Meeting documents
Venue: Room 6, South Bucks District Council, Capswood, Oxford Road, Denham UB9 4LH. View directions
Contact: Charlie Griffin 01494 732011; Email: cgriffin@chiltern.gov.uk
No. | Item | |
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Appointment of a Co-Chairman (SBDC) To appoint a Co-Chairman representing South Bucks
District Council following the resignation of Councillor Ralph Bagge as
Co-Chairman. Minutes: It was agreed to defer this item until the next
meeting once South Bucks District Council had elected a new Leader of the
Council. |
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To confirm the minutes of the Joint Staffing
Committee held on 3 July 2017. Minutes: The minutes
of the Joint Staffing Committee held on 3 July 2017 were confirmed and signed
by the Chairman. |
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Declarations of Interest Minutes: There were no declarations of interest. |
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Pay Policy Statement 2017/18 PDF 54 KB Minutes: In accordance with Section 38 (1) of the Localism
Act 2011 there is a requirement for English and Welsh authorities to produce
and publish a pay policy statement for each financial year. The statement should be approved by 31 March
each year, at a meeting of the full council, and then be published on their
website. Due to changes in senior
management within the HR team preparation of this statement was not progressed
earlier and was now being presented for approval. In response to a
query, the HR Manager advised that the Local Pay Award report which would be
submitted to the December meeting of the Joint Staffing Committee for
consideration, would take into account the RPI and CPI index. Having expressed its support for the Joint Policy
Statement, the Committee
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Harmonised Flexible Retirement Policy PDF 48 KB Minutes: A draft harmonised Flexible
Retirement Policy was presented to Members for consideration. Pension discretions were approved by the Joint
Staffing Committee at the meeting on 3rd July 2017. These discretions consequently need to be
reflected in a harmonised Flexible Retirement Policy. The attached
draft policy fundamentally reflects the existing Chiltern District Council and
South Bucks District Council polices, updated in terms of reflecting the
pension discretions agreed by Joint Staffing Committee in July. One substantive
change to the existing policy which was proposed was to include a minimum
reduction in pay upon retirement of 20% by means of reduction in hours or
grade. This was equivalent to a full
time employee reducing their working week by one day. Under current South Bucks
District Council and Chiltern District Council policies there was no minimum
reduction in pay required. In response
to a query, the HR Manager advised the Committee that a minimum reduction in
pay upon retirement of 20% by means of reduction in hours or grade would enable
the Councils to have the flexibility to avoid smaller reductions in hours which
would not be within the spirit of the policy.Â
The HR Manager advised the Committee that the policy allowed for
management discretion and would always ensure that the needs of the service
take priority. Having
considered the draft policy, the Committee RESOLVED that
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Job Description - Head of Sustainable Development PDF 37 KB Minutes: Note:
Councillor John Read entered the meeting at 6.12pm. The Joint Staffing
Committee received a report seeking approval for the revised job description
for the Head of Sustainable Development post. The Head of
Sustainable Development would be leaving the Council at the end of October
2017. This post would be recruited to
initially on an interim basis and then on a permanent basis. The Committee were
advised that the current job description, attached as Appendix A, which was
agreed in 2012, was out of date and did not reflect the key purpose, objectives
and duties of this role as it stands at the current time and for the future. Therefore, changes were being proposed to
this job description, attached as Appendix B, which includes a change to the
title of the post to Head of Planning and Prosperity. The Committee
welcomed the revised job description, however agreed that a more suitable title
for the post would be Head of Planning and Economic Development
. The Committee were
advised that the Joint Staffing Sub Committee was due to meet on the 18 October
to consider the appointment of the interim Head of Sustainable
Development. Due to member availability,
there was a possibility that the meeting would not be quorate. It was therefore agreed by the Joint Staffing
Committee, that if necessary the quoracy for the
Sub-Committee on the 18 October should be changed from 3 members per council
(plus the Portfolio Holders) to 2 members per council (plus the Portfolio
Holders). Having considered
the revised job description, the Committee RESOLVED that 1)
the title of
the post be changed to Head of Planning and Economic Development;Â 2)
the revised
job description for the Head of Planning and Economic Development, attached as
appendix B, be agreed; and 3)
the quoracy for the sub-committee to appoint the Interim Head
of Sustainable Development be changed to two members of the Joint Staffing
Committee from each Council (plus the Portfolio Holders) if necessary. |
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Exclusion of the Public That under Section 100(A)(4) of the Local Government Act 1972 the
public be excluded from the meeting for the following item of business on the
grounds that it involves the likely disclosure of exempt information as defined
in Part 1 of Schedule 12A to the Act. Minutes: RESOLVED - Â That under section 100 (A) (4) of the Local Government Act 1972 (as
amended) the public be excluded from the meeting for the following item(s) of
business on the grounds that they involved the likely disclosure of exempt
information as defined in Part 1 of Schedule 12A of the Act. |
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Private Health Care for Senior Officers Minutes: Paragraph 1 - Information relating to any individual Paragraph 4 - Information relating to any consultations or negotiations,
or contemplated consultations or negotiations, in connection with any labour relations
matter arising between the authority or a Minister of the Crown and employees
of, or office holders under, the authority To inform the Joint
Staffing Committee of the feedback from the staff consultation and to seek a decision
on how to proceed with regard to Private Health Care for Senior Officers. Having considered
the various options as set out in the report and taking into account the
feedback of the staff consultation and cost implications, Members were of the
opinion that option 3 (to phase the scheme out over time as senior managers
leave the Councils employment or change roles within the Councils) would be the most suitable way to
proceed.  Members noted that whilst this
option would not produce any immediate savings, and that costs may slightly
increase as the age of the officers increase, as officers leave the Council or
change roles within the Council (and thus leave the scheme) costs would reduce
until eventually there would be none. RESOLVED that Option 3 to phase the scheme out over time as senior managers leave
the Councils employment or change roles within the Councils be agreed. |
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Local Land Charges Shared Service Staff Consultation Minutes: Paragraph 1 - Information relating to any individual Paragraph 3 - Information relating to the financial or business affairs
of any particular person (including the authority holding that information) Paragraph 4 - Information relating to any consultations or negotiations,
or contemplated consultations or negotiations, in connection with any labour
relations matter arising between the authority or a Minister of the Crown and
employees of, or office holders under, the authority Members considered a draft consultation document
that would be shared with the Local Land Charges Teams. In summary, the draft
timetable proposed to: ·
Start consultation in the week commencing 16 October 2017 ·
End consultation on 12 November 2017 ·
Conduct the selection process for the post of Lead Project Officer
from 27 November 2017 ·
Implement the Joint Service on 1 January 2018 The Head of Legal and Democratic Services advised that the proposed
draft structure of the Joint Local Land Charges Services team on page 56 of the
agenda should show the Local Land Charges Officer post as a 2.2 FTE. RESOLVED - That the Local Land Charges Shared Service
consultation document and appendices be agreed and issued to staff and that the
structure be implemented subject to taking into account any staff comments and
being within the business case in accordance with the authority delegated to
the Chief Executive in consultation with the Joint Staffing Committee Chairmen
and the Cabinet Portfolio Holders from both Councils. |