Meeting documents

Venue: Council Chamber, King George V House, King George V Road, Amersham

Contact: Mathew Bloxham  01494 732143; email:  democraticservices@chiltern.gov.uk

Items
No. Item

193.

Minutes pdf icon PDF 131 KB

To approve as a correct record and to sign the Minutes of the meeting of Council held on 28 February 2017.

Minutes:

The Minutes of the meeting of Council held on 28 February 2017 were approved as a correct record.

194.

Declarations of Interest

Minutes:

There were no declarations of interest.

195.

Announcements

To receive any announcements from the Chairman, Cabinet Leader or the Head of Paid Service.

Minutes:

(a)       Chairman’s Engagements

 

A list of Engagements carried out by the Chairman and Vice-Chairman of the Council between 17 February 2017 and 14 May 2017 had been circulated. The Chairman added that they had also attended a Citizenship ceremony earlier that day that would be added to the list of Engagements.

 

(b)       Chairman’s Announcements

 

The Chairman welcomed Councillor Vanessa Martin to the Council following the by-election for Great Missenden District Ward held on 4 May 2017.

 

(c) Announcements from the Leader of the Cabinet

 

The Leader of the Cabinet advised that a Joint Member Session would be held on 13 September at Chiltern District Council. Refreshments would be available from 6pm with the briefing session starting at 6.30pm.

 

(d) Announcements from the Head of Paid Service

 

The Chief Executive had no announcements to make.

 

(e) Petitions

 

No petitions were submitted.

196.

Review of the Council's Constitution - Governance & Electoral Arrangements Committee - 18 January/22 February/3 March pdf icon PDF 90 KB

Minutes:

Members were asked to approve proposed changes to the Council’s Constitution to bring it up-to-date and make it more user-friendly following detailed consideration by the Governance and Electoral Arrangements Committee.

 

Having noted that the revisions relating to executive (cabinet functions) will be approved by Cabinet at their meeting on 27 June it was moved by Councillor L Walsh, seconded by Councillor I Darby and

 

RESOLVED:

 

That the proposed revisions to the Constitution, as approved and recommended by Governance and Electoral Arrangements Committee, be agreed.

 

Note: Councillors A Garth and H Wallace entered the meeting at 6.36 pm.

197.

Review of Joint Appointments and Implementation Committee and Personnel Committee - Governance & Electoral Arrangements Committee - 12 April 2017 pdf icon PDF 60 KB

Minutes:

The Council considered a proposal to replace the existing Joint Appointments and Implementation Committee (JAIC) and Personnel Committees at both Chiltern and South Bucks Councils with a single Joint Staffing Committee.

 

As a joint workforce has now been created for almost all council services, it was proposed that a more efficient and effective arrangement would be to replace JAIC and the respective Personnel Committees at each Council with a single joint committee to:

 

·                     deal with the appointment of the senior management team;

·                     make recommendations to each Council on the appointment of the Head of Paid Service; and

·                     deal with all matters relating to the joint employment of the joint workforce which are not delegated to officers.

 

Draft terms of reference for a Joint Staffing Committee were attached in appendix A for consideration.

 

Members were advised that it was proposed that any staffing matters that were specific to Chiltern officers would be considered by a Sub-Committee of the Joint Staffing Committee comprising Chiltern Members only.

 

The recommendations set out in the report would be considered by South Bucks District Council at its meeting on 23 May. The decision would therefore be subject to the agreement of both Councils.

 

It was moved by Councillor L Walsh, seconded by Councillor M Stannard and

 

RESOLVED:

 

That subject to the agreement of South Bucks District Council

 

1.      That Pursuant to section 102 of the Local Government Act 1972 the Council agrees to establish a Joint Staffing Committee with South Bucks District Council with authority to exercise the Council’s employment functions as set out in the terms of reference at Appendix  A to this report

 

2.      That the rules of procedure for the Joint Staffing Committee be agreed as set out in Appendix A

 

3.      That the Joint Staffing Committee replaces the Personnel Committee and supersedes JAIC with immediate effect and the Inter Authority Agreement between the Councils be amended accordingly

 

4.      That if a Joint Staffing Committee is established to also appoint a sub-committee comprising the members of each respective Council on the Joint Staff Committee to discharge employment functions specific to each Council and which are not delegated to officers

 

5.      The Council’s constitution be amended to reflect these changes and the Head of Legal and Democratic Services be authorised to make the necessary amendments to the IAA to reflect the above decisions in consultation with the Chief Executive and Leaders.

198.

Refreshed Joint Business Plan 2017-2020 pdf icon PDF 50 KB

Minutes:

The Council was asked to consider, as part of the Budget and Policy Framework, the refreshed Joint Business Plan 2017-2020, which links to the Sustainable Community Strategy, and replaces the former Chiltern’s Aims and Objectives document and South Bucks’ Corporate Plan. The Cabinet at its meeting on 4 April 2017, agreed to recommend to Council the approval of the refreshed Plan.

 

South Bucks District Council would consider the refreshed Joint Business Plan 2017-2020 at the Council meeting on 23 May and the Council’s decision would therefore be subject to the approval of South Bucks District Council.

 

It was moved by Councillor I Darby, seconded by Councillor M Stannard and

 

RESOLVED:

 

That the refreshed Joint Business Plan 2017-2020 be approved, subject to South Bucks District Council also approving the Joint Business Plan.

199.

Economic Development Strategy pdf icon PDF 91 KB

Minutes:

Council considered a report on the Economic Development Strategy for Chiltern and South Bucks Councils 2017-2026.

 

At its meeting on 7th February 2017 Chiltern District Council’s Cabinet resolved that the Strategy be adopted, subject to no changes being suggested during consultation with the Chiltern Services Overview Committee and South Bucks Overview and Scrutiny Committee and Cabinet meeting.

 

Due to links with the emerging Local Plan, the Strategy was also referred to the Joint Planning Policy Member Reference Group at its meeting on 8 March 2017 for consideration.

 

At its meeting of 25th April 2017, Cabinet considered the response of the Overview and Scrutiny Committee and The Planning Policy Joint Member Reference Group to the proposed Economic Development Strategy for Chiltern and South Bucks Councils 2017-2026 (Appendix 1), noted the initial Action Plan (Appendix 2) and resolved to recommend to Council adoption of the Economic Development Strategy for Chiltern and South Bucks Councils 2017 to 2026. 

 

South Bucks District Council would consider the report at its meeting on 23 May. The Council’s decision would therefore be subject to the approval by South Bucks District Council.

 

Councillor F Wilson, after introducing the report, expressed thanks to local businesses for their responses to the consultation and to the Interim Director of Services for all her work in the project.

 

It was moved by Councillor F Wilson, seconded by Councillor I Darby and

 

RESOLVED:

 

That the Economic Development Strategy for Chiltern and South Bucks Councils 2017-2026 be adopted, subject to South Bucks District Council also approving the Strategy.

200.

Parking Improvements at King George V House

Minutes:

The Cabinet, at its meeting on 4 April, agreed to increase the number of parking spaces available for staff at King George V House as a result of greater occupancy within the offices from staff and tenants, and due to planned works to Amersham multi-storey car park. Members noted that the layout of the car park had also been reviewed to help provide additional spaces.

 

The Council was asked to agree the recommendation to enable works to be undertaken to provide additional parking spaces.

 

It was moved by Councillor M Smith, seconded by I Darby and

 

RESOLVED:

 

That the provision in the Capital Programme for parking improvements at King George V House be increased to £100,000 and that the commitment of the full sum be authorised once planning and tenant agreements are secured.

201.

Chiltern District Council Community & Wellbeing Plan 2017-2020 pdf icon PDF 62 KB

Minutes:

Council received a report containing the Chiltern Community and Wellbeing Plan 2017-2020, attached as an Appendix. The report detailed how the Healthy Communities service would work with the community and alongside partners over the next 3 years.

 

Members were advised that Chiltern Community and Wellbeing Plan would help provide a clear vision as to how the Council in partnership with a range of agencies and local voluntary groups would support communities over the next three years.

 

The plan was important as it would help build on existing strong community and voluntary groups in the district. It would also help develop community infrastructure and directly supported the Council’s key strategic objectives in relation to improving health and wellbeing, enabling a vibrant local economy, protecting the local environment and reducing crime and disorder.

 

The asset based approach to community development would empower community organisations and would support their development and growth to deliver improved services to local residents.

 

The attached plan had taken into account the advice of the Portfolio Holder and comments arising from consultation with Members, including the Services Overview Committee.  The Cabinet at its meeting on 4 April 2017 agreed to recommend to Council that the Plan be adopted. 

 

It was moved by Councillor G Harris, seconded by Councillor I Darby and

 

RESOLVED:

 

That Chiltern Community and Wellbeing Plan 2017 - 2020 be approved as part of the Budget and Policy Framework and as a replacement for the Community Cohesion Plan.

202.

High Speed 2 - Members Information Group - Terms of Reference pdf icon PDF 40 KB

Minutes:

The Cabinet, at its meeting on 4 April 2017, agreed the approach to handling Schedule 17 submission approvals from HS2. This included the creation of a Members Information Group to allow Officers to provide regular updates on Schedule 17 submissions and provide an opportunity for Members to ask questions. It was acknowledged that the Council’s ability to object to HS2 proposals were limited by grounds set out in legislation.

 

In order to progress the creation of the Members Information Group the Council was asked to agree the proposed Terms of Reference.

 

It was moved by Councillor P Martin, seconded by Councillor D Phillips and

 

RESOLVED:

 

1.      That the Terms of Reference for the HS2 Members Information Group be agreed as set out in the report.

 

2.      That the relevant Cabinet Portfolio Holder nominates and appoints the permanent Members of the HS2 Members Information Group.

203.

Verbal Reports from the Leader, Cabinet Members or Chairman of a Committee

To receive and consider verbal update reports (if any) from the Members listed above, and to answer questions without notice on any of those reports from any Member of the Council in accordance with Rule 9.1 of the Procedural Rules.

Minutes:

There were no verbal reports.

204.

Questions with Notice (if any)

The Chairman of the Council; Cabinet Leader or a Cabinet Member; or Chairman of any Committee to receive a question on any matter in relation to which the Council has powers or duties or which affects the District. Questions must be given in writing to the proper officer 3 clear days before the meeting, or if it relates to urgent business by 4pm on the day of the meeting, in accordance with Rule 9.2 of the Council Procedure Rules.

Minutes:

There were no questions.

205.

Petitions (if any)

To receive petitions and/or deputations (if any) from members of the public including provisions allowing members to ask questions of clarification at the discretion of the Chairman and restrictions on deputations covering the same subject or by the same speakers.

Minutes:

There were no petitions.

206.

Joint Arrangements and Outside Organisations (if any)

To receive reports about and receive questions and answers relating to any joint arrangements or external organisations.

Minutes:

There were no reports.

207.

Motions (if any)

Motions on notice must be delivered to the proper officer at least 7 clear days before the meeting.

Minutes:

No Motions had been received.