Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Mat Bloxham 01494 732143; Email: mbloxham@chiltern.gov.uk
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To approve
the minutes of the Services Overview Committee held on 9 October 2018. Minutes: The
minutes of the Services Overview Committee held on 9 October 2018 were approved
and signed by the Chairman as a correct record.Â
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The Committee considered the 28 Day Notice for Cabinet and decided that there were no additional items to be added at this time. RESOLVED That the 28 Day
Notice for Cabinet be noted. |
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Performance Report Quarter 2 2018/19 Minutes: The Committee
received a report outlining the performance of Council services against
pre-agreed performance indicators (PIs) and service objectives for Quarter 2
2018-19. It was noted that the vast majority of these were currently on target,
and those that were off target were due mainly to staffing shortages which had
been addressed. The PI for the number of missed
assisted bin collections was being reviewed in order to produce a more
realistic PI. It was not possible to
align the methodology with that used for South Bucks as the CDC target was
aligned to the production of KOTs and any changes would require a variation to
the existing waste contract. Members were assured that the new joint waste
contract currently being procured would harmonise the reporting of missed
containers, and would contain penalties if collections at the same property
were missed more than once in a three month period. A concern was raised that where targets
had been missed across the service areas this had been due primarily to staff
shortages, which could increase with the decision to create a new single
district unitary council for Buckinghamshire. The Committee were advised that
senior management were aware of this risk, however the current turnover of
staff was not any higher than would be expected. RESOLVED That the Performance Report for Quarter 2 2018-19 be noted. |
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Chiltern Lifestyle Centre Scrutiny Sub-committee Minutes: Members
received a report which requested agreement to establish a joint sub-committee
of the Resources Overview and Services Overview Committees called the Chiltern Lifestyle Centre Scrutiny
Sub-committee. It was advised that the Sub-committee would undertake the
scrutiny role of both Overview Committees in relation to the Chiltern Lifestyle
Centre and would report directly to Cabinet. Although the Sub-committee would
comprise of the Members listed in the report, meetings would be open to all
Members to attend and participate. The Committee felt that the
Sub-committee would allow Members to gain a full understanding of the
complexity of the project and therefore scrutinise it more effectively. This
would also provide an extra level of transparency for residents. RESOLVED 1.
That the report be noted. 2.
That the Terms of Reference
of the Chiltern Lifestyle Centre Scrutiny Sub-committee attached at Appendix 1
of the report be agreed. 3.
That 5 Members from the
Resources Overview Committee, 5 Members from the Services Overview Committee
and 1 Non-Committee Member be appointed to the Chiltern Lifestyle Centre Sub-committee,
comprising of: Resources Overview Committee: Cllr N Rose, Cllr C Ford, Cllr J
Gladwin, Cllr V Martin and Cllr D Phillips Services Overview Committee: Cllr J Burton, Cllr N Varley, Cllr L
Smith, Cllr P Jones and Cllr M Harker Non-Committee Member: Cllr G Harris 4.
That authority be delegated to the Chiltern Lifestyle Centre Scrutiny
Sub-committee to undertake the scrutiny role of both Overview Committees in
respect of the Chiltern Lifestyle Centre and that views and recommendations be
reported to Cabinet. Note: Councillor J
Gladwin entered the meeting at 19.15 p.m. |
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Recycling End Destinations PDF 117 KB Minutes: A report was
presented which provided information to Members regarding the end destinations
of materials collected for recycling by the Council. The report set out the
impact of regulations introduced by China to improve the quality of materials
it imports for recycling, and showed the percentage of material exported to EU
and non-EU countries. Table 3 of the report showed an analysis of the material
collected from blue bins as well as the end destination for each material. The Chairman reported on a recent visit
undertaken by Members to a Viridor recycling centre,
where they had viewed the sorting process first-hand. Officers advised that
Members would also be welcome to visit the Council’s London Road waste depot. RESOLVED: That the report be noted. |
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Review of Remaining Recycling Centres PDF 87 KB Minutes: The Committee
considered a report on the future provision of recycling centres (bring sites)
in the District. Members were advised that the remaining centres in Chiltern,
South Bucks and Wycombe were being reviewed ahead of the commencement of a new
joint waste collection contract in spring 2020. The report recommended that the eight
remaining centres in Chiltern District be removed; the reasons for this
included: ·
Residents
were able to access all the recycling streams offered at recycling centres
through the kerbside collection service. ·
The
benefits of the centres were now not proportionate to the costs of collection. ·
Removal
of the centres would free up resources for other waste services such as
improving bulk bin collections at flatted developments. ·
Removal
of the centres across all three Districts would simplify the procurement
process for the new Joint Waste Collection contract. ·
The
quality of material collected from recycling centres was generally poorer than
material collected at the kerbside. Officers further advised that work was
ongoing to overcome outstanding issues, for example properties which front
directly onto high streets were unable to present extra recycling at the
kerbside. Officers would assist affected residents by working with the
contractor to provide solutions and support. Whilst the Committee accepted the
rationale behind the recommendation to close the remaining recycling centres, Members
expressed several concerns summarised below: ·
The
timescale for the implementation of the closures was too short. A replacement
service would need to be in place and any outstanding issues resolved prior to
any of the centres being removed. This would need to be communicated to
residents in advance. ·
Residents
living on high streets would have no suitable alternative recycling service. ·
The
centres were well used and valued by local residents. Evidence was needed on
the usage of each individual recycling centre before a decision could be taken
on whether to remove them. This could be used to explain the decision to
residents. ·
The
closures would increase the burden on kerbside collections. ·
Fly
tipping was a problem across Bucks; removing the recycling centres would
exacerbate this and any savings made may be offset by increased clear-up costs. ·
There
was a lack of monitoring/enforcement at recycling centres to improve the
quality of material collected and to deter fly tipping. Following the discussion, Members were
in agreement that they did not support the recommendation to remove the
remaining recycling centres and requested that a further report be brought to
the Committee with evidence on the usage of each individual centre. RESOLVED 1.
That Cabinet note that the
recommendation to close the eight remaining recycling centres was not endorsed
by the Services Overview Committee; and 2.
That a further report be
brought to the Services Overview Committee at a future meeting with evidence on
the usage of each individual site. Note:
Councillor I Darby entered the meeting at 19.50 p.m. |
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Chiltern Lifestyle Centre Update Minutes: The Committee
received a report which updated Members on the progress of the Chiltern Pools
redevelopment project. The report set out the position on the potential for an
enabling development on the site, including the opportunities, constraints and
local planning considerations. Members were also updated with the results of
the consultation exercise, where 1963 replies were received of which 86.6% of
respondents were in support of the proposal whilst 4.9% were against. RESOLVED That the Cabinet note that the Services Overview
Committee endorsed the recommendations in the report. Note: Councillor J
Gladwin left the meeting at 20.01 p.m. |
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Exclusion of the Public (if required) To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes:
Paragraph
5 - Information in respect of which a claim to legal professional privilege
could be maintained in legal proceedings |
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Unauthorised Encampments Minutes: A report was
received which updated Members on the position regarding Unauthorised
Encampments and set out potential options which could be taken forward. The
Committee discussed the report and agreed that the options presented in the
report should not be pursued. RESOLVED That the Cabinet note that
the Services Overview Committee felt that options set out in the report should
not be taken forward. Â |