Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Leslie Ashton 01895 837227; Email: lashton@chiltern.gov.uk
No. | Item |
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To sign
the Minutes of the meeting held on 5 December 2017. Minutes: The
Minutes of the meeting held on 5 December 2017 were agreed and signed by the
Chairman. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The Committee
was advised that the ‘King George V House Car Parking’ item had been removed
from the Cabinet 28 day notice due to the planning application having been
deferred at the Planning Committee held on 11 January 2018. RESOLVED That the 28 day notice for Cabinet and the Chiltern and South
Bucks Joint Committee be noted. |
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Service Plan Summaries 2018/19 PDF 48 KB Members are asked to note the attached Cabinet report. Service Plans can be seen in their entirety in the separate supplement. Minutes: The Committee
received the report and appendices which could be seen on pages 23-140 of the
reports pack. The report provided the service plan summaries for each service
area within the Councils and the Performance and Policy Officer provided a
verbal update to the Committee highlighting the key issues for each service
area. Whilst
acknowledged by the Committee that detail was required for internal management
purposes and also for the publication of
the summaries on the Council’s internet site, the Committee believed that the
Service Plan Summaries contained excessive information for what was required to
be presented to Members. The Committee
requested that in the future these be presented in a much more concise manner
that highlighted the key actions proposed for the coming year and any
significant service changes from the previous year. They should also be written using clearer
language which could be understood by all. RESOLVED That the report be noted. Note
1: Cllr A Garth entered the meeting at 6.40 p.m. |
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Performance report Q2 2017/18 PDF 68 KB Members are asked to note the attached Cabinet report. Minutes: The Committee
received the report and appendices which could be seen on pages 141 - 156 of
the reports pack. The report outlined the annual performance of Council
services against pre-agreed performance indicators and service objectives for
quarter 2 of 2017-18 and the Performance and Policy Officer provided a verbal
update to the Committee. Key points raised by the officer included the details
of the five off target performance indicators as seen on page 142 of the
reports pack. During
discussion, the below points were raised:
RESOLVED That the performance reports be noted. |
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Budget and Council Tax report PDF 88 KB Members are asked to note and comment on the attached Cabinet report. Minutes: The Committee
received the report and appendices which could be seen on pages 157 - 204 of
the reports pack. The Cabinet report provided information affecting the
Council’s revenue budget for 2018/19 in order for the Cabinet to make
recommendations to Council on 28th February regarding the Council’s
budget and council tax for 2018/19. During
discussion, key points raised included:
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Annual Treasury Management Strategy 2018/19 PDF 64 KB Minutes: The Committee
received the report and appendices which could be seen on pages 205-234 of the
report pack. The report advised the Portfolio Holder on the Treasury Management
Strategy and related policies that should be adopted by the Council for
2018/19. During
discussion, the Committee questioned the investments held with Close Brothers.
These were explained as short term and whilst not always in the market, Close
Brothers tended to be good payers and were A rated by
the ratings agency used by the Council (S&P). RESOLVED That the Committee advise the Portfolio Holder on the Treasury
Management Strategy to recommend to Cabinet and Council, including approving
the report appendices to the Annual Investment Strategy. |
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Capital Programme and Repairs & Renewals Programme 2018/19 - 2021/22 PDF 73 KB Members are asked to note and comment on the attached Cabinet report. Minutes: The Committee
received the Cabinet report and appendices which could be seen on pages 235-252
of the reports pack. The report presented the Capital Strategy; the proposed
Capital Programme for 2018/19-2022/23; and the proposed Repairs and Renewals
Programme for 2018/19-2022/23. The Committee
was advised that the decision on Chiltern Pools would have a major impact on
the programme which was detailed on page 247 of the reports pack. The Committee
stressed the importance of ensuring adequate time was given when presenting the
business case for Chiltern Pools and made clear that this would be one of the
highest, if not the highest risk the Council had ever taken. The Committee were
advised that initial estimated costs of the project had been provided by expert
quantity surveyors who had looked at a number of similar designs. The Committee
also expressed concern that detailed sensitivity analysis must take in to
account the various income streams which may not be consistent over a 40 year
period as the building ages and comes to the end of its useful life. Leisure facilities require a good maintenance
programme to attract and retain users. RESOLVED That the Committee was in agreement with the recommendations
outlined in the report being put forward to Cabinet on 6 February 2018. |