Meeting documents
Venue: Room 6, South Bucks District Council, Capswood, Oxford Road, Denham UB9 4LH. View directions
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
No. | Item | ||
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To approve
the minutes of the Chiltern, South Bucks & Wycombe Joint Waste Collection
Committee meeting held on 3 December 2018. Minutes: The minutes of the Chiltern, South Bucks & Wycombe Joint Waste Collection Committee held on 3 December 2018 were approved and signed by the Chairman as a correct record. |
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Declarations of Interest Minutes: Councillors
P Martin and L Sullivan both declared interests as Buckinghamshire County Councillors. |
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Waste Service Highlight Report PDF 121 KB Minutes: The
Committee considered a report providing an overview of the joint waste service
for the period from October to December 2018. This included the budget, key
targets, formal complaints and key risks. During discussion the following key
points were made:- ·
The
total number of properties for waste collections had increased by 371 ·
The
number of bulk bin properties had increased in Chiltern and Wycombe, with South
Bucks figures still to be validated ·
Customer
Experience Programme - Waste Officers were working closely with Customer
Services to design new smart forms for the new CRM lite. Work was taking place
with Biffa and Serco to integrate their systems into the platform. System will
partially go live on 20 May and fully in July ·
With
regard to staff resources, the Team would be reducing from 5.8 to 4. Planned
deadline for this was May 2019 ·
There
was an underspend on salaries due to vacancies and time taken to fill them.
Contract costs for Wycombe were slightly overspent ·
For
South Bucks, green waste income was slightly higher than budgeted ·
With
regard to recycling rates, it was difficult to compare as Chiltern and Wycombe
figures were per month and South Bucks were based on a rolling programme. Joint
waste contract figures for December 2018 had expectedly declined due to the
winter ·
In
relation to missed collections both the joint waste contract and South Bucks
were below the monthly performance aspirations ·
Customer
Services were now collecting statistics on the percentage of customers dealt
with at first point of contact ·
Reference
was made to formal complaints and compliments and it was noted that the largest
number of complaints were in relation to waste left on road (18 for quarter 3) ·
For
the Risk Register, Brexit had been added. Members were informed that the
Environment Agency had asked for a plan to be put in place and officers were
asked to share this with Joint Committee Members. The Joint
Waste Team also provided Members with a presentation highlighting some of the
initiatives which had been taking place. These included:- ·
An
annual calendar with inserts detailing waste collection dates was sent out to
120,000 residents ·
Information
inserts were distributed detailing what to put into recycling boxes, “inside
the box” ·
“Bin
it for good”, and “Keep Britain Tidy” signs were put onto bins, linked to
charities who received funding linked to the weight of waste collected from
litter bins ·
Food
waste recycling was discussed and reference was made to what type of bags
should line the food caddies. Officers reported both paper and plastic bags
were advised and it was agreed that this information would be sent out to all
Councillors ·
Website
improvements had been made to enable more user friendly information to be
available for residents ·
Reference
was made to the Christmas events which had taken place which promoted recycling
and waste reduction. ·
There
would be a plastic awareness campaign taking place on 13 March 2019 with
Beaconsfield Town Council · Greater use of social media such as Facebook, Instagram, ... view the full minutes text for item 36. |
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Overview of Resources and Waste Strategy PDF 159 KB Minutes: The Joint Committee was provided with a report which
highlighted some of the key themes that the recently published Resources and
Waste Strategy had introduced with an initial consideration of the potential
impacts on the Joint Waste Service. Reference was made to the adoption of the European Union
circular target for recycling (65%) by 2035. The Strategy also proposed a
number of other measures; a Deposit Return Scheme and Extended Producer
Responsibility which would be key structural changes to waste management. Members were informed that these proposals would be subject
to consultations on when further details would be determined on the detail of
the schemes, i.e. in relation to the Deposit Return Scheme, what type and size
of bottles to be included. Officers informed the Joint Committee that a 65% recycling
rate was achievable through a variety of measures such as decreasing refuse
collection frequency or capacity offered to residents, offering a free garden
waste service and improving enforcement and promotions. There were consequences
of any of these options such as negative PR impact of decreased frequency of
collections and reduced revenue from the collection of green waste. Members agreed that the response to the consultation should
be submitted as a joint response from the three local authorities in the
partnership to ensure a consistent approach. The Joint Committee would be kept
fully briefed on the Strategy and on the consultation as it progresses and also
be informed on what other local authorities were proposing. RESOLVED - (1) That the recently published Resources and Waste Strategy be
noted. (2) That approval be given to engaging with the Resources and Waste Strategy
consultation process to ensure beneficial outcomes on behalf of the three
southern districts. (3) That resources
and services be managed to achieve new recycling targets as detailed in the
Strategy. |
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Update on the Recycling Centre Review Minutes: Members were provided with an update on the Recycling Centre
review. The Joint Committee was reminded that reports had been
submitted to Wycombe, South Bucks and Chiltern Councils, requesting that
consideration be given to the future provision of recycling centres provided by
the authorities. The reason for the proposed closures was that many of the
facilities were being misused, there were health and safety concerns and the
facilities were being under used, now that most residents had kerbside
collections of most materials. Members were advised that the review was timely
with the commencement of a new joint waste collection contract in spring 2020. Both Wycombe and South Bucks had agreed to support in
principle the closure of the recycling centres in their Districts, however
Chiltern District Services Overview Committee did not support the
recommendation to remove the remaining recycling centres in the District and
requested that a further report be brought to the Committee with evidence on
the usage of each individual centre. Discussion took place on residents having access to domestic
waste collections that included recycling, however, there were concerns that
Serco, were struggling to collect waste from the increasing number of flats.
There was a problem with residents in flats and on High Streets due to a lack
of space within properties and outside of properties, to store recycled
materials. It was agreed that local Members should work closely with
residents and with Resident Associations to provide assurances and that
solutions for these properties would need to be implemented on a case by case
basis. RESOLVED:
That the update on the Recycling Centre Review be noted. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes: RESOLVED - That under section 100
(A) (4) of the Local Government Act 1972 (as amended) the public be excluded
from the meeting for the following item(s) of business on the grounds that they
involved the likely disclosure of exempt information as defined in Part 1 of
Schedule 12A of the Act. Paragraph 3 - Information relation
to the financial or business affairs of any particular person (including the
authority holding that information). |
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Serco Contract Minutes: The Joint Committee was provided with a report which updated
Members on the Serco contract in respect of two outstanding issues previously
reported. RESOLVED - That the
update be noted and officers be requested to continue with negotiations with
Serco. |
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Waste Procurement Communications Minutes: The Joint Committee was provided with a report detailing
stakeholder briefing requirements for the Joint Waste Collection Procurement. RESOLVED - (1) That the communication plan, detailed in the confidential
report, be put into effect. (2) That the key
messages, detailed in the confidential report, be included in every briefing. (3) That approval be given to the formation of an officer task force to deal
with communications for the joint waste procurement project. |
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Procurement Progress Update Minutes: Consideration was given to a report which updated the Joint
Committee on progress with the Joint Waste Collection Procurement. RESOLVED - That the
confidential report be noted. |