Meeting documents

Venue: Council Chamber, King George V House, King George V Road, Amersham

Contact: Democratic Services  01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk

Items
No. Item

1.

Election of Chairman

To elect the Chairman of the Council for the ensuing year.

Minutes:

The acting Chairman, Councillor N Shepherd, having thanked Members for their support over the past two years, requested nominations for the office of Chairman of the Council for the year 2019/20.

 

Councillor I Darby proposed Councillor G Harris as Chairman of the Council for 2019/20, and Councillor J MacBean seconded the nomination. There being no other nominations it was

 

RESOLVED:

 

That Councillor G Harris be elected Chairman of the Council for 2019/20.

 

Councillor Harris was then invested with the Chairman’s Badge of Office, made and signed the Declaration of Acceptance to Office, and thanked Council for his election.

 

Councillor G Harris in the Chair

2.

Appointment of Vice-Chairman

To appoint the Vice-Chairman of the Council for the ensuing year.

Minutes:

The Chairman invited nominations for the office of Vice-Chairman of the Council for the year 2019/20.

 

Councillor H Wallace proposed the appointment of Councillor M Harker OBE as Vice-Chairman of the Council for 2019/20, which was seconded by Councillor J MacBean. There being no other nominations it was

 

RESOLVED:

 

That Councillor M Harker OBE be appointed Vice-Chairman of the Council for 2019/20.

 

The Vice-Chairman was then invested with her Badge of Office, made and signed the Declaration of Acceptance of Office, and thanked Council for her appointment.

3.

Declarations of Interest

Minutes:

There were no declarations of interest.

4.

Election of the Cabinet Leader

To elect the Cabinet Leader and receive his/her report on the allocation of Cabinet Functions in accordance with Rule 2.1(2) of the Cabinet Procedure Rules and to approve those allocations

Minutes:

The Chairman requested nominations for the office of Cabinet Leader for the year 2019/20.

 

Councillor M Stannard proposed Councillor I Darby as Cabinet Leader for 2019/20, and Councillor J Waters seconded the nomination. There being no other nominations it was

 

RESOLVED:

 

That Councillor I Darby be elected Leader of the Cabinet for 2019/20.

 

The Cabinet Leader thanked Members for their ongoing support and emphasised the importance of continuing to deliver excellent services to residents and working together with colleagues across the existing Buckinghamshire Councils to transition to a new Buckinghamshire Council which should provide, at least the same level of service residents had come to expect. Projects underway would continue to progress, this included the Chiltern Lifestyle Centre, procurement of a new joint waste contract and the Customer Experience Strategy.

 

Further, the Cabinet Leader advised Members that there would be implications for staff throughout the transition period, many of whom would be heavily involved in preparation work for the new authority and Members were reminded to remain thoughtful of this and ensure all staff continued to feel valued.

5.

Appointment of Cabinet Members

To note the appointment of the Cabinet Members by the Cabinet Leader

Minutes:

The Cabinet Leader reported the following changes to Cabinet Members and Portfolio functions. Councillor C Jones would replace Councillor M Smith as the Portfolio Holder for Environment. Councillor J Rush would replace Councillor F Wilson as the Portfolio Holder for Customer Services, with Councillor Wilson taking on a new portfolio which focussed on the transition to the new authority.

 

The Cabinet Leader confirmed the appointments of Cabinet Members, as detailed below:

 

Leader (Councillor I Darby)

Support Services (Deputy Leader) (Councillor M Stannard)

Environment (Councillor C Jones)

Planning and Economic Development (Councillor P Martin)

Customer Services (Councillor J Rush)

Healthy Communities (Councillor L Walsh)

Unitary Transition (Councillor F Wilson)

 

RESOLVED

 

That the allocation of Cabinet functions and appointments be noted.

6.

Establishment of Committees, Allocation of Seats to Political Groups and Appointments to Committees, Outside Bodies and Informal Meetings pdf icon PDF 50 KB

Minutes:

It was proposed by Councillor J MacBean, seconded by Councillor D Phillips and

 

RESOLVED:

 

1.     That the establishment of the following Committees be agreed;

 

Committee

Number of Members

Audit & Standards

9

Services Overview

15

Resources Overview

15

Appeals & Complaints

11

Governance & Electoral Arrangements

11

Licensing

15

Planning

13

Joint Staffing

6, plus 6 South Bucks District Council Members

Joint Overview & Scrutiny

6, plus 6 South Bucks District Council Members

 

2.     That the Council’s political balance be noted, as detailed below;

           

Conservative

Lib Dems

Seats

38

Seats

2

%

95.00%

%

5.00%

Places

Proposed

Ent.

Round

Proposed

Ent.

Round

Appeals and Complaints

11

10

10.45

10

1

0.55

1

Audit and Standards

9

8

8.55

8

1

0.45

1

Governance and Electoral Arrangements

11

10

10.45

10

1

0.55

1

Licensing

15

14

14.25

14

1

0.75

1

Resources Overview

15

14

14.25

14

1

0.75

1

Services Overview

15

14

14.25

14

1

0.75

1

Planning

13

12

12.35

12

1

0.65

1

Joint Staffing

6

5

5.70

5

1

0.30

1

Joint Overview

5

4

4.75

4

1

0.25

1

TOTALS

100

91

95.00

91

9

5.00

9

 

 

 

 

3.     That the appointment of Councillors to Committees detailed below be agreed;

 

APPOINTMENT OF EXTERNAL MEMBERS PANEL

M Harker OBE

Con

A Bacon

LD

Council Chairman: G Harris

Con

Leader: I Darby

Con

Conservative Group Chairman: H Wallace

Con

Lib Dem Group Leader: P Jones

LD

 

APPEALS & COMPLAINTS COMMITTEE (11)

S Patel

Con

E Culverhouse

Con

J MacBean

Con

D Varley

Con

J Gladwin

Con

N Shepherd

Con

P Martin

Con

J Burton

Con

J Wertheim

Con

J Cook

Con

A Bacon

LD

 

AUDIT & STANDARDS COMMITTEE (9)

J Gladwin

Con

D Phillips

Con

J Wertheim

Con

N Varley

Con

C Jackson

Con

C Ford

Con

R Jones

Con

V Martin

Con

A Bacon

LD

 

GOVERNANCE & ELECTORAL ARRANGEMENTS COMMITTEE (11)

D Varley

Con

D Bray

Con

M Stannard

Con

I Darby

Con

M Shaw

Con

J Waters

Con

J Burton

Con

N Rose

Con

H Wallace

Con

L Walsh

Con

P Jones

LD

 

LICENSING (15)

C Jackson

Con

N Southworth

Con

M Flys

Con

M Harrold

Con

M Harker OBE

Con

N Shepherd

Con

R Jones

Con

C Jones

Con

C Rouse

Con

N Varley

Con

F Wilson

Con

J Waters

Con

H Wallace

Con

J Rush

Con

P Jones

LD

 

 

 

 

JOINT STAFFING COMMITTEE  (6 CDC MEMBERS)

Leader: I Darby

Con

1 Cabinet Member: M Stannard

Con

D Phillips

Con

C Jones

Con

M Smith

Con

P Jones

LD

 

PLANNING COMMITTEE (13)

Chairman: D Phillips

Con

Vice-Chairman: M Titterington

Con

J Rush

Con

S Patel

Con

N Rose

Con

J Gladwin

Con

J MacBean

Con

J Wertheim

Con

C Jones

Con

M Harrold

Con

J Burton

Con

J Waters

Con

P Jones

LD

 

JOINT COMMITTEE (6 + 6 SBDC Members)

I Darby

Con

C Jones

Con

M Stannard

Con

P Martin

Con

L Walsh

Con

F Wilson

Con

J Rush (Reserve)

Con

 

 

OVERVIEW COMMITTEE: SERVICES (15)

J Burton

Con

N Varley

Con

M Titterington

Con

S Patel

Con

N Shepherd

Con

M Shaw

Con

C Jackson

Con

E Culverhouse

Con

C Rouse

Con

L Smith BEM

Con

D Bray

Con

P Hudson

Con

M Flys

Con

J Cook

Con

P Jones

LD

OVERVIEW COMMITTEE: RESOURCES (15)

N Rose

Con

V Martin

Con

M Harrold

Con

C Ford

Con

J Gladwin

Con

J Wertheim

Con

D Phillips

Con

A Garth

Con

R Jones

Con

D Varley

Con

J MacBean

Con

N Southworth

Con

J Waters

Con

M Smith

Con

A Bacon

LD

 JOINT OVERVIEW AND SCRUTINY COMMITTEE (5 CDC MEMBERS)

V Martin

Con

C Rouse

Con

N Varley

Con

J Waters

Con

A Bacon

LD

Plus 5 SBDC Members (see SBDC appointments)

 

POLICY ADVISORY GROUP: SUPPORT SERVICES

Chairman: C Ford

Portfolio Holder: M Stannard

J Gladwin

N Rose

J Wertheim

R Jones

A Bacon

S Patel

POLICY ADVISORY GROUP: PLANNING AND ECONOMIC DEVELOPMENT

Chairman: D Bray

Portfolio Holder: P Martin

J Burton

A Garth

D Phillips

J Rush

D Varley

P Jones

 

POLICY ADVISORY GROUP: ENVIRONMENT

Chairman: M Smith

Portfolio Holder: C Jones

M Flys

J MacBean

J Waters

J Cook

V Martin

N Shepherd

POLICY ADVISORY GROUP: HEALTHY COMMUNITIES

Chairman: C Rouse

Portfolio Holder: L Walsh

N Southworth

N Shepherd

C Jackson

G Harris

M Harker OBE

E Culverhouse

POLICY ADVISORY GROUP: CUSTOMER SERVICES

Chairman: J Cook

Portfolio Holder:  J Rush

M Harker OBE

L Smith BEM

M Shaw

M Harrold

N Varley

F Wilson

 

Informal Meeting / Group

Membership 2019-20

HS2 Members' Steering Group

Rose (Chairman)

 

Martin, Vanessa

 

Gladwin

 

Martin, Peter

 

Shepherd

 

Smith, Linda

 

Jones, Peter

 

Varley, Diana

 

Plus SBDC Members (see SBDC appointments)

 

 

HS2 Information Group

Phillips

 

Gladwin

 

Rose

 

 

Corporate Asset Management Group

 

Support Services Cabinet Member

Stannard

Environment Cabinet Member

Jones, Caroline (Chairman)

EPAG Chairman

Smith, Mike

SSPAG Chairman

Ford

PEDPAG Chairman

Bray

HCPAG Chairman

Rouse

CSPAG Chairman

Cook

 

 

Affordable Housing Member Working Group

Bray (Chairman)

 

Walsh

 

Gladwin

 

Harris

 

Jones, Peter

 

Martin, Peter

 

Phillips

 

Stannard

 

Leisure Needs Members Working Group

Harker

 

Harris

 

Gladwin

 

Jones, Robert

 

Rouse

 

Smith, Mike

 

Stannard (Chairman)

 

Walsh

 

 

Joint Planning Policy Member Reference
 Group

Martin, Peter

 

Garth

 

Phillips

 

Burton

 

Jones, Peter

 

Darby

 

Plus SBDC Members (see SBDC appointments)

Customer Experience Programme Member Working Group

Rush

 

Cook

 

MacBean

 

Wilson

 

Shepherd (First Reserve)

 

Plus SBDC Members (see SBDC appointments)

 

4.     That the appointment of Councillors to Outside Bodies relating to Council be agreed as detailed below, and that authority to make changes to appointments during the Municipal Year 2019-20 be delegated to the Chief Executive in consultation with the Leader of the Council.

 

Outside Body

Councillors Appointed 2018/19

Representatives required (total)

Active Life Advisory Board (Previously Chiltern and South Bucks Leisure Advisory Board)

Councillor Mimi Harker

Councillor Liz Walsh

Reserve - Councillor Graham Harris

2

(plus reserve)

Amersham & District Community Association

Councillor Nigel Shepherd
Councillor Liz Walsh

2

Amersham Action Group and Amersham Community Vision

Councillor Mimi Harker

1

Amersham Old Town Community Revitalisation Group

Councillor Mark Flys
Councillor Mimi Harker

2

Armed Forces Champion

Councillor Mimi Harker

1

Amersham United Charities

Ian Arthurton (external representative)

1

Ashley Green & District Community Association

Councillor Andrew Garth

1

Buckinghamshire and Milton Keynes Natural Environment Partnership

Councillor Jane MacBean

1

Buckinghamshire & Milton Keynes Association of Local Councils

Councillor Isobel Darby

1

Buckinghamshire County Council Health and Adult Social Care Select Committee

Councillor Nigel Shepherd                      Reserve - Councillor Jane MacBean

2

Buckinghamshire Health and Well Being Board

Councillor Liz Walsh

1

Buckinghamshire Historic Buildings Trust Ltd

Councillor Carl Jackson

1

Buckinghamshire Mind

Councillor Jane MacBean

1

Buckinghamshire County Council Pension Fund Committee

Councillor John Gladwin

 

Buckinghamshire Strategic Flood Management Group

Councillor Jane MacBean                                                                   Reserve - Councillor Jonathan Rush

2

Buckinghamshire Thames Valley Local Enterprise Partnership

Councillor Isobel Darby
Reserve - Peter Martin

2

Central Area Growth Board (Oxford - Milton Keynes -Cambridge Corridor)

Councillor Isobel Darby
Reserve - Peter Martin

1

Chalfont St Giles Youth Club

Councillor Caroline Rouse

1

Chalfont St Giles Revitalisation Steering Group

Councillor Carl Jackson
Reserve - Councillor Des Bray

2

Chalfont St Peter Village Action Group

Councillor Linda Smith

1

Chalfont St Peter Community Centre

Councillor Jonathan Rush

1

Chalfont St Peter Neighbourhood Action Group

Councillor Isobel Darby
Councillor Jonathan Rush

2

Chesham & District Community Association

Councillor Jane MacBean

1

Chesham Connect (previously Chesham Action Partnership CHAP)

Councillor Nick Varley

1

Chesham Museum

Councillor Jane MacBean

1

Chesham Over Fifties Positive Action Group

Councillor Jane MacBean

1

Chesham Renaissance Community Interest Company

Councillor Mike Stannard

Chesham Youth Club Management Committee

Councillor Jane MacBean

1

Chiltern, South Bucks and Wycombe Joint Waste Collection Committee

Councillor Mike Smith
      

Councillor Caroline Jones

2

Chiltern Citizens' Advice Bureau

Councillor Emily Culverhouse

1

Chiltern & South Bucks Strategic Partnership

Councillor Caroline Jones
Councillor Mimi Harker
Councillor Jonathan Rush

3

Chilterns Conservation Board

Councillor Nick Rose

1

Chiltern LEADER Local Action Group

Councillor Nick Rose

1

Chiltern Open Air Museum Advisory Council

Councillor Carl Jackson
Councillor Linda Smith
Councillor Des Bray
Councillor Caroline Jones

4

Chiltern Woodlands Project Limited

Councillor John Gladwin

1

Chiltern Youth Activities (Chiltern Youth Centre Management Committee)

Councillor Liz Walsh

1

Chilterns Crematorium Joint Committee

Councillor Caroline Jones

Councillor Peter Martin

2

Colne Valley Park Community Interest Company

Councillor Chris Ford

1

Denham Aerodrome Consultative Committee

Councillor Don Phillips

1

District Councils Network Assembly

Councillor Isobel Darby

1

European Structural and Investment Funds (ESIF)

Councillor Peter Martin

1

Great Missenden Parish Revitalisation Group & Community Vision for HP16

Councillor Heather Wallace
Councillor John Gladwin

2

Groundwork South Trust Limited

Councillor Chris Ford

1

Healthy Communities Partnership

Councillor Liz Walsh

1

Holmer Green Village Centre

Councillor Mark Titterington

1

Housing Interaction Trust

Councillor Carl Jackson

1

HS2 Joint Project Board (51M)

Councillor Nick Rose

1

Little Chalfont Community Association And The Big Vision for Little Chalfont

Councillor Peter Martin

1

Local Area Forum: Amersham

Councillor Mimi Harker OBE

1

Local Area Forum: Chalfonts

Councillor Linda Smith BEM

1

Local Area Forum: Chesham

Councillor Fred Wilson

1

Local Area Forum: Missenden

Councillor John Gladwin

1

Local Government Association General Assembly

Councillor Isobel Darby

1

Pond Park Community Association

Councillor Nick Southworth

1

South East England Councils (SEEC)

Councillor Isobel Darby

1

Thames Valley Police and Crime Panel

Councillor Emily Culverhouse

1

The Chilterns Dial-a-Ride

Councillor Carl Jackson

1

Way In (Chiltern Youth Matters)

Councillor Peter Hudson
Reserve - Councillor Jane MacBean

2

Wycombe Rape Crisis

Councillor Emily Culverhouse

1

 

7.

Executive Reports to the Local Authority pdf icon PDF 31 KB

Minutes:

The Chairman advised that it was a statutory requirement to produce an annual report detailing any urgent executive decisions taken; there had been two urgent decisions taken since the last Annual Council meeting held on 15 May 2018.

 

RESOLVED:

 

That the report be noted.

8.

Committee Meetings Held Immediately After Annual Council to Agree Chairman & Vice-Chairman: pdf icon PDF 103 KB

  1. Audit & Standards Committee
  2. Governance and Electoral Arrangements Committee
  3. Licensing Committee
  4. Planning Committee
  5. Resources Overview Committee
  6. Services Overview Committee

 

Note: Co-Chairmen will be elected at the first meetings of the Joint Staffing Committee and the Joint Overview & Scrutiny Committee.

 

Members on the above Committees are kindly asked to stand when their meeting is taking place.

Additional documents:

Minutes:

Following the completion of the above formal business, the following Committees met for the purposes of electing Chairmen and Vice Chairmen:-

 

Audit & Standards Committee

Governance & Electoral Arrangements Committee

Licensing Committee

Planning Committee

Resources Overview Committee

Services Overview Committee