Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: democraticservices@chiltern.gov.uk
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Presentation on the Homelessness Reduction Act 2017 Minutes: Members received a presentation on the Homelessness Reduction Act 2017 from the Housing Manager at Chiltern and South Bucks District Councils. It was noted that the Act focussed on homelessness prevention and came into force on 3 April 2018. Members noted the following key changes: · that the Council does not have a duty to provide accommodation to all clients seeking homelessness assistance, but all clients would receive advice, a written assessment of their circumstances and an agreed action plan; and · that assistance be provided to a person threatened with homelessness within 56 days (previously 28 days). The Act sets out three main duties of a housing authority:  1. Homelessness Prevention Duty - which relates to the need for a local housing authority to take reasonable steps in securing that a clients’ accommodation does not stop being available. 2. Homelessness Relief Duty - that a housing authority takes steps to relieve homelessness within 56 days by helping a client to secure housing. 3. Main Housing Duty - where the housing authority is satisfied that an applicant is homeless, eligible for assistance and in priority need, and not intentionally homeless then the authority will have a duty to secure accommodation. It was reported that someone could approach the Council at any of these stages of duty and therefore the process had become more layered since the Act’s implementation. Further, that the Council could potentially receive more homeless applications or review requests. Members were advised that from 1 October 2018, specified public authorities must refer a homeless client to the local housing authority; officers welcomed this increased communication between public bodies. Members noted that the Council had two funding streams at present: the flexible homelessness support grant and new burdens funding. However, central government had not committed funding beyond 2020. Members were informed of various work streams carried out by officers since the Act’s implementation. This included but was not limited to, officer training on the Act and new procedures, the establishment of a countywide resilience service following successfully securing a bid for Homelessness Trailblazer funding (£625k), and the implementation of a new enhanced IT system. Members were advised of possible issues going forward, including the potential for outside factors to impact on the service for instance, the roll out of Universal Credit across the County, and Modernising Local Government in Buckinghamshire. A question was raised as to how the Council would support a family coming into the district where English was not their first language. Members were advised that the Council had access to facilities like Language Line that could be used to support the client, and in terms of eligibility for assistance, the client would be assessed against the eligibility criteria. Members enquired as to whether the Council collected data about clients to establish why they might be homeless. It was noted that this was the case, and that the primary reasons for homelessness within the district tended to be when a person was no longer able to live with family members or friends, or when a landlord serves a notice to end a tenancy following an increase in rent. In the latter case, the Council would make contact with the landlord about the potential for extending a tenancy. Members expressed their thanks to the Housing Manager for an informative presentation and concise background to the legislation. |
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To approve
as a correct record and to sign the Minutes of the meetings of Council held on
28 February 2018 and Special Council on 11 April 2018. Additional documents: Minutes: The
Minutes of the meetings of Council held on 28 February 2018 and 11 April 2018
were approved as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Announcements To receive
any announcements from: a) Chairman b) Cabinet
Leader c) Head of
Paid Service Minutes: (a)      Chairman’s Engagements A
list of engagements carried out by the Chairman and Vice-Chairman of the
Council between 16 February 2018 and 4 May 2018 was noted. (b)      Chairman’s Announcements The
Chairman had no announcements to make. (c) Announcements
from the Leader of the Cabinet The
Leader of the Cabinet had no announcements to make. (d) Announcements
from the Head of Paid Service The
Chief Executive had no announcements to make. (e) Petitions No
petitions were submitted. |
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Financial Procedure Rules PDF 29 KB Minutes: The
Council was asked to approve a number of amendments to the Financial Procedure
Rules as recommended by the Audit and Standards Committee at the meeting held
on 8 March 2018. The proposed amendments would update the existing rules following
a merge of back office facilities to support the Chiltern and South Bucks joint
working arrangements. It was
moved by Councillor J Gladwin, seconded by Councillor V Martin and RESOLVED: That the revised
Financial Procedure Rules contained in Appendix A be approved. |
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Joint Working - Appointment of a Joint Overview and Scrutiny Committee PDF 39 KB Minutes: The
Chiltern and South Bucks Joint Committee and the Governance and Electoral
Arrangements Committee, at their meetings 24 July 2017 and 6 September 2017
respectively, recommended that a Joint Overview and Scrutiny Committee be
established. The new Committee would be responsible for discharging overview
and scrutiny functions in relation to functions delegated to the Joint
Committee to facilitate the joint working arrangements at the Councils. The
appointment of the Committee was subject to South Bucks District Council
approving the same recommendations at their meeting on 16 May 2018. It was
moved by Councillor D Varley, seconded by Councillor I Darby, and accordingly RESOLVED: 1. That pursuant to section 102 of the Local Government Act 1972
the Councils agree to appoint a Joint Overview and Scrutiny Committee with authority to discharge the Councils’ overview and scrutiny functions in relation to the functions delegated to the Chiltern and South Bucks Joint Committee as set out in the terms of reference
at Appendix 1 to the report 2. That the rules of procedure for the Joint Overview and Scrutiny Committee be agreed as set out in Appendix 2 3. The Council’s constitution and respective Cabinet Procedure,
Access to Information and Overview and Scrutiny Procedures Rules be amended to reflect the new Joint Committee 4. That the Head of Legal and Democratic Services be authorised to make the necessary amendments to the IAA to reflect the above decisions in consultation with the Chief Executive and respective Cabinet Leaders |
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Cabinet Recommendations There are
no recommendations to the Council arising from the meeting of the Cabinet held
on 1 May 2018. Minutes: None. |
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Verbal Reports from the Leader, Cabinet Members or Chairman of a Committee To receive and consider verbal update reports (if any) from the Members listed above, and to answer questions on any of those reports from any Member of the Council in accordance with Rule 9.1 of the Procedural Rules. Minutes: a) Councillor Peter Martin - Joint
Planning Policy Member Reference Group Councillor
P Martin encouraged Members to attend the Joint Planning Policy Member
Reference Group meeting scheduled to be held on Monday 21 May 2018. The meeting
would provide an opportunity for Members to discuss matters associated with the
Joint Local Plan. b) Councillor Liz Walsh - Healthy
Communities Update Councillor
L Walsh updated Members on the following: ·
Community
forum - a new community forum had been set up and would take place on 24 May
2018 from 6 - 8pm at King George V House. The next Chiltern Virtual Community
Forum is scheduled for 26 June 2018 from 7 - 9pm. Members of the public would
have the opportunity to ask the police questions about things happening in
their area, and tell the police their top 3 safety priorities. Councillor Walsh
encouraged Members to promote the forum to residents. ·
Community
Grant Aid Scheme 2018/19 - it was noted that this year’s scheme is up and
running and that the closing date for organisations to apply for funds was 29
June 2018. ·
Community
cards scheme - the community cards scheme launched April 2018 is a
sticker-collecting scheme to help prepare Year 6 pupils transitioning to
secondary school. The sticker scheme is designed to encourage pupils to try out
new activities and learn about their community. 21 schools were taking part
this year and the scheme would run until 8 June. It was noted that the prize
for winners of the scheme was a trip to Lego Land in July. c) Councillor Isobel Darby -
Secretary of State for Housing, Communities and Local Government Councillor
I Darby reported that following James Brokenshire’s appointment to Secretary of
State for Housing, Communities and Local Government on 30 April 2018, the
Council had written to the Secretary of State to congratulate him on his
appointment and looked forward to working with him. Comment on Councillor Darby’s
report Councillor
Peter Jones reported that he, Councillor C Jones, and South Bucks Councillor R
Bagge, as Members of the Joint Staffing Committee, awarded certificates to
members of staff on 14 May for having successfully completed the Manager
Development Programme, and were incredibly impressed by the number of staff
that had undertaken the programme. Councillor P Jones noted that due to the
success of the programme, it would be run again next
year. Councillor P Jones had great confidence in the officers’ ability to deal
with any future organisational changes for local government in Buckinghamshire. |
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Questions with Notice (if any) The
Chairman of the Council; Cabinet Leader or a Cabinet Member; or Chairman of any
Committee to receive a question on any matter in relation to which the Council
has powers or duties or which affects the District. Questions must be given in writing
to the proper officer 3 clear days before the meeting, or if it relates to
urgent business by 4pm on the day of the meeting, in accordance with Rule 9.2
of the Council Procedure Rules. Minutes: There were
no questions. |
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Petitions (if any) To receive
petitions and/or deputations (if any) from members of the public including
provisions allowing members to ask questions of clarification at the discretion
of the Chairman and restrictions on deputations covering the same subject or by
the same speakers. Minutes: There were no petitions. |
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Joint Arrangements and Outside Organisations (if any) To
receive reports about and receive questions and answers relating to any joint
arrangements or external organisations. Minutes: There were
no reports. |
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Motions (if any) Written notice
of every motion, signed by at least 2 Members, must be delivered to the proper
officer at least 7 clear days before the meeting Minutes: No motions
had been received. |