Meeting documents
Venue: Wycombe District Council
Contact: Mathew Bloxham Email: mbloxham@chiltern.gov.uk; 01494 732143
No. | Item | ||
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To agree
the Minutes of the meeting held on 15 August 2017. Minutes: The Minutes of
the meeting held on 15 August 2017 were agreed as a correct record. An update was
given on point 76 - Fighting Food Waste Project. The Committee was informed
that Aylesbury Vale had requested a significant portion (approximately £250k)
of the fund for the county wide project to carry out their
own activities. The cost and proposed branding of those activities was
queried. Further discussions were taking place with AVDC regarding the
apportionment of the fund. Following some
discussion, it was noted that as the fund to take forward the joint waste
strategy for the area had been allocated to the whole partnership, a fair
proposal would be a fifth of the whole fund (approximately £92k). The Committee
resolved that further clarification be sought from AVDC relating to the
partnership and the signing of an MOU between the authorities. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Waste & Recycling Communications Update PDF 2 MB Minutes: The Committee
received a presentation from the Waste Projects Officers on who they were,
General communications, the Great British Spring Clean, Website improvements,
Fresher’s fayre, Education, Food recycling, Caddy
orders, Christmas and the LARAC nomination.Â
During the
presentation the following was noted:
The Committee
thanked the Waste Projects Officers for their very interesting presentation
that had included a lot of good initiatives.Â
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Waste Service Highlight Report PDF 358 KB Minutes: The
Committee received a highlight report on the waste services. It was noted that
page 21 of the agenda monitored fluctuations in service demand. The Committee
was informed that the property growth figure would be updated ready for the
next meeting. The key
targets were reviewed and it was noted that page 22 of the agenda looked at the
main areas of work the team had been delivering. It was noted that three posts were currently
being advertised for. With
regard to the completion of recycling site review - CDC / WDC, it was noted
that five FEL drivers had been trained up.Â
It was
noted that in Appendix 1 the first table related to the combined costs and
income for all three districts. The
Committee was informed that the second table (contracted costs - Serco (CDC
& WDC)) should read 2.36% rather than 1.7% for the fixed fee and variable
works. It was noted that Biffa’s figure
of 2.9% had been built into the model. Following
some discussion, it was noted that the recycling credits had been flagged as a
possible financial risk going forward.Â
It was noted that the Committee should review the waste teams combined
costs (going back to 2012). Two
additional graphs were supplied to the Committee - one showed six months
combined depots missed assisted collections and the second showed the
compliment statistics for 2017 / 2018.Â
It was noted that graph 1 related to the number of containers rather than
properties and that almost 100% of the operatives were not permanent members of
staff rather than agency workers. The
Committee was informed that it would start receiving the compliments received
figures at these meetings. It was
noted that the Health & Safety statistics on page 27 of the agenda would be
completed for the next meeting. It was
noted that in Appendix 2, ‘Number 3 - Finance - Increased contract costs’ that
it was going to cost more money whatever option was chosen. The Committee were
advised that it would need to keep an eye on the new requirements in China to
see how it might impact UK contracts.      Â
RESOLVED: That the report be noted. |
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360 Degree Camera Trial Update PDF 8 MB Minutes: The Committee
received an update in relation to the 360 degree camera trial. It was noted that
Serco were asked to trial four 360 degree cameras fitted to a waste collection
vehicle which they did in July 2017.Â
Slides showing stills taken from the video footage obtained from the 360
degree cameras which had captured two incidents were shown to the Committee.Â
It was noted that Incident 1 was a fallen tree and Incident 2 was
validating crew activity after a missed collection had been reported. The
Committee was informed that BIFFA already had all its vans fitted with 360
degree cameras.  Following some
discussion, it was agreed that the introduction of 360 degree cameras would
help the waste collection company’s reputation, would help when dealing with
insurance claims and would also help encourage good staff behaviour.  The Committee
was informed that the next step was to create a business case for installing
360 degree cameras in all Serco waste collection vehicles. RESOLVED: That
the presentation be noted. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
Part I of Schedule 12A of the Act. Minutes:
Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information) |
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Health and Safety Audit Report 2017/18 Minutes: The Committee
received a report in relation to the Health and Safety Audit 2017/18. It was
noted that the Health and Safety measures for all three LA’s had been looked at
by a completely independent person and that the aim of the audit was to review
the councils holistic health and safety arrangements specifically in relation
to the appointed contracts (Serco and Biffa). The Committee was informed that
the review had been undertaken in order to provide appropriate assurance that
the council was doing all it can to manage, promote and monitor its appointed
contractors’ contractual health and safety obligations. The following three points were highlighted:
             RESOLVED: That the report be noted and that an update would come back to the Committee
on the 23 April 2018. |
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Contract Options Review Minutes: The Committee
received a verbal update on the Contracts Options Review. It was noted that the SERCO contract was due
to end on the 3 March 2020 and the BIFFA contract was due to end in October
2021. A meeting with the Committee Members to discuss procurement options would
take place in due course. RESOLVED: That a summary of options/ findings would be presented at a future meeting. |
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Date of Next Meeting Minutes: The date of
the next meeting was scheduled for 11:00 on Monday 23 April 2018 to be held at
the South Bucks District Council offices. |