Meeting documents

Venue: Committee Room 2, Wycombe District Council, Council Offices, Queen Victoria Road, High Wycombe, Bucks HP 11 1BB. View directions

Contact: Mathew Bloxham  Email: mbloxham@chiltern.gov.uk; 01494 732143

Items
No. Item

1.

Chairman

This is the first meeting of the Committee in the Municipal Year 2014/15. In accordance with the Constitution, the Committee is asked note the appointment of the WDC Cabinet Member, Councillor Mrs J Teesdale, as Chairman of the Committee.

 

The Chairman and Vice Chairman must be a Cabinet Member. Appointments shall be made for a maximum of 2 years. The Chairmanship and Vice-Chairmanship shall alternate between the Councils.

Minutes:

RESOLVED -

 

That Councillor Mrs J Teesdale be elected Chairman for the remainder of the Municipal Year.

 

2.

Vice-Chairman

In accordance with the Constitution, the Committee is asked to note the appointment of the CDC Cabinet Member, Councillor P E C Martin, as Vice-Chairman of the Committee.

Minutes:

RESOLVED -

 

That Councillor P Martin be elected Vice-Chairman for the remainder of the Municipal Year.

 

3.

Minutes pdf icon PDF 71 KB

To agree the Minutes of the meeting held on 10 April 2014.

Minutes:

The Minutes of the meeting held on 10 April 2014 were agreed as a correct record.

 

4.

Declarations of Interest

Minutes:

There were no declarations of interest.

 

5.

Exclusion of the Public:

To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 

Minutes:

RESOLVED -

 

That under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

 

Note: the relevant paragraph number and description is indicated under the Minute heading.

 

6.

Programme Report & Risk Register

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Members considered the report which provided an update on the Programme Report and Risk Register and the following key points were made:

 

Health and Safety

 

Members noted there had been a concern over the Bank Holiday catch-up when garden waste could not be tipped. There was a safety issue in that if it was left in the collection vehicle there was the potential for it to overheat and combust. After a short discussion it was agreed that the Chairman would write to Bucks County Councillor Lesley Clarke for commitment on opening times of the depot. 

 

Following a visit to Agrivert it was questioned why Agrivert could not continue to be used due to the good job they are doing.  It was noted that Agrivert had been working on an interim basis and that a long-term tender was being sought although it was not certain when this would be concluded.

 

Contract Update

 

This was discussed later in the meeting.

 

Depots and Facilities

 

Clay Lane

 

Members were advised that Serco continued to raise concerns about the management and infrastructure of the depot and a site visit by Members took place on 24 June 2014.  It was noted there was a range of work required to bring the site up to standard and that a programme of works was being prepared by the WDC Estates Team. 

 

London Road

 

Members noted most work had now been completed and the site was subject to a Members’ site visit on 24 June 2014.

 

BCC Interface

 

Members noted the report.

 

Service Delivery

 

It was reported that missed collections could be seen in Appendix 1 of the report and that only 3 weeks were above the internal target of 400  Approximately 325,000 containers were collected a week and some reported missed data was:

  • Highest week - w/c 12/5/14 - 471 reported miss containers of 0.15% reported error rate.  This was the week following bank holiday.
  • Lowest week - w/c 5/5/14 - 268 reported miss containers or 0.08% reported errors rate. This was bank holiday week.
  • w/c 9/6/14 - 361 reported miss containers or 0.11% reported error rate.

 

Collect and returns remain at a higher reported error rate.  Missed collections out of approximately 8,850 had been:

·         Highest week - w/c 12/5/14 - 84 reported miss containers or 0.9% reported error rate.  This was the week following bank holiday.

·         Lowest week - w/c 26/5/14 - 45 reported miss containers or 0.5% reported error rate.  This was bank holiday week.

·         w/c 9/6/14 - 46 reported miss containers or 0.5% report error rate.

 

Members noted the tracker survey results for the last six months in Appendix 2 which showed a positive trend in satisfaction rates.  Overall satisfaction in Chiltern had increased by 3.2 percentage points to 87.9% while overall the satisfaction in Wycombe had increased by 4.3 percentage points to 89.8%.

 

Phase Three - New Service

Members noted that this phase  ...  view the full minutes text for item 6.

7.

Contractor Notice of Change

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Paragraph 5 - Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

 

The Committee considered the accompanying report and after much debate and questions answered they unanimously agreed that the report and the views of the committee should be presented to both Wycombe District Council Cabinet and Chiltern District Council Cabinet for determination. 

 

RESOLVED -

 

That the report and the views of the committee be presented to both Wycombe District Council Cabinet and Chiltern District Council Cabinet in September 2014 for determination.

 

8.

Provision of Workshop Facilities at Clay Lane, Wycombe

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

The Committee considered this item earlier in the meeting.

 

9.

Date of Next Meeting:

To agree the date of the next meeting:

 

Thursday 7 August, 10.30am (CDC)

OR

Thursday 14 August, 10.30am (CDC)

 

Minutes:

The next meeting of the Chiltern and Wycombe Joint Waste Collection Committee to be held on Thursday 14 August 2014 at 10.30am at Chiltern District Council.