Meeting documents

To confirm the minutes of the meetings held on:

The minutes of the meetings of the Cabinet held on 9 February and 22 March 2016 were confirmed and signed by the Leader.

To note the 28 Day Notice of decisions to be taken by:SBDC Cabinet.

The Cabinet received a copy of the 28 day Notice prepared in accordance with Regulation 9 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 setting out the key (and non-key) decisions the Cabinet was intending to make at public and private meetings.

RESOLVED that the 28 day Notice be noted.                

The Cabinet was invited to comment on a refresh of the Joint Business Plan 2016-2020 which is reviewed annually to reflect the changing needs of the locality and the communities that live and work within Chiltern and South Bucks and the service planning process.

Following a proposal from the Health Communities Portfolio Holder the wording under "We will work towards safer and healthier local Communities" paragraph 4, bullet point 3 was amended as follows:"

‘Work with the local MP, voluntary and community groups through the Cohesion and inequalities Forum to help inform the South Bucks Community and Wellbeing Plan’.

After noting and endorsing the proposed changes the Cabinet

The Cabinet considered a report providing an update on the outcomes of the Performance for 2016/2017 and seeking approval to make changes to the reporting arrangements as set out in the following appendices:

Appendix A PI Review - Priority PIs 2016-17 - SBDC - provides proposals for reporting priority indicators during 2016/17 with future targets.

Appendix B PI Review – Corporate Indicators 2016-17 - SBDC- provides proposals for reporting Corporate PIs during 2016/17 with future targets.

After noting that the proposed changes would result in 12 priority PI’s and 29 additional PI’s (a total of 41 a reduction of 3 from those currently reported) the Cabinet

RESOLVED that the changes to the reporting arrangements for Performance Indicators be agreed.

To note the minutes of the meeting of the PAG held on 1 March 2016

The Cabinet received the Part I minutes of the Environment Policy Advisory Group held on 1 March 2016

To note the minutes of the meeting of the PAG held on 25 February 2016.

The Cabinet received the Part 1 minutes of the Health and Housing Policy Advisory Group held on 25 February 2016

The Cabinet received the Part 1 minutes of the Resources Advisory Group held on 3 March 2016 and the following were the subject of a recommendation from the Portfolio Holder:

1.    Station Road Car-Park, Gerrard Cross (Minute 33)

Whilst the PAG had not been convinced by the business case they had accepted that there was a need to increase the capacity at the car park. The Portfolio Holder explained that since the meeting it had been established that it was not necessary to progress with the submission of a planning application at this stage and therefore recommendation 1 in minute 33 was not required. However, recommendation 2 was required to enable the project to progress expeditiously.

After considering the advice of the Portfolio Holder the Cabinet:

2.    Beaconsfield Car Parking

The Cabinet considered the report upon which the PAG had commented and provided advice to the Portfolio Holder to progress the options for the Beaconsfield Car Park.

The Leader, whilst understanding the wish to progress, stated that the development should be seen in the context of wider Government policies and the need to optimise revenue income from the Council’s assets. With this in mind the Leader proposed that a strategic review be undertaken of the Council’s property and land assets to identify those that could be developed, possibly in partnership, in order to generate income for the Council whist providing benefits for businesses and residents. Accordingly, he proposed that further consideration of the options for Beaconsfield Car Park be deferred pending this strategic review and that the £80k requested in the recommendation from the Portfolio Holder be used to fund this review

Cabinet unanimously supported this proposals and following a discussion on how the strategic asset review could be progressed as a matter of urgency it was

RESOLVED that

1               A strategic review be undertaken of the Council’s assets to identify those with the potential for further development to generate income for the Council and provide benefits for businesses and residents and £80k be agreed to fund this strategic review.

2               The Director of Resources, in consultation with the Resources Portfolio Holder, be authorised to agree a specification for the strategic review and undertake the procurement process.

And further

RESOLVED that the minutes of the meeting of the PAG held on 3 March 2016 be noted.

To consider the recommendation in the following report:

The Cabinet received the Part II minutes of the Sustainable Development Policy Advisory Group held on 10 March 2016.

To consider and agree any recommendations arising from the minutes of the meeting of the Chiltern and South Bucks Joint Committee held 29 February 2016.

The Cabinet received for information the minutes of the meeting of the Chiltern and South Bucks Joint Committee held on 29 February 2016.

To consider report of the Acting Chief Executive.

The Cabinet considered a report outlining the performance of Council services against Performance Indicators and service objectives during September to December 2015 as set out in appendices A and B.

The Cabinet noted that all four of the off target PIs related to housing.

"that under Section 100A(4) of the Local Government Act 1974 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act "

The paragraph number is given under each heading,

To consider the recommendations of the Portfolio Holder in the report on Beaconsfield Car Park referred to in item 8(b) above.

(Paragraphs 1 and 3)

The report on Beaconsfield Car Park was considered as part of the discussion  in minute 69 above

To consider the recommendation in the attached report on HS2 referred to in item 9(a) above.

The Cabinet considered a report providing an update on HS2 and in particular on

·         Progress made with regard to the Cone Valley Regional Park Panel

·         Assurances received from HS 2 on the Colne Valley and the HEX Langley Depot

·         Negotiations to secure a Service Level Agreement to cover future resources

·         The latest budgetary position

·         The decision of BCC to petition the House of Lords on HGV Issues

·         Becoming a Qualifying Authority" for the determination of planning matters.

Following consideration of the report it was

The Cabinet received the following reports that were considered at the meeting of the South Buckinghamshire Members Advisory Panel held on 22 February 2015, the minutes of which were also received.

A Development of the Academy Site

Having considered the report and noted the recommendations of the Advisory Panel as set out in minute 18 it was

B. Farnham Park Playing Fields

Having considered the report and the recommendations of the Advisory Panel as set out in minute 19 it was