Meeting documents

SBDC Council
Tuesday, 14th May, 2019 7.00 pm

Venue: Council Chamber, Capswood, Oxford Road, Denham

Contact: Democratic Services  01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk

Items
No. Item

1.

Election of Chairman

Minutes:

It was proposed by Councillor Naylor, seconded by Councillor Anthony that Councillor Pepler be elected as Chairman for the ensuing municipal year 2019/20.

 

There being no other nominations, it was

 

RESOLVED that Councillor D Pepler be elected Chairman of the Council for 2019/20

 

Councillor Pepler made the statutory declaration of acceptance of office and thanked the Council for his election. He thanked the past Chairman Councillor Dr W Matthews for her excellent service to the Council and to the South Bucks District.

2.

Appointment of Vice-Chairman

Minutes:

It was proposed by Councillor Naylor, seconded by Councillor Read that Councillor Egleton be appointed Vice-Chairman for the ensuing municipal year 2019/20.

 

RESOLVED that Councillor Egleton be appointed Vice-Chairman of the Council for 2019/20.

 

Councillor Egleton made the statutory declaration of acceptance of office and thanked the Council for his appointment.

3.

Declaration of Interests

Minutes:

There were no declarations of interest.

4.

Election of the Cabinet Leader

Minutes:

The Chairman requested nominations for the office of Cabinet Leader for the year 2019/20.

 

Councillor Read proposed Councillor Naylor as Cabinet Leader for 2019/20, and Councillor Smith seconded the nomination. There being no other nominations it was

 

RESOLVED that Councillor N Naylor be elected Leader of the Cabinet for 2019/20.

5.

Cabinet Leader's Appointment of Cabinet Members

Minutes:

To receive the names of Members of the Cabinet appointed by the Leader and to note the allocations of portfolios.

 

RESOLVED that the allocation of appointments to the Cabinet, as detailed below, be noted:

 

Cabinet Member for Resources – Councillor Barbara Gibbs

Deputy Leader and Cabinet Member for Planning and Economic Development – Councillor John Read

Cabinet Member for Environment – Councillor Luisa Sullivan

Cabinet Member for Healthy Communities – Councillor Patrick Hogan

Cabinet Member for Customer and Business Support – Councillor Duncan Smith

 

The Leader gave a speech which highlighted the achievements made by South Bucks District Council and the opportunities and challenges ahead with the new Unitary District Council. He commented that the Council was in an excellent position to move forward and demonstrated excellence in Local Government. He passed on his congratulations to the Chairman and Vice-Chairman of the Council.

 

6.

Establishment of Committees, Allocation of Seats to Political Groups and Appointments to Committees, Outside Bodies and Informal Meetings pdf icon PDF 97 KB

Minutes:

The Council considered a report setting out appointments to Committees, Groups, Joint Committees and Outside Bodies. The following table showed the proposed allocation of seats:

 

Conservative

 

 

6 Independent ungrouped members
(No entitlement to seats on Committees)

28

Seats

 

22

Seats

 

0

%

 

78.57%

%

 

0.00%

Committees

Seats

Proposed

Entitled

Round

Proposed

Entitled

Round

Audit and Standards

6

5

4.71

5

1

0.00

0

Governance and Electoral Arrangements

6

5

4.71

5

1

0.00

0

Licensing

10

 8

7.86

8

 2

0.00

0

Overview and Scrutiny

8

7

6.29

7

1

0.00

0

Planning

10

9

7.86

8

1

0.00

0

Joint Overview and Scrutiny

5

4

3.92

4

1

0.00

0

Joint Staffing

6

5

4.71

5

1

0.00

0

TOTALS

51

43

40.06

42

8

0.00

0

Conservative

 

 

6 Independent ungrouped members  (No entitlement to seats on PAGs)

Max Seats

 

 

78.57%

 

 

 

Policy Advisory Groups

Proposed

Entitled

Round

Proposed

Entitled

Round

Customer Services & Business Support

6

3

4.71

5

1

0

0

Environment

6

4

4.71

5

2

0

0

Healthy Communities

6

5

4.71

5

1

0

0

Planning & Economic Development

6

4

4.71

5

1

0

0

Resources

6

5

4.71

5

1

0

0

TOTALS

30

21

23.55

25

6

0.00

0

Total Seats

Conservative Seats Proposed

Independent Ungrouped

Unallocated seats

TOTALS

81

64

14

3

 

It was proposed by Councillor Naylor, seconded by Councillor Read and

 

RESOLVED

 

1.        To agree the establishment of the Committees as follows:-

 

Committee

Number of Members

Overview & Scrutiny

8

Audit & Standards

6

Governance & Electoral Arrangements

6

Licensing

10

Planning

10

Joint Staffing

6, plus 6 Chiltern District Council Members

Joint Overview & Scrutiny

5, plus 5 Chiltern District Council Members

 

2.        That the Council's political balance be noted.

 

3.        To agree the appointment of Councillors to Committees and Policy Advisory Groups, and note appointments to working and information groups as follows:-

 

 

Committees

 

Conservatives

Ind.

 

Planning Committee (10)

 

The Consultative Body will include the Chairman, Vice-Chairman and 2 other Planning Committee Members.

 

Members are required to receive mandatory training for this Committee

1

D. Anthony

 

 

2

R. Bagge Consultative Body*

 

 

3

 

M. Bezzant

 

4

T. Egleton    Consultative Body*

 

 

5

B. Gibbs    

 

 

6

P. Hogan

 

 

7

J. Jordan  Consultative Body*

 

 

8

M. Lewis

 

 

9

W. Matthews Consultative Body*

 

 

10

D. Smith

 

 

R

 

L. Sullivan (reserve)

 

 

 

 

 

 

Licensing Committee (10)

 

Members are required to receive mandatory training for this Committee

1

D. Anthony

 

 

2

T. Egleton

 

 

3

 

P. Griffin

 

4

P. Hogan

 

 

5

J. Jordan

 

 

6

M Lewis

 

 

7

D. Pepler

 

 

8

 

G. Sandy

 

9

R. Sangster

 

 

10

D. Smith

 

 

 

 

 

 

 

 

 

 

 

Committees

 

Conservatives

Independent

Overview & Scrutiny

Committee (8)

1

M. Bradford

 

2

P. Bastiman

 

3

 

M. Bezzant

4

D. Dhillon

 

5

T. Egleton

 

6

P. Kelly

 

7

M. Lewis

 

8

D. Saunders

 

 

 

 

Audit and Standards Committee (6)

1

D. Anthony

 

2

 

P. Griffin

3

L. Hazell

4

G. Hollis

 

5

P. Hogan

 

6

R. Sangster

 

 

 

 

Governance and Electoral Arrangements Committee   (6)

1

D. Anthony

 

2

P. Hogan

 

3

J. Lowen-Cooper

4

W. Matthews

 

5

D. Pepler

 

6

D. Smith

 

 

 

 

 

 

 

Policy Advisory Groups

 

 

 

Healthy Communities PAG

1

P Hogan (Portfolio Holder)

 

 

2

D. Anthony

 

 

3

P. Bastiman (O/S)

 

 

4

M. Bezzant (O/S)

 

 

5

W. Matthews

 

 

6

D. Pepler

 

 

 

 

 

 

Environment PAG

1

L. Sullivan (Portfolio Holder)

 

 

2

R. Bagge

 

 

3

M. Bradford (O/S)

 

 

4

B. Harding

 

 

5

L. Hazell

 

 

6

G. Hollis

 

 

 

 

 

 

Resources PAG

1

B. Gibbs  (Portfolio Holder)

 

 

2

S. Chhokar

 

 

3

D. Dhillon (O/S)

 

 

4

J. Jordan

 

 

5

P. Kelly (O/S)

 

 

6

J. Lowen-Cooper

 

 

 

 

 

 

Planning and Economic Development PAG

1

J. Read (Portfolio Holder)

 

 

2

G. Hollis

 

 

3

J. Jordan

 

 

4

M. Lewis (O/S)

 

 

5

G. Sandy

 

 

 

 

 

 

Customer Services and Business Support PAG

1

D. Smith (Portfolio Holder)

 

 

2

M. Bezzant (O/S)

 

 

3

T. Egleton (O/S)

 

 

4

D. Saunders (O/S)

 

 

5

Vacant

 

 

 

 

 

 

PAGs consist of the Portfolio Holder and up to 5 other Members including at least 1 O/S Member

 

REPRESENTATION ON JOINT COMMITTEES AND OTHER BODIES

 

Chiltern and South Bucks Joint Committee

 

1. B. Gibbs

2. P. Hogan

3. N. Naylor

4. J. Read

5. D. Smith

6. L. Sullivan

 

(Plus CDC Members, see CDC appointments)

 

The Cabinet Leader of the Council hosting the meeting will chair the meeting

 

Joint Staffing Committee

 

1. R. Bagge    

2. B. Harding

3. P. Kelly

4 N. Naylor   

5. D. Saunders

6. L. Sullivan

           

(Plus CDC Members, see CDC appointments)       

 

Co-Chairmen to be elected at the first meeting in the Municipal Year 

 

Chiltern and South Bucks Joint Overview and Scrutiny Committee

 

 

1. Councillor Bradford

2. Councillor Bastiman

3. Councillor Bezzant

4. Councillor Egleton

5. Councillor Lewis

 

(Plus CDC Members, see CDC appointments)

 

Co-Chairman to be elected at the first meeting of the Municipal Year

 

Joint Waste Collection Committee ~

 

1. (Cabinet Member) Luisa Sullivan

2. (Non-Cabinet Member) – Vacancy

 

(Plus CDC and WDC Members)

 

Chairman/Vice-Chairman to be elected at the first meeting of the Municipal Year, except where an appointment has been made for two years

 

 

Evreham Sports Centre Joint Management Committee ~

 

South Bucks representatives:             1. J. Jordan

                                                            2. P. Hogan (Portfolio Holder)

                                                             3. R. Sangster

 

Buckinghamshire County Representatives:                            

1. Require confirmation from Bucks County Council

2. Require confirmation from Bucks County Council

 

Chairman/Vice-Chairman to be elected at the first meeting of the Municipal Year

 

The South Buckinghamshire Members Advisory Panel (8) ~

 

1. J. Read (Chairman*)

2. R. Bagge

3. M. Bradford

4. T. Egleton

5. B. Gibbs

6. L. Hazell

7. P. Hogan

8. N. Naylor

 

 

REPRESENTATION ON WORKING AND INFORMATION GROUPS

 

HS2 Information Group (3 plus relevant ward Members)

 

1. N. Naylor

2. J. Read (Portfolio Holder)

3. L. Sullivan

 

Appointments to the Group, Chairman & Deputy  made by the relevant Portfolio Holder  

                                         

HS2 Steering Group

 

1. N. Naylor

2. J. Read (Portfolio Holder)

3. L. Sullivan

 

(Plus CDC Members, see CDC appointments)

Joint Planning Policy Member Reference Group (6)

 

1. R. Bagge

2. B. Gibbs

3. G. Hollis

4. J. Jordan

5. J. Read (Portfolio Holder)

6. W. Matthews     

 

(Plus CDC Members, see CDC appointments)

 

The Portfolio Holder of the Council hosting the meeting will chair the meeting

                                                                                                                                                                                           

 

4.        To agree the appointment of Councillors to Outside Bodies relating to Council functions as shown below, and that authority to make changes to appointments during the Municipal Year 2019-20 be delegated to the Chief Executive in consultation with the Leader of the Council.

 

Outside Body

Council functions

 

Representative[s]

 

Relevant

Portfolio

Officer Contact

Buckinghamshire  Armed Forces Covenant Civilian Military Partnership Board

Duncan Smith

Barbara Gibbs (Deputy)

Healthy Communities

Martin Holt

Bucks Health and Adult Social Care Select Committee

Wendy Matthews

Trevor Egleton [Deputy]

Healthy Communities

Martin Holt

Buckinghamshire Healthcare Trust

David Pepler (observer)

Healthy Communities

Martin Holt

Chilterns Conservation Board

Luisa Sullivan

Environment

Chris Marchant

Denham Aerodrome Consultative Committee

Barbara Gibbs

Environment

Ben Coakley

Frimley Health NHS Foundation Trust

Wendy Matthews (observer)

Healthy Communities

Martin Holt

Slough Social Fund / Bucks Community Foundation

Dev Dhillon

 

Healthy Communities

Claire Speirs

South East Employers

Barry Harding

John Read [Deputy]

Leader/Deputy

Bob Smith

Thames Valley Police and Crime Panel

Trevor Egleton

Resources

Khalid Ahmed

 

7.

Executive Reports to the Local Authority pdf icon PDF 32 KB

Minutes:

Regulation 19 of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) Regulations 2012 requires a report to be submitted to the Council at least each year containing details of each urgent executive decision taken. In accordance with the Regulations, the Council was therefore asked to note the urgent executive decisions which have been taken since the last Annual Council held on 16 May 2018.

 

RESOLVED that the report be noted.

8.

Committee Meetings Held Immediately After Annual Council to Agree Chairman & Vice-Chairman pdf icon PDF 122 KB

  1. Audit & Standards Committee
  2. Governance and Electoral Arrangements Committee
  3. Licensing Committee
  4. Overview and Scrutiny Committee
  5. Planning Committee

 

Note: Co-Chairmen will be elected at the first meetings of the Joint Staffing Committee and the Joint Overview & Scrutiny Committee.

 

Members on the above Committees are kindly asked to stand when their meeting is taking place.

 

Additional documents:

Minutes:

Following the completion of the above formal business, the following Committees met for the purposes of electing Chairman and Vice Chairmen:-

 

Audit and Standards Committee

Governance and Electoral Arrangements Committee

Overview and Scrutiny Committee

Licensing Committee

Planning Committee