Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Mat Bloxham 01494 732143; Email: mbloxham@chiltern.gov.uk
No. | Item |
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To sign
the Minutes of the meeting held on 12 September 2017. Minutes: The
Minutes of the meeting held on 12 September 2017 were agreed and signed by the
Chairman. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: It was noted
at the previous meeting that the level of staff turnover was higher than the
target and a further report had been requested.
Appendix 1 showed the Performance Indicator figures previously reported
and Appendix 2 gave a breakdown by service area for Chiltern and South Bucks
for the period up to and including October 2017. The key points
were as follows: 1.
Chiltern
District figures were skewed due to the TUPE of 10 staff (mainly cleaners) to Derwent FM in April 2017. 2.
Staff
movement between Councils had been recorded.
These inter-authority movements were no longer included in these
statistics. 3.
Planning
had a higher turnover than other areas but it was one of the larger service
areas and was currently concluding its shared service implementation. 4.
No
underlying trends had been identified. With regard to the Planning Service, it
was noted that the market for Planners was very competitive, with private
companies offering higher salaries. The
HR team was investigating more training options, including apprenticeship
schemes, one year placements, developing links with Oxford Brookes University
and succession planning. Members wanted to be satisfied that
monitoring of staff turnover in this detail would continue to identify any
issues or trends. They were advised that
these matters would be on the agenda of every meeting of the Joint Staffing
Committee, whose next meeting is on 18th January 2018. Note
1: Councillor A Garth and Councillor M Stannard
entered the meeting at 6.37 pm.
Councillor H Wallace entered the meeting at 6.40 pm and Councillor M
Harrold entered the meeting at 6.45 pm. |
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Minutes: There was a request for the Resources Overview Committee to receive the Treasury Management report at a future meeting. RESOLVED: That the 28 day Notice for
Cabinet and Chiltern and South Bucks Joint Committee be noted. |
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Budget Report 2018/19 PDF 62 KB Minutes: The draft
Revenue Budget 2018/19 was presented to the Committee for consideration. The context of the budget was the continuing
reduction in central government funding. All services were now provided by
joint teams with South Bucks District Council. This was reflected in the Chiltern budgets by recharges to or
from South Bucks in respect of the costs
of the various teams. On 24 July 2017 it
was agreed by the Joint Committee that from 2018/19 the standard cost split
should be amended to CDC 58%/SBDC 42% and this would be used for all services
except Revenues & Benefits and Waste (which had separate
arrangements). These percentages were in
line with the population split which was the basis of the cost share set out in
the Inter Authority Agreement, and would be easier to administrate and would
result in a negligible financial change overall. The overall
position for the draft Revenue Budget 2018/19 was for an increase in the Net
Cost of Services of 2.3%. Inflation estimates
were shown in section 4 with salaries at 1% (the Joint Staffing Committee would
consider locally determined pay increase in January 2018) and contracts
inflation of 3.3%. Any surplus would be
added to the reserves (section 7) and it was noted that the Support Services
PAG would be discussing the level of and use of reserves. The final decisions would be made by Cabinet
in February 2018 after the final funding settlement from Government was
announced (expected by the end of 2017). The Council was
undertaking a number of large investment projects funded by borrowing and the
Committee discussed the proposed borrowing for the Car Park and it was asked
whether the interest element should be capitalised. It was advised that this was not something
done at CDC previously. It was discussed
that this was an accounting procedure that would be done in the private sector
and something for Cabinet to consider. With regard to
employee expenditure (listed on page 32), there was a request to consider
whether it would be possible for the FTE details to be inserted alongside the
budget figures in future, so that a direct comparison could be made. It was agreed that this may be possible with
an additional table. It was acknowledged
that the changes to cost shares that have taken place in the budgets this year make
direct comparisons difficult but that this would become easier once the changes
are complete. Appendix 3 A request was
made for the major changes to be itemised for each service, with explanatory
notes for the salient points. Appendix 4 It was asked
whether the Customer Services team dealt with Waste queries and if so why there
was no recharge relating to Waste. It
was advised that WDC did pay a contribution to a range of overheads and this
recharge was shown within the waste cost centre. With regard to the training agreement for Revenues with Dacorum, it was advised that the formal arrangement had come to an end at Dacorum’s ... view the full minutes text for item 20. |