Meeting documents
Venue: Room 6, South Bucks District Council, Capswood, Oxford Road, Denham UB9 4LH. View directions
Contact: Mathew Bloxham Email: mbloxham@chiltern.gov.uk; 01494 732143
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To confirm
the minutes of the meeting held on 22 January 2018. Minutes: The Minutes of the meeting held on the 22 January 2018 were agreed as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Waste Services Highlight Report PDF 307 KB Minutes: The Committee considered a report providing an overview of the waste
services for the period October to December 2017; this included but was not
limited to, budgets, key targets, formal complaints and key risks. During the
discussion, the following key points were made: ·
there had been a slight growth in the number of
clinical collections for Chiltern and Wycombe, and a slight decrease for South
Bucks; ·
there had been an increase in chargeable garden
waste subscriptions; ·
recruitments had been made to two posts within the
joint waste team; ·
the team were monitoring the potential implications
the Customer Experience Programme may have on the services going forward; ·
an audit was currently taking place focussing on
public engagement; ·
regarding national spring cleaning activities, it
was noted that 25 local groups had asked the Councils for varying levels of
assistance with these activities; ·
both services were above target for recycling rates in
quarter 3. Members noted that this over performance could have been due to the
Fighting Food Waste Project; ·
missed collections were performing above than the
monthly aspiration, however there was a need to focus on missed assisted
collections for the joint waste contract specifically; ·
formal complaints received related to missed collections
for the joint waste contract, and missed garden waste collections for the South
Bucks contract. It was noted that there had been no stage 2 complaints in the
last year, and that residents had been satisfied with how their complaints had
been handled from the first point of contact; ·
figures relating to the number of compliments for
the services had been added to the report; and ·
it was noted that health and safety statistics were
provided at monthly meetings with the contractors. A question was raised as to whether the online renewal function had
increased the demand on the team, and it was advised that this was not the
case. It was noted that for the budget estimates (page 13) the year for both
services should read 2017/18. The Head of Environment asked that the number of web hits and figures
showing use of online forms be included under the Customer Contact Statistics
in future highlight reports. The risk register was at Appendix 1 to the report.
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Inclement Weather Recovery Plans PDF 79 KB Minutes: The Committee considered a report detailing
potential recovery options in the event of service disruption caused by
inclement weather. It was noted that, since December 2017, there had been 2 to
3 periods of inclement weather that had affected service delivery. The options
were set out in the table at section 4 of the report. It was noted that the recommended approach was a mix of options that enabled the quickest and safest recovery. Members were concerned over the potential for garden
waste suspensions, and advised that terms of reference for the service be
updated to make clear to the customers when exactly suspensions could occur. A
further question was raised as to how much garden waste was collected during
this period, and Members were advised the figure was lower than usual due to
reduced use of the garden waste service during winter months. The Committee agreed with the options presented and
stressed the need to ensure effective communication with residents throughout
periods of inclement weather, and specifically in the event that garden waste
collections are suspended. RESOLVED: The Joint Waste Collection Committee agreed in principle
with the recommended recovery options in the report. |
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Health and Safety Audit Update Minutes: Members received a verbal update on the health and safety audit. It was reported that, in general, the auditor was satisfied that recommendations had been implemented at the Clay Lane Depot. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
Part I of Schedule 12A of the Act. Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information) Minutes:
Paragraph
3 - Information relating to the financial or business affairs of any particular
person (including the authority holding that information) |
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Implication of China's recent import ban on waste services Minutes: It was noted that items 10 and 11 on the agenda had been duplicated. The Committee agreed to discuss item 10 in the first instance. Members received a report detailing potential implications of China’s recent import ban on solid waste that came into force 1 January 2018. RESOLVED: That the report for information be noted. |
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Waste Contract Options Minutes: Members
received a report which set out options for procuring the delivery of waste
collection, recycling and street cleansing services at the expiry of the
current contracts with Serco and Biffa. A draft Inter District Authority
Agreement (IDAA) was at Appendix 1 to the report. The Committee
agreed that options 1 and 2a were the best options going forward, and Members
were asked to advise the respective Cabinets on the approach going forward. It
was then RESOLVED: (i)
that authority be delegated to the Head of Environment to procure
sufficient professional and technical resources to enter into initial
discussions and to prepare for and support the procurement project/s; and (ii)
that an initial budget of up to £200,000 be approved to fund the
resources referred to in (i) above, to be funded by
the Authorities in proportion to the number of households in each district,
with sums to be released in accordance with each Council’s internal approval
process.
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