Meeting documents
Venue: Large Committee Room, King George V House, King George V Road, Amersham. View directions
Contact: Mathew Bloxham Email: mbloxham@chiltern.gov.uk; 01494 732143
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To approve
the minutes of the Chiltern, South Bucks and Wycombe Joint Waste Collection Committee
held on 3 October 2018 Minutes: RESOLVED: That the
Minutes of the meeting held on 3 October 2018 were agreed as a correct record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Waste Service Highlight Report PDF 254 KB Minutes: The Committee considered a report providing an overview of the joint
waste service for the period from July to September 2018. This included the
budget, key targets, formal complaints and key risks. During the discussion the
following key points were made:- · The
number of assisted collections had reduced by 481 due to a review carried out
by officers. For SBDC this number was reduced by 107. · Clinical
collections would be reviewed next year. · Number of
chargeable garden waste subscriptions was 40.5% for CDC and 30% for SBDC which
was very promising. · All
vacant posts in the Waste Admin Team had now been filled. · The
Waste Team have targeted Christmas roadshows to promote recycling and waste
reduction. They had attended a successful roadshow at Chesham and were
attending a Santa Fun Run at Marlow on 6 December (they would use textile bags
to recycle Santa suits) and had received a compliment from the President of the
Rotary Club. At another event organised with Grundon they had recycled 4,500
paper cups and 1,500 hot chocolate cups. On 12 December 2018 they were
attending an event at Beaconsfield. · Calendars
for all three districts have been delivered with inserts which had been well
received by residents. · SBDC’s
paper box scheme was being rejuvenated. · Litter
bins had been rationalised in Wycombe Town Centre and replaced with smarter
lidded bins with larger capacity to improve the street scene. A Bin it for Good
campaign was being launched. · In terms
of raising money for charity by weighing waste the following charities have
been chosen:- -
High Wycombe - South Bucks Hospice and Wycombe
Homeless -
Chesham - Bucks Vision, PACT, Pepper Foundation -
Beaconsfield - Greenfingers, Bucks Dementia Care
Fund · In terms
of the budget for CDC/WDC there had been an underspend on salaries due to
vacancies and the green waste subscriptions and sale of waste bins and boxes
were currently above budget. For SBDC there had also been an underspend on
salaries and higher demand than budgeted for replacement and refurbished bins. · With the
headline performance figures the dry summer reduced the garden waste tonnages.
With missed collections some of the figures were to be confirmed because Serco
were adjusting the method of presenting performance figures to be consistent
with the reporting for other Authorities and information would be provided in
the next report. There was a higher figure for missed containers in SBDC but
this was in the summer months when a number of staff were on holiday and
replaced by less experienced agency staff. In terms of missed assisted
collections the officer reported that the targets needed to be adjusted to be
more realistic for SBDC. With the new contract they would need to look at how
performance should be measured to provide a good comparison. · Customer Contact Statistics - wait time messages had been introduced on phone lines giving the caller an option to decide whether to wait or call again and calls were recorded. There was a spike over the summer. The ... view the full minutes text for item 108. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes:
Note:
the relevant paragraph number and description is indicated under the Minute
heading. Paragraph
3 - Information relating to the financial or business affairs of any particular
person (including the authority holding that information) |
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Waste Procurement Progress Report Minutes: The Principal Solicitor CDC/SBDC updated Members on the timetable within the agenda pack and that the OJEU notice had been published on 14 November 2018. An information event would be held for bidders on 4 December 2018 which would inform bidders of the contract structure and also outline the benefits of bidding for the contract. This was not part of the dialogue phase. The Selection Questionnaires had to be returned by 18 December 2018. RESOLVED: That the verbal report be noted. |
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Serco Contract Update Minutes: The Principal Solicitor CDC/SBDC reported that the terms for
the Serco contract extension had
been agreed (subject to Serco Board approval) so that the contract could be
extended until 31 May 2018. This date had been chosen to ensure there was no
disruption over the bank holidays in May. There were two outstanding issues
that needed to be addressed and a meeting had been arranged to discuss these
issues. RESOLVED: That the verbal report be noted. |