones queried the open mindedness of the work being undertaken by the District Councils to look at unitary options for the county rather than just an opportunity for a counter argument to the Bucks County Council proposals.

Councillor Darby advised that the county council’s report had one option for the whole of Bucks whereas the independent report commissioned by the District Councils was intended to review all aspects of local government, to include a single unitary option and also other potential models of local government.  She added that no government funding was available in respect of a unitary option and councils were encouraged to consider all options and the wider opportunities of devolution and nothing was ruled out at this stage. 

c) Councillor Darby - Local Government Association (LGA) Conference

Councillor Darby reported that she, Councillor Martin and Bob Smith had attended the LGA Conference.  She advised that Greg Clarke MP, Secretary of State for Communities and Local Government had opened the event and spoke in support of the work being done by local councils and the achievements in respect of efficiencies and savings. A Special Interest group on Shared Services led by Lord Porter had been attended.  Lord Porter, Chairman of the LGA, spoke in favour of the work of councils with shared arrangements and appreciated the work being undertaken by all shared Leaders and Chief Executives. 

Councillor P Jones thanked the Leader for seeking involvement with special interest groups at the LGA as this was a valuable contribution.

d) Councillor Martin - Local Plan

Councillor Martin reported that work was progressing well and was on plan with the proposed timetable leading up to consultation.  He reminded that all members were welcome to attend the Joint Member Reference Group and it was important that members took an interest as the Local Plan proposals affected all wards in the District, and therefore it was advisable to keep informed of progress and were encouraged to attend meetings.

e) Councillor Harris - Community Cohesion

Councillor Harris reported that following the result of the EU Referendum there had been national concerns in respect of community cohesion but the Community Safety Team were liaising closely  with police and relevant partners and no evidence of any significant effects on community cohesion had been identified to date but matters were being monitored.  Councillors were advised that if incidents were identified these should be reported to the Community Safety Team or the police immediately.

f) Councillor Rose - HS2

Councillor Rose reported that Select Committee from House of Lords continued to meet and had been attended by himself, Cllr Berry, Cllr Martin, Cllr P Jones and Cllr Gladwin, together with Cheryl Gillan MP.  It was noted that the majority of locus challenges were being declined.  Councillors were advised that the longer tunnel option required an ‘additional provision’ (AP) and considerable discussion had ensued at the Select Committee on whether the House of Lords were in a position to grant a hearing for such petitions.  The current prospects for the Council to be successful in presenting a petition requiring an AP were not strong and the Council will have to come to terms with view from the House of Lords and consider alternative options.

The next meeting of the Chiltern & South Bucks HS2 Steering Group was due to be held on 12 September 2016 at 6pm.

To receive questions and answers of the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any) in accordance with Rule 9.2 of the Council Procedure Rules.

To receive questions without notice from any Member of the Council to the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any) in accordance with Rule 9.1 of the Council Procedure Rules.

There were no questions without notice.

To receive petitions and/or deputations (if any) from members of the public including provisions allowing members to ask questions of clarification at the discretion of the Chairman and restrictions on deputations covering the same subject or by the same speakers.

There were no petitions.

To receive reports about and receive questions and answers relating to any joint arrangements or external organisations.

No Motions had been received.