Meeting documents

CDC Chiltern, South Bucks & Wycombe Joint Waste Collection Committee
Thursday, 14th August, 2014 10.30 am

Venue: Cabinet Room, King George V House, King George V Road, Amersham. View directions

Contact: Mathew Bloxham  Email: mbloxham@chiltern.gov.uk; 01494 732143

Items
No. Item

10.

Minutes pdf icon PDF 65 KB

To agree the Minutes of the meeting held on 26 June 2014.

Minutes:

The Minutes of the meeting held on 26 June 2014 were agreed as a correct record and signed by the Chairman.

 

11.

Declarations of Interest

Minutes:

There were no declarations of interest.

 

12.

Exclusion of the Public:

To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 

Minutes:

RESOLVED -

 

That under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

 

Note: the relevant paragraph number and description is indicated under the Minute heading.

 

13.

Programme Report & Risk Register

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Minutes:

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Members considered a report providing an update on the joint waste collection contract and during which the following key points were made:

 

Contract Update

The draft Contractor Notice of Change Cabinet report was considered at the CDC Performance and Resources Overview Committee. Members had requested an additional meeting to consider the report in more detail. The relevant WDC Cabinet Members would be invited to attend. The report would be considered by the WDC and CDC Cabinet meetings on 22 and 23 September respectively.

 

Joint Waste Committee for Bucks (JWC)

A report setting out options for the Waste Partnership Officer role would be considered at the next meeting of the JWC. The Chairman of the JWC would be invited to a site visit of Agrivert.

 

Bank Holiday Green Waste Collection

Following a site visit from the Environment Agency and confirmation from planning received at the meeting it was noted that garden waste could now be delivered at London Road Depot on Saturdays.

 

Inter Authority Agreement (IAA)

The joint county and district officer working group would be looking at the IAA. An update would be provided at the next meeting.

 

Joint Reporting

Several requests to report waste data jointly had been made to BCC. A further request would be made with a response deadline.

 

Service Delivery

Some comments had been received by Members from residents on the collect and return service about receptacles not being put back correctly by collection crews. Members were asked to report specific examples to the Senior Waste Officer for further investigation.

 

Street Cleansing

Members expressed thanks to the officer who provided evidence that was used to successfully prosecute an individual caught fly tipping at Chiltern Avenue Car Park. Some joint work across Buckinghamshire authorities was being carried out in relation to on the spot fixed penalty notices for littering.

 

Phase Four - Recycling Centres

It was suggested that the survey used to canvass residents’ views on the removal of bring sites should be setup to prevent multiple votes being cast by a single resident.

 

Communications

It was suggested that it may be helpful to residents if the waste collection calendars were consistent across the Buckinghamshire. Further work would be done to encourage residents to use electronic methods. It was also suggested that waste collection dates could also be included in parish council newsletters and other community publications. An update on the communications plan would be provided at the next meeting.

 

Risk Register

An item on the Bank Holiday catch up would be added to the risk register.

 

Work Programme

A work programme for the Committee was requested to enable Members to identify items for consideration at future meetings. A site visit of the High Heavens site in High Wycombe would be arranged for Councillors P Martin (CDC), Mrs I Darby (CDC), G Harris (CDC), Mrs J Teesdale (WDC), Mrs L Clarke (BCC), Mrs N Glover  ...  view the full minutes text for item 13.

14.

Next Meeting:

To agree the following proposed dates of future meetings:

 

·         Thursday 6 November, 10.30am (Committee Room 1, WDC)

·         Thursday 29 January 2015, 10.30am (Cabinet Room, CDC)

 

Minutes:

The following future meeting dates were agreed:

 

·         Thursday 6 November, 10.30am (Committee Room 1, WDC)

·         Thursday 29 January 2015, 10.30am (Cabinet Room, CDC)