Meeting documents

To confirm the Minutes of the meeting of the Planning Committee held on 3 April 2019 (attached).

RESOLVED: That the minutes of the Planning Committee meeting held on 3 April 2019 be approved as a true record and signed by the Chairman.

Councillor A Hill: 18/08309/FUL: Declared he wished to speak on the application as local Ward Member and following advice from the Legal Officer agreed to withdraw from the debate and voting on the application although remained in the Chamber to listen to the debate.

Councillor D Johncock: 18/08040/R9FUL and 18/08309/FUL: Declared that these two applications had been submitted by the Council. He declared no pecuniary interest when these applications were discussed at Cabinet and stated they were caveated in relation to planning permission being obtained. He declared that he had always remained neutral when discussions took place at Cabinet and wished to reassure the Committee that he remained open-minded on these applications. He stated he would listen to the debate and come a conclusion based on that debate.

Councillor Mrs J Adey: 18/08040/R9FUL and 18/08309/FUL: As per Councillor Johncock’s declaration (above).

Members noted the Update sheet. Members voted in favour of the motion to approve the application.

          RESOLVED: that the application be approved.

The Committee was addressed by Councillors Mrs Teesdale and McEnnis, the local Ward Members.

The Committee was addressed by Mrs Kate Klein in objection and Mr Mohammed, on behalf of the applicant.

Following a full discussion and having noted the Update sheet, Members voted in favour of the motion to approve the application.

          RESOLVED: that the application be approved.

A point of order was raised after the voting had taken place indicating that some Committee Members had prior knowledge of the subject of this application. The Chairman responded by explaining that statements about prior knowledge had been made at the beginning of the meeting.

The Committee was addressed by Councillor Mrs L Clarke OBE, the local Ward Member.

The Committee was addressed by Mr Chris Woodman in objection and Mr Neil Rowley of Savills on behalf of the applicant.

Members voted in favour of a motion seeking to amend Condition 3 to require approval of materials; as the timber finish as proposed was considered out of keeping.

            RESOLVED: that the application be approved subject to an amendment to Condition 3 in respect of materials.

Members then voted on the motion to approve the application, in line with the officer’s recommendation subject to the inclusion of the amendment to Condition 3 as previously resolved.

RESOLVED: that the application be approved in line with officer’s recommendation subject to the inclusion of the amendment to Condition 3 as previously resolved.

The Committee was addressed by Councillor N Marshall, the local Ward Member.

The Committee was addressed by Mr Martin Blunkell in objection and Ms Tara Collett, the applicant.

Following a full and frank discussion, Members voted in favour of the motion to approve the application.

During the debate, an enquiry was raised in relation to the order in which applications came before the Committee. It was explained that applications were heard in the order in which they were received, apart from any applications where there was no public speaking which were moved to the end of the agenda to minimise the time public speakers had to wait.

A point was raised that had application number 18/08040/FUL not been approved, then there would be an objection to this proposal due to loss of car parking. The Planning Officer explained that the two applications – 18/08040/FUL and 18/08309/FUL – were linked by Condition which addressed this. This Condition was within the officer’s report on page 58 of the agenda and numbered 21.

The Legal Officer explained that if application number 18/08040/FUL been refused, the Grampian style condition, referred to by the Planning Officer, made provision for alternative car parking options.

          RESOLVED: that the application be approved.

Between 20:31 and 20:32, the Chairman, with the agreement of the Committee, adjourned the meeting to allow Councillor Mrs J Teesdale to leave the Chamber.

The Committee was addressed by Councillors Mrs L Clarke, OBE and A Hill, the local Ward Members. Once Councillor Hill had addressed the Committee, he left his place and took no further part in the discussion and voting on the application.

The Committee was addressed by Mr Richard Lodge in objection and Mr Neil Rowley of Savills on behalf of the applicant.

During the debate on this application, members voted in favour of the motion to continue past 22:00 as laid out in Standing Order 14, Paragraph 41.

Standing Order 14, Paragraph 41

          RESOLVED:  as the meeting was still sitting at 22:00, the Chairman moved that the meeting continue until the finish of business.

Members voted in favour of the motion to approve the application.

          RESOLVED: that the application be approved.

The Committee was addressed by Councillor Ms K Wood, the local Ward Member.

The Committee was addressed by Mr David Wallace in objection and Mr Andrew Duxbury, the applicant.

Members voted on a motion to refuse the application. However, this motion was defeated and Members then voted on the motion to approve the application, in line with the officer’s recommendation.

          RESOLVED: that the application be approved.

The Committee was addressed by Councillor N Marshall, the local Ward Member.

The Committee was addressed by Mr Martin Blunkell in objection.

Members voted in favour of a motion that they were minded to approve the application subject to it being brought back before the Committee at a future date to allow for public speaking.

        RESOLVED: Minded to approve subject to it returning to Planning Committee to allow for public speaking.

The Committee was addressed by Councillor G Peart, the local Ward Member.

Members noted that there was no presentation booked for the next Pre-Planning Committee training / information session on Wednesday 22 May 2019 at 6.00pm. It was therefore agreed that the next Planning Committee would start at 6.30pm.

RESOLVED: That there was no information session scheduled for Wednesday 22 May 2019, therefore the next Committee would start at 6.30pm.

To appoint Members to undertake site visits on Tuesday 21 May 2019 should the need arise.

RESOLVED: That in the event that it was necessary to arrange site visits on Tuesday 21 May 2019 in respect of the agenda for the meeting on Wednesday 22 May 2019, the following Members be invited to attend with the relevant local Members:

Councillors: Ms A Baughan, S Graham, C B Harriss, D A Johncock, T Lee, N B Marshall, H L McCarthy, Mrs C Oliver, N J B Teesdale, A Turner and P R Turner.

The Delegated Action undertaken by the Planning Enforcement team was noted.

Submission of the file of actions taken under delegated powers since the previous meeting.

The file on actions taken under delegated authority since the previous meeting was circulated for the Committee’s attention.

On behalf of the Committee, Councillor Johncock explained that as this was possibly the last meeting with Councillor P Turner would chair, he wished to say a few words of appreciation.  This meeting was not the easiest one to chair although he did not have to use his casting vote. Having been a previous chairman, Councillor Johncock knew how much work went on behind the scenes which was considerable. The Chairman had also been one of Councillor Johncock’s deputies and had been his DM lead and therefore he wanted to thank him personally for all the support he had given him, and, on behalf of the committee members, to thank him for the excellent way he had chaired the meetings

The Chairman thanked Councillor Johncock for his kind words.

The Chairman went on to thank the Planning Officers for their time, dedication and service they had given him during his time as Chairman. He also wished to thank the Legal Services team who had supported him and for the support of the Committee’s regular Democratic Services officer. The Chairman finally thanked the Members for their dedication to the Committee.