Meeting documents
Venue: Large Committee Room, King George V House, King George V Road, Amersham. View directions
Contact: Charlie Griffin Email: cgriffin@chiltern.gov.uk; 01494 732011
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Election of Chairman Minutes: It was proposed by Councillor L Sullivan, seconded by
Councillor J Adey and RESOLVED that
Councillor M Smith be elected Chairman of the Joint Waste Collection Committee
for 2017/18. |
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Appointment of Vice Chairman In accordance with the Constitution, the Vice Chairman shall
be appointed for a maximum period of two years and the Vice Chairmanship shall
rotate between Councils. The previous Vice Chairman was a Chiltern District
Council Member. Minutes: It was proposed by Councillor M Smith, seconded by
Councillor J Adey and RESOLVED that
Councillor L Sullivan be appointed Vice Chairman of the Joint Waste Collection
Committee for 2017/18. |
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To agree
the Minutes of the meeting held on 10 April 2017. Minutes: The Minutes of the meeting held on the 10 April 2017 were agreed by the Committee and signed by the Chairman as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Presentation on Services and Contracts Minutes: The presentation covered several key areas including the general background to and governance arrangements of the Committee, an overview of the services, as well as challenges and key statistics relating to the service. It was heard that the Joint Waste Collection Committee formed in December 2012 following Chiltern and Wycombe District Council’s procurement of a shared waste and cleansing contract, forming the joint waste team. The South Bucks District Council (SBDC) contract with Biffa commenced in 2007 and was said to end in October 2021. Members were informed that, with regards to the two contracts, Members could only vote on matters concerning their respective contract. In response to a question from Members as to what exactly could be recycled and where, the Committee were informed that Chiltern, Wycombe, and South Bucks residents could recycle household products in the same way. There was the exception of corrugated cardboard for the South Bucks District which, due to the disposal contract arrangements, could not be recycled with paper and white cardboard. It was clarified that brown cardboard was recycled into further corrugated cardboard. Members suggested that information on some household products that cannot be recycled, for instance, shredded paper, should be highlighted to residents. |
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Waste Service Highlight Report PDF 99 KB Minutes: The Committee considered a report providing an overview of the joint
waste service for the period from January 2017 to March 2017. The report
included the budget, key targets, customer contact and health and safety
statistics, as well as formal complaints. The risk register was at Appendix 1
which flagged up one risk to Members as high impact and related to a potential
increase in contract costs. During the discussion, the following key points
were made: · that there
was a need to promote that, historically, certain waste products taken to a
recycling centre could in fact be collected on the doorstep; and · that
incentives to retain waste vehicle drivers be reviewed, as well as look at the
potential extension of the Local Authorities’ key worker eligibility criteria
to include waste vehicle drivers. It was noted that the customer contact statistics were similar for both
services. With regards to the Contractor Health & Safety Statistics, Members
noted that Serco’s numbers of near miss reports had increased and that the
number of accidents had decreased. The Head of Environment informed the Committee that the format of the
Waste Service Highlight Report would be amended to include further information
that would give Members an insight into the whole customer journey; this
information would include for instance, the numbers of web hits and online
forms completed by customers.
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Minutes: Members
were informed that on 10 April 2017 the government released the Litter Strategy
for England and were asked to welcome the proposed approach set out in the
strategy. The Committee were advised that the strategy was a call for action
and would assist in meeting the Councils objectives of working towards clean, safe and healthy cohesive
communities. Members
enquired as to how waste collectors recognised that collected waste had been
placed into the correct bags, and it was suggested that clear bags could be
piloted in an area of the South Bucks District and publicised to promote good
waste and recycling practices. Members advised that the Town & Parishes
hold litter clean up days and that it would be useful to have a record of these
clean-up sessions so that resources can be coordinated efficiently. By way of
example, the District Councils could organise litter clean-up sessions when the
Town & Parishes are unable to carry out the sessions and vice versa to
avoid duplicating work. With
regards to the ‘Next Steps’ detailed in the report, it was noted that Members
could take their ideas for implementation of the Litter Strategy forward before
the government release further guidance on how implement the strategy.
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Fighting Food Waste Project PDF 305 KB Minutes: The Committee received a report updating Members on the Council’s approach to the county wide Fighting Food Waste Project that will be delivered by the Waste Partnership for Buckinghamshire. Members were informed that any plastic bags could now be used by residents to rid food waste (except for bin bags and bags for life), which could potentially help to promote use of the food waste bin. Residents would receive a leaflet, sticker and plastic caddy liners in autumn, and it was noted that the County Council’s Communications Team would help produce the literature sent to residents. RESOLVED: That the report be noted. |
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Exclusion of the Public: To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
Part I of Schedule 12A of the Act. Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information) Minutes:
Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information) |
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Contract Update Minutes: The Committee were informed of a project to review the contract options for the three authorities going forward. It was noted that the final decision on contracts would be presented to the Cabinets of the constituent councils. Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â RESOLVED: That the report and project to review the contract options
be noted. |