Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Mat Bloxham 01494 732143; Email: mbloxham@chiltern.gov.uk
No. | Item |
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To sign the Minutes of the meeting held on 21 June 2017. Minutes: The Minutes of the meeting held on 21 June 2017 were agreed and signed by the Chairman. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The Committee
reviewed the 28 Day Notices for the Cabinet meeting due to be held on 19
September and the Chiltern and South Bucks Joint Committee on 5 October. Regarding the
Cabinet 28 Day Notice it was advised that the Sustainable Development Policy
Advisory Group due to be held on 11 September would instead be held on 14
September to enable a Special meeting of the Chiltern & South Bucks Joint
Committee to take place to consider a report on the proposed
northern extension of Slough within South Bucks District by Slough Borough Council. The Chiltern and
South Bucks Partnership Annual ReportÂ
would be considered at the Joint Committee meeting on 7 November, rather
than 5 October. RESOLVED: That the report
be noted. |
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Performance Report Quarter 1 2017-18 PDF 75 KB Minutes: Members
received a report providing an overview of the performance of Council services
against pre-agreed performance indicators for quarter 1 2017/18. Information regarding the five performance
indicators that had not been met were noted in particular. There was
concern regarding the progress on the delivery of additional affordable housing
units. During the discussion Members noted that it was forecast that the target
would be met within the year.  Members, after
noting that one family with children that had a history of rent arrears had
been in bed and breakfast accommodation for longer than 6 weeks, suggested that
the rent deposit guarantee scheme be considered an option to explore for that
case. There was a discussion
regarding the number of household refuse collections missed per month. Members
were reassured that the Joint Waste Collection Committee was monitoring the
contract performance closely, and after a meeting with the contractor’s senior
managers actions had now been implemented to improve performance. The contractor was also liable
to pay penalty payments where performance fell short of the levels specified in
the joint waste collection contract. The level of
staff turnover was higher than the target however this included internal staff
movements that would not, in future, be included in the statistics. Members were
advised that the Joint Staffing Committee received these statistics in detail
at its meetings. Members requested that further analysis be undertaken on the
reasons why staff left the Council and that information be provided at the next
meeting of the Committee on the main issues. There was particular concern
regarding staff turnover in the Planning section. RESOLVED: 1. That the report
be noted. 2. That further
information regarding staff turnover be provided at the next meeting of the
Committee. Note: Councillor C Ford entered at
meeting at 18.45 pm. |
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Write Offs 2016/17 Quarter 1-4 and 2017/18 Quarter 1 PDF 66 KB Additional documents:
Minutes: The Committee
received a report providing details of the writing off of sundry debts, housing
benefit and council tax support scheme overpayments, Council Tax, Business
Rates and Penalty Charge Notices for the full year 2016/17 and quarter 1
2017/18. In response to
a question it was noted that Council Tax non-payment was pursued rigorously by
the Council using various methods. Although the Council was one of the highest
performing nationally for Council Tax collection there remained some concern
from Members regarding the level of Council Tax debt written off, and some
further analysis was requested to identify potential factors. Information on Council
Tax debt was also available via the Council Tax Support Scheme Annual Report
(attached). In respect of
excess parking notices there was concern that vehicle ownership information
could not be traced for vehicles registered in Scotland. It was suggested that
this be investigated further to see if this information could be obtained in
future, and the Department for Transport be contacted to raise this as a
concern. RESOLVED: 1.
That the report be noted 2.
That further information regarding the level of Council Tax
debt written off be provided to the Committee. 3.
That clarification be provided regarding why vehicle
ownership information for vehicles registered in Scotland could not be obtained
for the purpose of pursuing payments for penalty charge notices. |
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Joint Working Savings PDF 58 KB Minutes: Further to a
request made at a previous meeting, the Committee received a report providing
information on the financial savings arising from shared services work with
South Bucks District Council. The savings shown only related to shared
services, and did not include additional transformation work that had also been
carried out. Members
welcomed the report and were pleased to note the level of savings that had been
made from the shared service programme. Further clarification
was provided in relation to the net saving of £660,000 arising from changes to
senior management staffing. It was also noted that the number of staff
redundancies arising from shared services was very low. Â It was also
confirmed that no financial savings had been made from the implementation of a
shared Human Resources team due to team’s size and their direct involvement in
the delivery of shared services across both Councils, and the work related to
developing the culture of the new joint shared service organisation. RESOLVED: That the report
be noted. |