Meeting documents

To elect a Chairman in accordance with the Liaison Group’s Terms of Reference a copy of which is attached.

It was moved by Councillor Bradford, seconded by Andrew Smith and AGREED that Councillor Bagge be elected as Chairman of the Liaison Group.

To confirm the minutes of the meeting held on 7 April 2015.

The minutes of the meeting held on 7 April 2015 were confirmed.

To receive an update report from Sir Robert McAlpine in relation to:

(a)  Construction

(b)  Community

(c)  Communications

The meeting received a PowerPoint presentation from Kerry Mills and Peter Nunn of Sir Robert McAlpine  and Zoe Webb of ARUP providing an update on (a) construction and ecology;(b) community; and (c) communications.

During the presentation and the questions that ensued a number of issues were highlighted/clarified including the following:

·        The piling due to start in June would use a machine that is one of the quietest available so the noise level should not be appreciably different;

·        The laying of tarmac on the internal roads started in May along with drainage installation;

·        Monthly liaison meetings were continuing with Iver Residents Association and a site visit had been arranged;

·        Support to local businesses was continuing;

·        Ecological works were continuing including badger and fencing checks and pond excavation;

·        A number of concerns had been addressed including arrangements to replace four oak trees felled in error with specimens of a similar standard;

·        Action had been taken to ensure that trees were not removed by mistake;

·        A Newsletter was live on the Pinewood website and had been distributed to stake holders; and

·        Work was progressing to deliver the Section 106 Commitments relating to Apprenticeships including creating a partnership with Langley College and Uxbridge Job Centre, delivering presentations to local schools and advertising where appropriate.

Arising from the presentation the following action was proposed:

·        The replacement trees should be from a local supplier;

·        Links should be created between the Council’s and Pinewood’s websites;

·        Uxbridge College should be approached to become a  Partner for Apprenticeships; and

·        Job Centres at Amersham and Wycombe should be included.

To receive reports from representatives on any issues they have pursued on behalf of residents.

Councillor Vigor Hedderley referred to a traffic incident that had taken place in Pinewood Green resulting in the width restrictor being damaged and whilst agreeing there was no evidence to suggest the driver of the vehicle was associated with Pinewood felt that the incident strengthened the need for closer monitoring of traffic movements/parking to avoid a repetition.

Andrew Smith, whilst sharing the concern, agreed that the issues raised were difficult to police mindful that the roads were public highways. However a number of controls had been put in place including a traffic management plan, pre-booking of deliveries and the use of windscreen stickers for people visiting/working on the site. If visitors were parking in, or using roads on, the estate then it was important for residents to report this so that action could be taken.

Following a suggestion, Andrew Smith undertook to consider the possibility of using the Section 106 monies to fund a "No Access To Studio Sign" or a road barrier.  He also undertook to ensure that the traffic management plan was being enforced.

·         Report back on Barrrier/No Access Sign costs

·         Progress with Colleges and Jobs Centres

To agree dates for futures meetings

PLEASE BRING YOUR DIARY WITH YOU SO MUTUALLY CONVENIENT DATES CAN BE IDENTIFIED

In agreeing the date for the next meeting of 23 July at 6pm it was also agreed that arrangements should be made via democratic services for a site visit to be made some time before the meeting with a start time of 6pm.