Meeting documents
Venue: Room 6, Capswood, Oxford Road, Denham. View directions
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
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To approve the minutes of the Cabinet held on 9 January 2019 and 12 December 2018.
Additional documents:
Minutes: The minutes of the meeting of Cabinet held on 12 December, 9 January and 25 January 2019 were approved and signed by the Cabinet Leader as a correct record.
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Declarations of Interest Minutes: There were no declarations of interest. |
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Forward Plan of Executive Decisions PDF 87 KB To note the decisions to be taken. Minutes: The Cabinet received a copy of the 28 day Notice and Forward Plan prepared in accordance with Regulation 9 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 setting out the key (and non-key) decisions the Cabinet was intending to make at public and private meetings. There were two items that had been added to the 28 day notice which were the Joint Business Plan Refresh and the Performance Indicator Review.
The Cabinet also received a copy of the 28 day Notice setting out the key (and non-key) decisions the Chiltern and South Bucks Joint Committee were intending to make at public and private meetings.
RESOLVED that the 28 Day Notices and Forward Plan be noted. |
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Revenue Budget and Council Tax 2019/20 Minutes: Cabinet received a report which provided information affecting the Council’s revenue budget for 2019/20 in order for the Cabinet to make recommendations to Council on 27 February 2019 regarding the Council’s budget and council tax for 2019/20.
The Director of Resources went through the report in detail as follows:-
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Capital Strategy and Capital Programme 2019/20 to 2023/24 PDF 66 KB Decision: The Cabinet considered a report on the Capital Strategy and proposed Capital Programme for 2019/20-2023/24.
After indicating their support for the Capital Strategy and proposed Capital Programme as set out in Appendix A, the Cabinet
Minutes: The Cabinet considered a report on the Capital Strategy and proposed Capital Programme for 2019/20-2023/24.
The Director of Resources highlighted the following issues:-
After indicating their support for the Capital Strategy and proposed Capital Programme as set out in Appendix A, the Cabinet
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Treasury Management Strategy 2019/20 PDF 64 KB Decision: The Cabinet received a report on the Treasury Management Strategy for 2019/20 and related policies and were asked to consider whether to recommend to Council that the Strategy and associated policies be adopted.
Minutes: The Cabinet received a report on the Treasury Management Strategy for 2019/20 and related policies and were asked to consider whether to recommend to Council that the Strategy and associated policies be adopted.
The Director of Resources reported that the Council was required to formally review its treasury management policies each year as part of determining what level of returns would be achieved from investment. The expected return for 2019/20 from the proposed strategy was £100,000. Borrowing would be required in order to deliver the Council’s Capital Strategy and its related Capital Programme. This would be from the Public Works Loan Board. Although borrowing would not be undertaken in advance of need, there would be some short term timing differences where funds would be borrowed and not yet required for payment of suppliers as part of projects in the approved Capital Programme.
Members noted that as with any budget based on forecasts of future interest rates there was a risk of variance due to factors outside the Council’s control.
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Farnham Park Charity Budget 2019/20 PDF 51 KB Decision: Cabinet considered the draft budgets for the Charitable Trusts activities for 2019/20, including the proposed fees & charges in the confidential appendix.
RECOMMENDED to Full Council that the overall operating budget shown in para 3.9. and the fees and charges in Appendix A of the report be approved.
Minutes: Cabinet considered the draft budgets for the Charitable Trusts activities for 2019/20, including the proposed fees & charges in the confidential appendix. The budget for the operation of the Charity was divided into two areas; the golf and the playing fields.
The golf course was a significant income generator. The main deficit was as a result of the costs of operating the Playing Fields which was a major challenge facing the Charity which was added to by the fact that all the buildings on the site were approaching the end of their useful life. In the short term there were no options to reduce the deficit, but consideration was being given to options for the playing fields to improve usage and reduce the net cost. Any increases in golf green fees proposed were made in reference to other local golf courses, as usage was price sensitive.
RECOMMENDED to Full Council that the overall operating budget shown in para 3.9. and the fees and charges in confidential Appendix A of the report be approved.
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Performance Report Quarter 2 2018/19 PDF 66 KB Decision: Cabinet received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for Quarter 2 of 2018-19.
Minutes: Cabinet received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for Quarter 2 of 2018-19.
Members received a report which outlined the annual performance of Council services against pre-agreed performance indicators and service objectives for quarter 2 of 2018-19. Members noted that the percentage of food hygiene inspections of category A-D food businesses achieved against the inspection due by quarter was under target as a member of staff had left at the end of February and another member of staff had to be deployed away from food inspections to undertake nuisance work. An agency contractor had also left. In addition the average length of stay in bed and breakfast accommodation for all households was above target of 22 at 28 weeks because of one lengthy stay where the applicant had been subject to several reviews and legal appeal claims.
The Portfolio Holder for Environment expressed her thanks to staff with regard to their work on improving performance for addressing missed assisted collections also commenting on the good feedback from residents, particularly with regard to the adverse weather recently experienced. The Portfolio for Planning and Economic Development reported that the planning service were on target for the current month but due to previous months’ targets being missed, the cumulative total was slightly under target with the checking of planning applications. He thanked the Team for their hard work in improving performance. The Portfolio Holder for Customer and Business Support reported that despite a dip in performance in the Autumn there had been an improvement in performance for the vWorkspace desktop environment in Quarter 3.
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Exemption to Contracts Procedure Rules - Instructing Viability Consultants PDF 60 KB Decision: Cabinet were asked to note that Management Team had agreed an Exemption to the Contract Procedure Rules. RESOLVED that it be noted that Management Team has agreed an Exemption to the Contracts Procedure Rules, to permit JLL to be instructed to advise the Council on the viability assessment submitted by the applicant relating to the proposed redevelopment at Wilton Park, Beaconsfield, HP9 2RL. Minutes: Cabinet were asked to note that Management Team had agreed an Exemption to the Contract Procedure Rules. An outline planning permission had been submitted to the Council for the redevelopment of the Wilton Park site and it was important that the applicant’s financial viability appraisal was expertly reviewed in order for this matter to be fully considered by the Planning Committee. RESOLVED that it be noted that Management Team has agreed an Exemption to the Contracts Procedure Rules, to permit JLL to be instructed to advise the Council on the viability assessment submitted by the applicant relating to the proposed redevelopment at Wilton Park, Beaconsfield, HP9 2RL. |
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Car Parking Strategy PDF 46 KB Decision: Cabinet considered a proposed five year car parking strategy for the District of South Bucks and agreed to commence public consultation and to authorise the Head of Environment in consultation with the Portfolio Holder to agree the final strategy having regard to any comments received during the consultation. RESOLVED
1. That adoption of the proposed five year car park strategy appended to the report setting out the Council’s aim and objectives, along with associated parking operations for the District be supported subject to undertaking public consultation.
2. That the Head of Environment be authorised to commence public consultation.
3. That the Head of Environment in consultation with the Portfolio Holder be authorised to agree the final strategy after considering the comments received from the consultation including making any modifications as considered appropriate.
Minutes: Cabinet considered a proposed five year car parking strategy for the District of South Bucks and agreed to commence public consultation and to authorise the Head of Environment in consultation with the Portfolio Holder to agree the final strategy having regard to any comments received during the consultation. The Strategy included information on supply and demand, car park maintenance, parking charges and parking for specialist groups. There was no mandatory requirement for local authorities to produce a strategy although it was good practice to have one in place. SBDC published a car parking annual report which had detailed information on parking provision.
In 2017 Members had been consulted on a draft Strategy but this Strategy had been delayed due to discussions around the option of a joint strategy with Chiltern District Council. Following approval to proceed, agreement was being sought from Cabinet to introduce the car park strategy.
At a previous meeting of the Overview and Scrutiny Committee, Members had asked that the Strategy should recognise that some commuters were residents of the District. It was suggested that the Strategy should be amended to reflect that customers could be viewed as a number of groups such as residents, business and commuters and should not be treated as a single group. A slight amendment was also made to the recommendations in the report by the Portfolio Holder. Cabinet welcomed the Strategy which aimed to manage and optimise the use of the District’s car parks in a professional manner.
RESOLVED
1. That adoption of the proposed five year car park strategy appended to the report setting out the Council’s aim and objectives, along with associated parking operations for the District be supported subject to undertaking public consultation.
2. That the Head of Environment be authorised to commence public consultation.
3. That the Head of Environment in consultation with the Portfolio Holder be authorised to agree the final strategy after considering the comments received from the consultation including making any modifications as considered appropriate.
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Review of remaining recycling centres PDF 142 KB Decision: Cabinet considered the future provision of recycling centres (bring sites), which the authorities provide. This report was considered by the Environment PAG on 20 November 2018 and the Portfolio Holder, having considered the advice of the PAG, agreed to recommend that the remaining eight recycling centres (bring sites) in the South Bucks District be closed with notice to the public in advance.
Minutes: Cabinet considered the future provision of recycling centres (bring sites), which the authorities provide. This report was considered by the Environment PAG on 20 November 2018 and the Portfolio Holder, having considered the advice of the PAG, agreed to recommend that the remaining eight recycling centres (bring sites) in the South Bucks District be closed with notice to the public in advance.
The removal of the eight recycling centres was recommended for a number of reasons which were outlined in the report which included areas such as the mis-use of the centres by businesses and residents resulting in contamination and poor quality material. In addition the benefits delivered by the recycling centres in terms of useful recycling and convenience for residents were now not proportionate to the costs of collection and sorting of material.
Cabinet welcomed the report and referred to the re-use of the space for areas such as enhanced parking. In response to a question the Portfolio Holder for Environment reported that there was already an extensive collection from households, for example, for clothing, batteries and small items.
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Charging for refuse and recycling containers in the South Bucks District PDF 80 KB Decision: Cabinet considered the introduction of charges for refuse and recycling containers to residents in certain specified circumstances to align South Bucks District Council’s policy with services delivered in the Chiltern and Wycombe Districts. The Portfolio Holder agreed to recommend the following recommendations to Cabinet having discussed this with the PAG on 20 November 2018.
Minutes: Cabinet considered the introduction of charges for refuse and recycling containers to residents in certain specified circumstances to align South Bucks District Council’s policy with services delivered in the Chiltern and Wycombe Districts. The Portfolio Holder agreed to recommend the following recommendations to Cabinet having discussed this with the PAG on 20 November 2018. The introduction of charging was recommended to reduce the pressure on budgetary expenditure, but also to encourage residents to take greater responsibility for their containers. The Portfolio Holder for Planning and Economic Development emphasised that this decision did not impact on damaged or broken containers which would be replaced for free when damaged by the collection crews.
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Policy Advisory Group Minutes (available in supplement pack) PDF 62 KB Customer Services and Business Support PAG – 19 November 2018 Environment PAG – 20 November 2018 Healthy Communities PAG – 21 November 2018 Planning and Economic Development PAG – 29 November 2018 Resources PAG – 6 December 2018 Additional documents:
Minutes: The Policy Advisory Group Minutes were noted. |
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Exclusion of Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.
Minutes: RESOLVED that under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.
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Farnham Park Charitable Trust - Fees and Charges Minutes: The exempt appendix was noted and clarification was sought on the pricing for the green fees for casual users. |