Meeting documents
PDF 134 KBVenue: Large & Small Committee Room, King George V House, King George V Road, Amersham. View directions
Contact: Mathew Bloxham Email: mbloxham@chiltern.gov.uk; 01494 732143
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Election of Chairman This is the first meeting of the Committee in the Municipal Year 2015/16. In accordance with the Constitution, the Committee is asked to elect a Chairman of the Committee. The Chairman and Vice Chairman must be a Cabinet Member. Appointments shall be made for a maximum of 2 years. The Chairmanship and Vice-Chairmanship shall alternate between the Councils. Minutes: Present: Nisar Visram (WDC), Jake Bacchus (WDC) It was proposed by Councillor M Smith, and seconded by Councillor C Jones, and RESOLVED - That Councillor J Teesdale be elected Chairman of the Chiltern & Wycombe Joint Waste
Collection Committee for the remainder of the Municipal Year. |
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Appointment of Vice-Chairman In accordance with the Constitution, the Committee is asked to appoint the Vice-Chairman of the Committee. Minutes: It was proposed by Councillor J Teesdale,
and seconded by Councillor C Jones, and RESOLVED - That Councillor M Smith be appointed
Vice-Chairman of the Chiltern & Wycombe Joint Waste Collection Committee
for the remainder of the Municipal Year. |
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To agree the Minutes of the meeting held on 20 March 2015. Minutes: The Minutes of the meeting held on 20 March 2015 were agreed as a correct record and signed by the Chairman. |
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Declarations of Interest Minutes: There were no declarations of interest. |
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Programme Highlight Report Minutes: The Joint Committee considered the programme highlight report which provided an update on the: tasks, milestones and outcomes, current year’s budget, key targets, variances, Serco accident reports and key risks.
There was a discussion regarding the proposed waste collections during the Christmas period. Discussions were taking place with Bucks County Council. It was felt that resuming collections on the Monday, rather than the Saturday, after Christmas was preferable. This would need to be publicised. Leaflets would be distributed to residents in October/November. In response to a question from the Chairman it was advised that changes had been made to resolve the issues experienced with clinical waste collections. The collection of sharp waste objects would be looked at as part of the review of waste policies. A graph showing reported missed collections for 2015/16, circulated at the meeting, was noted. This would need to be monitored as high call volumes may result in increased costs for the WDC call centre contract.
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2014/15 Provisional Waste Performance Data Minutes: The Joint Committee received a report showing the provisional quarter 4, and full year 2014/15, data for the joint waste service. It was suggested the positive recycling performance be promoted to residents on the website, through a press release. Any leaflets needed to be clear and use graphics to make messages easier to understand. RESOLVED - That the provisional performance for 2014/15 be noted. |
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Dates of Future Meetings To agree a revised date for the next meeting currently scheduled for 16 July. Dates of future meetings agreed previously: Thursday 10 September, 10.30am at Chiltern District Council Thursday 5 November, 10.30am at Wycombe District Council Minutes: The 16 July meeting was cancelled. The 10 September meeting was moved to 27 August at WDC. The 5 November meeting would be held at CDC. |
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Exclusion of the Public: To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act. Minutes:
Note: the relevant
paragraph number and description is indicated under the Minute heading. |
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2015/16 Waste Project Update Minutes: This item was deferred to another meeting. |
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Joint Waste Contract with Serco Limited Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Paragraph 5 - Information in
respect of which a claim to legal professional privilege could be maintained in
legal proceedings Minutes: Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Paragraph 5 - Information in
respect of which a claim to legal professional privilege could be maintained in
legal proceedings The Joint Committee received a report providing an update on the approach received from Serco in relation to its plans for a corporate restructuring. RESOLVED - That the report be noted. |
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Contract Notice of Change & Serco Workshop Options Update Minutes: Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) Paragraph 5 - Information in
respect of which a claim to legal professional privilege could be maintained in
legal proceedings The Joint Committee received a report providing an update on the situation regarding the Contractor Notice of Change (CCN); and, list of financial savings proposals received from Serco. Members also considered the revised Key Operating Targets (KOTs) contained in the Contract. Following a discussion the Joint Committee then RESOLVED - 1.
That the report be noted. 2.
That Serco’s financial savings plan be
agreed. 3. That the revised Key Operating Targets, once agreed by Serco, take effect from 1 April 2014. Any default payments relating to the current financial year will be implemented with effect from 1 April 2015 on an on-going monthly basis. 4. That Serco be advised of the potential level of default payments that had accrued for 2013/14 and 2014/15. |