Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Mat Bloxham 01494 732143; Email: mbloxham@chiltern.gov.uk
No. | Item |
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To sign
the Minutes of the meeting held on 23 January 2018. Minutes: The
Minutes of the meeting held on 23 January 2018 were agreed and signed by the
Chairman. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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28 Day Notice Minutes: The Committee
were advised that the “Mill Meadow Bridgeâ€, “Amersham Multi-Storey Car Parkâ€
and “King George V House parking†items had been removed from the Cabinet 28
Day notice and would be deferred to a future Cabinet meeting. It was noted that
the “Ten year plan for King George V House†item had been considered by the
Corporate Asset Management Group. RESOLVED That the 28 Day Notice for
Cabinet be noted. Note: Councillor M Harrold entered the
meeting at 6.34pm. |
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Performance Indicator Review 2018-19 PDF 70 KB Minutes: The Committee
received a report which provided an update on the outcomes of the Performance
Indicator Review and set out the proposed changes to reporting. No major
changes had been made since 2017/18 except that indicators would be reported
jointly where possible to reflect joint services. Where this was not possible
attempts had been made to align indicators to ensure data sets are similar
across the two Councils. In relation to
the target for Council Tax collection, Members were advised that the current
figure of 82.8% represented the total amount collected to Quarter 3, and that
by the end of Quarter 4 it was expected that the target of 99% would be met. The Committee
felt that performance targets for customer satisfaction at leisure centres
should be increased, and that any actions taken should be in response to
surveys received. It was suggested that for licensing surveys it would be
helpful to express the satisfaction rating as a percentage of returned surveys.
An additional performance indicator could be added to target increasing the
number of licensing surveys returned. Members
requested that data be made available showing the number of planning
applications which are amended on a monthly basis. RESOLVED That the Committee was in
agreement with the recommendation outlined in the report being put forward to
Cabinet on 1 May 2018. Note: Councillor V Martin entered the
meeting at 6.36pm. |
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Performance Report Quarter 3 2017-18 PDF 68 KB Minutes: The Committee
received a report which outlined the performance of Council services against
pre-agreed performance indicators and service objectives for quarter 3 of
2017-18. The Performance and Policy Officer provided a verbal update to the
Committee which included updates to targets which had now been met in Healthy
Communities and Environment. Availability of ICT systems to staff was below
target due primarily to problems with servers supporting the vWorkspace desktop environment which had now been resolved
by Business Support. During the
discussion, key points raised included: ·
Performance
figures were not benchmarked against other local authorities for comparison but
it was advised that it may be possible for some key performance indicators to
be compared on an annual basis against other District Councils. Concerns were
raised that other authorities may measure against targets differently which
could lead to unfair comparisons, so it may not be realistic to benchmark all
indicators. ·
It
was noted that, whilst the number of voluntary leavers was relatively high,
this was decreasing and there were underlying causes which had led to a higher
than expected figure, including that a number of staff had been transferred to
Derwent under TUPE at the beginning of the year. Members also felt that the
competitive planning market and uncertainty over Modernising Local Government
in Bucks may have contributed to higher figures. ·
The
Committee were advised that schemes were in development to increase the
provision of affordable housing within the District, and that the Council was
looking to work with external partners to maximise opportunities for affordable
housing delivery where possible. ·
The
Committee commented that officers should explore ways to ensure Members
received Performance Reports in a more timely manner. RESOLVed: That the report be noted. |
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Affordable Housing Contributions Update PDF 74 KB Minutes: The Committee considered a
report which provided an update to Members on the receipt and expenditure of
section 106 affordable housing contributions. The report included a breakdown
of funds collected, expenditure committed to existing
schemes and proposed funding allocations. During the
discussion, key points raised included: ·
Members
were advised that changes to the National Planning Policy Framework had reduced
the amount of affordable housing contributions received by the Council.
However, it was noted that the default position of the Council was to require
affordable housing to be delivered on site as part of larger developments where
possible. ·
A
concern was raised that viability issues were frequently being used by
developers as a reason not to develop affordable housing on site. The Committee
were advised that the criteria for requiring affordable housing development was
set by central government and reviewed on a case-by-case basis. However, it was
noted that developers were increasingly being challenged by surveyors on land
valuations. ·
In
relation to rent levels on social housing, Members were informed that rents on
newer developments were generally higher than those charged on older
properties, which may make it more difficult to attract tenants. It was noted
that development costs made it a challenge to set rents at reasonable levels,
however the Council was committed to achieving the best outcome for affordable
housing provision. RESOLVED: That the Committee was in
agreement with the recommendation outlined in the report being put forward to
Cabinet on 1 May 2018. |