Meeting documents

Venue: Large Committee Room, King George V House, King George V Road, Amersham. View directions

Contact: Mathew Bloxham  Email:; 01494 732143

No. Item


Minutes pdf icon PDF 95 KB

To approve the minutes of the Chiltern, South Bucks and Wycombe Joint Waste Collection Committee held on 3 October 2018



RESOLVED: That the Minutes of the meeting held on 3 October 2018 were agreed as a correct record.


Declarations of Interest


There were no declarations of interest.



Waste Service Highlight Report pdf icon PDF 254 KB


The Committee considered a report providing an overview of the joint waste service for the period from July to September 2018. This included the budget, key targets, formal complaints and key risks. During the discussion the following key points were made:-


·       The number of assisted collections had reduced by 481 due to a review carried out by officers. For SBDC this number was reduced by 107.

·       Clinical collections would be reviewed next year.

·       Number of chargeable garden waste subscriptions was 40.5% for CDC and 30% for SBDC which was very promising.

·       All vacant posts in the Waste Admin Team had now been filled.

·       The Waste Team have targeted Christmas roadshows to promote recycling and waste reduction. They had attended a successful roadshow at Chesham and were attending a Santa Fun Run at Marlow on 6 December (they would use textile bags to recycle Santa suits) and had received a compliment from the President of the Rotary Club. At another event organised with Grundon they had recycled 4,500 paper cups and 1,500 hot chocolate cups. On 12 December 2018 they were attending an event at Beaconsfield.

·       Calendars for all three districts have been delivered with inserts which had been well received by residents.

·       SBDC’s paper box scheme was being rejuvenated.

·       Litter bins had been rationalised in Wycombe Town Centre and replaced with smarter lidded bins with larger capacity to improve the street scene. A Bin it for Good campaign was being launched.

·       In terms of raising money for charity by weighing waste the following charities have been chosen:-

-        High Wycombe - South Bucks Hospice and Wycombe Homeless

-        Chesham - Bucks Vision, PACT, Pepper Foundation

-        Beaconsfield - Greenfingers, Bucks Dementia Care Fund

·     In terms of the budget for CDC/WDC there had been an underspend on salaries due to vacancies and the green waste subscriptions and sale of waste bins and boxes were currently above budget. For SBDC there had also been an underspend on salaries and higher demand than budgeted for replacement and refurbished bins.

·     With the headline performance figures the dry summer reduced the garden waste tonnages. With missed collections some of the figures were to be confirmed because Serco were adjusting the method of presenting performance figures to be consistent with the reporting for other Authorities and information would be provided in the next report. There was a higher figure for missed containers in SBDC but this was in the summer months when a number of staff were on holiday and replaced by less experienced agency staff. In terms of missed assisted collections the officer reported that the targets needed to be adjusted to be more realistic for SBDC. With the new contract they would need to look at how performance should be measured to provide a good comparison.

·     Customer Contact Statistics - wait time messages had been introduced on phone lines giving the caller an option to decide whether to wait or call again and calls were recorded. There was a spike over the summer. The  ...  view the full minutes text for item 108.


Exclusion of the Public

To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.


Paragraph 1

Information relating to any individual

Paragraph 2

Information which is likely to reveal the identity of any individual.

Paragraph 3

Information relating to the financial or business affairs of any particular persons (including the authority holding that information).

Paragraph 4

Information relating to any consultation or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter raising between the authority or a Minister of the Crown employees of, or office holders under, the authority.

Paragraph 5

Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.

Paragraph 6

Information which reveals that the authority proposes

a)      To give under any enactment a notice under or by virtue of which requirements are imposed on a person.

b)     To make an order of direction under any enactment.

Paragraph 7

Information relating to any action taken or to be taken in connection with prevention, investigation or prosecution of crime.





That under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.


Note: the relevant paragraph number and description is indicated under the Minute heading.


Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)


Waste Procurement Progress Report


The Principal Solicitor CDC/SBDC updated Members on the timetable within the agenda pack and that the OJEU notice had been published on 14 November 2018. An information event would be held for bidders on 4 December 2018 which would inform bidders of the contract structure and also outline the benefits of bidding for the contract. This was not part of the dialogue phase. The Selection Questionnaires had to be returned by 18 December 2018.


RESOLVED: That the verbal report be noted.


Serco Contract Update


The Principal Solicitor CDC/SBDC reported that the terms for the Serco contract extension had been agreed (subject to Serco Board approval) so that the contract could be extended until 31 May 2018. This date had been chosen to ensure there was no disruption over the bank holidays in May. There were two outstanding issues that needed to be addressed and a meeting had been arranged to discuss these issues.


RESOLVED: That the verbal report be noted.