Meeting documents
Venue: Large Committee Room, King George V House, King George V Road, Amersham
Contact: Charlie Griffin Email: cgriffin@southbucks.gov.uk; 01494 732011
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To approve the minutes of the Chiltern, South Bucks & Wycombe Joint Waste Collection Committee held on 3 October 2018
Minutes: RESOLVED: That the Minutes of the meeting held on 3 October 2018 were agreed as a correct record.
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Declarations of Interest Minutes: There were no declarations of interest. |
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Waste Service Highlight Report PDF 254 KB Minutes: The Committee considered a report providing an overview of the joint waste service for the period from July to September 2018. This included the budget, key targets, formal complaints and key risks. During the discussion the following key points were made:-
- High Wycombe – South Bucks Hospice and Wycombe Homeless - Chesham – Bucks Vision, PACT, Pepper Foundation - Beaconsfield – Greenfingers, Bucks Dementia Care Fund · In terms of the budget for CDC/WDC there had been an underspend on salaries due to vacancies and the green waste subscriptions and sale of waste bins and boxes were currently above budget. For SBDC there had also been an underspend on salaries and higher demand than budgeted for replacement and refurbished bins. · With the headline performance figures the dry summer reduced the garden waste tonnages. With missed collections some of the figures were to be confirmed because Serco were adjusting the method of presenting performance figures to be consistent with the reporting for other Authorities and information would be provided in the next report. There was a higher figure for missed containers in SBDC but this was in the summer months when a number of staff were on holiday and replaced by less experienced agency staff. In terms of missed assisted collections the officer reported that the targets needed to be adjusted to be more realistic for SBDC. With the new contract they would need to look at how performance should be measured to provide a good comparison. · Customer Contact Statistics – wait time messages had been introduced on phone lines giving the caller an option to decide whether to wait or call again and calls were recorded. There was a spike over the summer. ... view the full minutes text for item 30. |
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.
Minutes: RESOLVED that under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.
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Waste Procurement Progress Report Minutes: The Principal Solicitor CDC/SBDC updated Members on the timetable within the agenda pack and that the OJEU notice had been published on 14 November 2018. An information event would be held for bidders on 4 December 2018 which would inform bidders of the contract structure and also outline the benefits of bidding for the contract. This was not part of the dialogue phase. The Selection Questionnaires had to be returned by 18 December 2018.
RESOLVED: That the verbal report be noted. |
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Serco Contract Update Minutes: The Principal Solicitor CDC/SBDC reported that the terms for the Serco contract extension had been agreed (subject to Serco Board approval) so that the contract could be extended until 31 May 2018. This date had been chosen to ensure there was no disruption over the bank holidays in May. There were two outstanding issues that needed to be addressed and a meeting had been arranged to discuss these issues.
RESOLVED: That the verbal report be noted. |