Meeting documents

To confirm the minutes of the Committee held on 10 February 2012.

The minutes of the meeting of the Committee held on 10 February 2012 were agreed as a correct record subject to the title "Mr." being added where appropriate.

To consider report of the Chief Executive and the following appendices in Part I:

• Appendix 1 - Proposed Structure
• Appendix 2 - Person Specification for the Head of Service Posts
• Appendix 3 - Job Descriptions for Head of Service x 8
• Appendix 4 - Job Description for Principal Officer
• Appendix 7 - Timetable
• Appendix 8 - Key Risks

NOTE: Appendices 5 and 6 and the report of Local Government Employers are included in Part II of the agenda.

Following the appointment to the post of joint Chief Executive to both South Bucks and Chiltern District Council, the Committee considered a report setting out the next phase of the implementation of the proposed joint structure taking account of the work already undertaken and the core messages from members of both Councils. A case for 2 Directors and 8 Heads of Service had already been made and the report set out a proposed workable structure for the Heads of Service within the limits set out and agreed in the business case.

The following appendices were attached to the report in Part I of the agenda:

• Appendix 1 - Proposed Structure
• Appendix 2 - Generic person specification for the post of Head of Service
• Appendix 3 - Job Descriptions for each of the 8 posts of Head of Service
• Appendix 4 - Job Description for the post of Principal Officer
• Appendix 7 - Timetable
• Appendix 8 – Key Risks

Appendices 5 and 6 (Summary of Terms and Conditions and Ring Fence of Staff for Heads of Service Appointments) together with the report of the Local Government Employers were included in Part II of the agenda.

The report, after explaining how the proposed structure would allow a number of factors including flexibility and value for money to be met, went on to address in more detail:

• Joint Job Descriptions and Person Specifications;
• Gradings and pay;
• Joint Terms and Conditions;
• Consultation and staff briefing;
• The selection Process for the Joint Posts; and
• Timetable

During the discussion that took place the Committee endorsed the proposals in relation to:

• Person Specification  - Appendix 2
• Job Descriptions – Appendix 3
• Terms and Conditions  - Appendix 5
• Ring Fence of Staff for Heads of Service Appointments – Appendix 6
• Timetable  - Appendix 7
• Gradings and Pay – Report of Local Government Employers

The Committee, after noting the Key Risks – Appendix 8 - also endorsed the proposals set out in Appendix 1 – Senior Management Structure - subject to the following amendments to the allocation of responsibilities shown in the job descriptions:

Public Conveniences - move to Head of Environment from Head of Health and Housing

Landscape Advice - move from Head of Environment to Head of Sustainable Development

The Committee also requested that Performance Management under the post of Head of Business Support be clarified.

A discussion also took place on to whom the responsibility for Community Safety was best allocated and the Committee agreed to keep the responsibility with the Head of Health and Housing as currently proposed subject to a review following the consultation period when the matter would be brought back to the Committee for a final decision.

In connection with Appendix 4 the Committee noted that the proposals for the 2 posts of Principal Officer reporting to the Chief Executive were under review and would be the subject of a separate report to a future meeting.

After noting that any proposed changes resulting from the consultation would be submitted to the next  ...  view the full minutes text for item 10.

To re-arrange the meeting of the Committee due to be held on 2 May 2012.

The Committee agreed that the meeting scheduled to take place on 2 May 2012 be arranged for 16 May at 6pm at Chiltern District Council.

The Chairman to move the following resolution:-

"That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act."

RESOLVED –

That under section 100 (A) (4) of the Local Government Act 1972 (as amended) the public be excluded from the meeting for the following item(s) of business on the grounds that they involved the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

In connection with item 2 to consider the following appendices:

• Appendix 5 – Proposed Terms and Conditions for Heads of Services
• Appendix 6 – Ring Fence of Staff for Heads of Service Appointments

Also attached is the report of Local Government Employers (LGE)

Arising from the report referred to in minute 2 above the Committee received Appendices 5 and 6 and the report of the Local Government Employers.