Meeting documents
- Attendance details
- Agenda frontsheet PDF 200 KB
- Agenda reports pack
- Chiltern and South Bucks Playing Pitch and Open Spaces Strategies PDF 16 MB
- Policy Advisory Group Minutes PDF 453 KB
- Supplementary Agenda 3: Prelimary Draft Charging Schedule Consultation Document PDF 618 KB
- Printed decisions PDF 81 KB
- Printed minutes PDF 93 KB
Venue: Room 6, Capswood, Oxford Road, Denham
Contact: Mat Bloxham / Elly Cook
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To approve the minutes of the Cabinet held on 27 June 2018 Minutes: The minutes of the meeting of Cabinet held on 27 June 2018 were approved and signed by the Leader as a correct record. |
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Declarations of Interest Minutes: Cllrs Gibbs and Hogan declared a personal and prejudicial interest in item 170 as Directors of the Charitable Organisation and left the room whilst this item was discussed. |
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28 Day Notice of Executive Decisions Minutes: The Cabinet received a copy of the 28 day Notice and Forward Plan prepared in accordance with Regulation 9 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 setting out the key (and non-key) decisions the Cabinet was intending to make at public and private meetings.
RESOLVED that the 28 Day Notice be noted. |
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Performance Report Quarter 1 2018-19 PDF 65 KB Decision: Cabinet received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for Quarter 1 of 2018-19.
Minutes: Cabinet received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for Quarter 1 of 2018-19.
Members noted from the report that of the total 32 Performance Indicators (PIs), which had been reported this quarter, 29 were on target, 1 was slightly off target and 2 off target. The off target PIs related to the number of food business inspections which was because officers had had to undertake significant enforcement involving court action for poor hygiene standards at a number of premises. The number of calls to ICT helpdesk being resolved in the agreed timescales was slightly below target due to resources being pulled from the team to cope with the Vworkspace rollout. Members were pleased with the performance from Quarter 1 of the year.
The Cabinet wanted to pass on their congratulations to the Head of Service and her Customer Services Team who had won an award accredited by the Institute of Revenues, Ratings and Valuation as the best District Council Revenues & Benefits Team in the Country.
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Delegation Arrangements in Planning Enforcement PDF 37 KB Decision: Cabinet received a report which recommended changes to the delegation arrangements on Planning Enforcement matters to take account of the recent approval of the Local Enforcement Plan.
Minutes: Cabinet received a report which recommended changes to the delegation arrangements on Planning Enforcement matters to take account of the recent approval of the Local Enforcement Plan. The revised delegations would provide a mechanism for effective delivery of the Local Enforcement Plan in allowing officers to act in a timely manner on all enforcement matters and not just in cases of urgency.
The Portfolio Holder for Planning and Economic Development reported that the recommendations had been supported at the Planning Committee on 10 October 2018 and the CDC Planning Committee on 4 October 2018.
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The Environmental Assessment of Plans and Programmes Regulations 2004 - delegated powers PDF 66 KB Decision: Cabinet received a report which sought delegated authority to determine the need for environmental assessment of plans, specifically neighbourhood plans.
Minutes: Cabinet received a report which sought delegated authority to determine the need for environmental assessment of plans, specifically neighbourhood plans.
The Portfolio Holder for Planning and Economic Development highlighted the amendment in the recommendation to refer to Regulation 9. This recommendation had also been agreed at Chiltern District Council’s Cabinet.
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Community Infrastructure Levy (CIL) PDF 79 KB Decision: Cabinet received a report which sought the agreement of Cabinet to consult on the Community Infrastructure Levy Preliminary Draft Charging Schedule with the aim to consult later this year.
Minutes: Cabinet received a report which sought the agreement of Cabinet to consult on the Community Infrastructure Levy (CIL) Preliminary Draft Charging Schedule with the aim to consult later this year. Implementing CIL would enable the Council to receive funding from development to fund and/ or improve infrastructure and support growth within the District.
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Heathrow Airport Update PDF 69 KB Decision: Cabinet received the report which provided an update on the expansion proposals of Heathrow Airport Ltd (HAL) which set out the Council’s support for expansion and the mitigations and opportunities the Council was seeking from HAL.
Minutes: Cabinet received the report which provided an update on the expansion proposals of Heathrow Airport Ltd (HAL) which set out the Council’s support for expansion and the mitigations and opportunities the Council was seeking from HAL. Cabinet welcomed the report.
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Joint Housing Strategy PDF 53 KB Decision: Cabinet received a report which sought authority to publish and implement the finalised version of the Chiltern District Council and South Bucks District Council Joint Housing Strategy (Affordable Housing and Homelessness) 2018-2021.
Minutes: Cabinet received a report which sought authority to publish and implement the finalised version of the Chiltern District Council and South Bucks District Council Joint Housing Strategy (Affordable Housing and Homelessness) 2018-2021.
The Director of Resources reported that both Strategies needed to be reviewed and updated in view of the current housing situation across the two Districts and new statutory requirements that have come into force. The draft Strategy had been reviewed by the Overview and Scrutiny Committee. The Strategies provided an overview of the work and duties of both Authorities in responding to affordable housing need and meeting statutory homelessness duties.
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Chiltern and South Bucks Playing Pitch Strategy PDF 78 KB The Appendix is included in the Supplement Pack Decision: Cabinet received a report on the proposed Chiltern and South Bucks Playing Pitch Strategy which would help to improve the quality and access to sports local playing pitches and directly contribute to improving the health and wellbeing of residents.
Minutes: Cabinet received a report on the proposed Chiltern and South Bucks Playing Pitch Strategy which would help to improve the quality and access to sports local playing pitches and directly contribute to improving the health and wellbeing of residents.
The Director of Resources reported that the Strategy helped inform the newly emerging Local Plan by providing a comprehensive evidence base as well as identifying current and future shortfalls in provision. Members had requested that it be subject to an additional round of public consultation with the District’s Town and Parish Councils, sports clubs and the appropriate sports governing bodies. The Overview and Scrutiny Committee had been fully supportive of the Strategy.
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Chiltern and South Bucks Open Space Strategy PDF 83 KB The Appendix is included in the Supplement Pack Decision: Cabinet received a report on the draft Chiltern and South Bucks Open Space Strategy which detailed the Strategy’s key findings and recommendations in relation to the quality and supply of open spaces/parks across the District.
Minutes: Cabinet received a report on the draft Chiltern and South Bucks Open Space Strategy which detailed the Strategy’s key findings and recommendations in relation to the quality and supply of open spaces/parks across the District. This Strategy had also been subject to an additional round of public consultation with the District’s Town and Parish Councils and other key stakeholders and would be a key document in helping inform the new Local Plan. The Strategy had been fully supported by the Overview and Scrutiny Committee.
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Gambling Act 2005 - Statement of Principles Review PDF 44 KB Decision: Cabinet received a report on the final revised draft Gambling Act 2005 Statement of Principles. The function of the Statement was to reflect locally specific gambling concerns and to reflect the Council’s wider strategic objectives. It aimed to make clear the Council’s expectations of gambling operators who have premises in the local area and allowed operators to respond to locally specific requirements and adjust their own policies and procedures as required.
Minutes: Cabinet received a report on the final revised draft Gambling Act 2005 Statement of Principles. The function of the Statement was to reflect locally specific gambling concerns and to reflect the Council’s wider strategic objectives. It aimed to make clear the Council’s expectations of gambling operators who have premises in the local area and allowed operators to respond to locally specific requirements and adjust their own policies and procedures as required. The document was reviewed every three years. Three responses had been received and had been reviewed by the Licensing Committee on 26 September 2018 following which the Statement was now being recommended to Council for adoption.
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Gerrards Cross Car Park PDF 76 KB Decision: Cabinet received a report which sought approval for the final business case for provision of additional parking in Station Road Gerrards Cross. Planning consent had been granted for expanding the Station Road Car Park to provide a total of 442 parking spaces and to enable this project to proceed the Council would need to invest a further estimated £13.051m. The proposal was for this to be financed by way of a loan from the Public Works Loan Board. The expanded car park was expected to increase annual income by £431,000.
Minutes: Cabinet received a report which sought approval for the final business case for provision of additional parking in Station Road Gerrards Cross. Planning consent had been granted for expanding the Station Road Car Park to provide a total of 442 parking spaces and to enable this project to proceed the Council would need to invest a further estimated £13.051m. The proposal was for this to be financed by way of a loan from the Public Works Loan Board. The expanded car park was expected to increase annual income by £431,000.
It was reported that the original design had been modified to ‘soften’ the exterior appearance of the building and to set the building back by two metres with some planting at the front to enhance its appearance.
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Redevelopment of Gerrards Cross Police Station PDF 87 KB Decision: Cabinet received the report which sought approval for the final business case for the design and construction of the scheme. Planning consent had been granted for the redevelopment of the Gerrards Cross Police Station site for 34 apartments which would provide 20 private rent apartments and 14 affordable rent apartments – to meet the 40% affordable housing requirement. The proposal for the project cost was to be financed by way of a loan from the Public Works Loan Board. The business case indicated that the rental return on this development would be sufficient to repay the capital expenditure over the lifetime of the asset.
Minutes: Cabinet received a report which sought approval to the final business case for the design and construction of the scheme. Planning consent had been granted for the redevelopment of the Gerrards Cross Police Station site for 34 apartments which would provide 20 private rent apartments and 14 affordable rent apartments – to meet the 40% affordable housing requirement. The project cost was to be financed by way of a loan from the Public Works Loan Board. The business case indicated that the rental return on this development would be sufficient to repay the capital expenditure over the lifetime of the asset.
Cabinet noted that the project would be completed in May 2020 and welcomed the consent for 14 affordable rent apartments to meet the 40% affordable housing requirement.
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Policy Advisory Group Minutes (available in supplement pack) Minutes: The Policy Advisory Group Minutes were noted as follows:-
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Exclusion of Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.
Minutes: RESOLVED that under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.
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HS2 Update Report Reasons for restriction: Paragraph(s) 3 Decision: Cabinet received a report which provided Members with an update on the work for the HS2 project and asked for approval to adjust the current Scheme of Delegation in relation to Schedule 17 of the HS2 Act.
Minutes: Cabinet received a report which provided Members with an update on the work for the HS2 project and asked for approval to adjust the current Scheme of Delegation in relation to Schedule 17 of the HS2 Act. Members were informed that these proposals would speed up responses times and improve efficiency in relation to local projects, the costs of which would be reimbursed by HS2 in full.
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Application for Discretionary Rate Relief (1) Reasons for restriction: Paragraph(s) 3
Decision: Cabinet considered an application for Discretionary Rate Relief as set out in the report.
Minutes: Cabinet considered an application for Discretionary Rate Relief as set out in the report. Members decided that Discretionary Rate Relief should not be awarded as this organisation already received 80% Mandatory Rate Relief and it was not considered appropriate for the Council to exercise its discretion in granting the application for the 20% Discretionary Rate Relief.
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Application for Discretionary Rate Relief (2) Reasons for restriction: Paragraph(s) 3 Decision: Cabinet considered an application for Discretionary Rate Relief.
Minutes: Cabinet considered an application for Discretionary Rate Relief as set out in the report. Members considered that whilst the organisation only met part of the relevant criteria listed for non-profit organisations agreement should be given for an award of 25% because this applicant’s activities met some of the Council’s objectives in the Joint Business Plan.
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Bad Debt Write Off Request Reasons for restriction: Paragraph(s) 2
Decision: Cabinet was requested to write off the debt detailed in the report.
Minutes: Cabinet was requested to write off the debt detailed in the report.
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