Meeting documents
Venue: Wycombe District Council
Contact: Charlie Griffin Email: cgriffin@southbucks.gov.uk; 01494 732011
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To agree the Minutes of the meeting held on 15 August 2017.
Minutes: The Minutes of the meeting held on 15 August 2017 were agreed as a correct record.
An update was given on point 76 – Fighting Food Waste Project. The Committee was informed that Aylesbury Vale had requested a significant portion (approximately £250k) of the fund for the county wide project to carry out their own activities. The cost and proposed branding of those activities was queried. Further discussions were taking place with AVDC regarding the apportionment of the fund.
Following some discussion, it was noted that as the fund to take forward the joint waste strategy for the area had been allocated to the whole partnership, a fair proposal would be a fifth of the whole fund (approximately £92k). The Committee resolved that further clarification be sought from AVDC relating to the partnership and the signing of an MOU between the authorities.
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Declarations of Interest Minutes: There were no declarations of interest.
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Waste & Recycling Communications Update PDF 2 MB Minutes: The Committee received a presentation from the Waste Projects Officers on who they were, General communications, the Great British Spring Clean, Website improvements, Fresher’s fayre, Education, Food recycling, Caddy orders, Christmas and the LARAC nomination.
During the presentation the following was noted:
The Committee thanked the Waste Projects Officers for their very interesting presentation that had included a lot of good initiatives.
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Waste Service Highlight Report PDF 358 KB Minutes: The Committee received a highlight report on the waste services. It was noted that page 21 of the agenda monitored fluctuations in service demand. The Committee was informed that the property growth figure would be updated ready for the next meeting.
The key targets were reviewed and it was noted that page 22 of the agenda looked at the main areas of work the team had been delivering. It was noted that three posts were currently being advertised for.
With regard to the completion of recycling site review – CDC / WDC, it was noted that five FEL drivers had been trained up.
It was noted that in Appendix 1 the first table related to the combined costs and income for all three districts. The Committee was informed that the second table (contracted costs – Serco (CDC & WDC)) should read 2.36% rather than 1.7% for the fixed fee and variable works. It was noted that Biffa’s figure of 2.9% had been built into the model.
Following some discussion, it was noted that the recycling credits had been flagged as a possible financial risk going forward. It was noted that the Committee should review the waste teams combined costs (going back to 2012). Two additional graphs were supplied to the Committee – one showed six months combined depots missed assisted collections and the second showed the compliment statistics for 2017 / 2018. It was noted that graph 1 related to the number of containers rather than properties and that almost 100% of the operatives were not permanent members of staff rather than agency workers. The Committee was informed that it would start receiving the compliments received figures at these meetings.
It was noted that the Health & Safety statistics on page 27 of the agenda would be completed for the next meeting.
It was noted that in Appendix 2, ‘Number 3 – Finance – Increased contract costs’ that it was going to cost more money whatever option was chosen. The Committee were advised that it would need to keep an eye on the new requirements in China to see how it might impact UK contracts.
RESOLVED:
That the report be noted.
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360 Degree Camera Trial Update PDF 8 MB Minutes: The Committee received an update in relation to the 360 degree camera trial. It was noted that Serco were asked to trial four 360 degree cameras fitted to a waste collection vehicle which they did in July 2017. Slides showing stills taken from the video footage obtained from the 360 degree cameras which had captured two incidents were shown to the Committee. It was noted that Incident 1 was a fallen tree and Incident 2 was validating crew activity after a missed collection had been reported. The Committee was informed that BIFFA already had all its vans fitted with 360 degree cameras.
Following some discussion, it was agreed that the introduction of 360 degree cameras would help the waste collection company’s reputation, would help when dealing with insurance claims and would also help encourage good staff behaviour.
The Committee was informed that the next step was to create a business case for installing 360 degree cameras in all Serco waste collection vehicles.
RESOLVED:
That the presentation be noted.
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.
Minutes:
Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)
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Health and Safety Audit Report 2017/18 Minutes: The Committee received a report in relation to the Health and Safety Audit 2017/18. It was noted that the Health and Safety measures for all three LA’s had been looked at by a completely independent person and that the aim of the audit was to review the councils holistic health and safety arrangements specifically in relation to the appointed contracts (Serco and Biffa). The Committee was informed that the review had been undertaken in order to provide appropriate assurance that the council was doing all it can to manage, promote and monitor its appointed contractors’ contractual health and safety obligations. The following three points were highlighted:
RESOLVED:
That the report be noted and that an update would come back to the Committee on the 23 April 2018.
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Contract Options Review Minutes: The Committee received a verbal update on the Contracts Options Review. It was noted that the SERCO contract was due to end on the 3 March 2020 and the BIFFA contract was due to end in October 2021. A meeting with the Committee Members to discuss procurement options would take place in due course.
RESOLVED:
That a summary of options/ findings would be presented at a future meeting.
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Date of Next Meeting Minutes: The date of the next meeting was scheduled for 11:00 on Monday 23 April 2018 to be held at the South Bucks District Council offices.
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