Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
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To approve
the minutes of the Cabinet meetings held on 10 December 2019, 7 January and 18
February 2020 (to follow). Additional documents: Minutes: The minutes
of the Cabinet meetings held on 10 December 2019, 7 January and 18 February
2020 were approved and signed by the Chairman as a correct record. |
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Declarations of Interest Minutes: Councillor J
Rush declared a personal interest in item 8 due to his role as Director of the
Chalfont St Peter Community Centre. Councillor I Darby declared a personal
interest in item 8 due to her role as a Chalfont St Peter Parish
Councillor. Whilst not a member of
Cabinet, Councillor J Wertheim, who was in attendance declared a personal
interest in item 8 due to his role as a director of the Chalfont St Peter
Community Association. |
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Current Issues Minutes: (i)
Councillor I Darby - Councillor I Darby advised members and residents
to keep up to date with the latest NHS advice on the coronavirus outbreak and
remain mindful of the risks this posed to vulnerable people. (ii)
Councillor M Stannard - Councillor M
Stannard reported that the contracts for the construction of the new Chiltern
Leisure Centre had been signed along with the new leisure operator contracts.
Councillor Stannard was pleased to announce that work was ahead of schedule
despite the recent inclement weather. The newly appointed leisure operator
would be taking over the operation of the three existing leisure centres from 1
April 2020, and had exciting projects lined up for the refurbishment of the
existing centres at Chesham and Chalfont St Peter. Thanks were given to all who
had contributed to the project which would result in three excellent facilities
for residents. The Leader added thanks to the Deputy Leader for his time and
commitment in progressing the project despite the numerous challenges along the
way. (iii)
Councillor C Jones - Councillor C
Jones reported that through the dedication of the waste team, missed
collections performance targets had significantly improved and the latest
figures were that 99.4% of waste collections had been made which exceeded
current contract performance. Cabinet recorded its thanks to officers in the
waste team. Those residents who were registered for assisted collections would
shortly receive their annual letter to confirm whether an assisted collection
was still required. (iv)
Councillor P Martin - Councillor P
Martin advised that the examination hearings for the Chiltern and South Bucks
Joint Local Plan would commence on 17 March 2020 and would take place at the
Crowne Plaza, Gerrards Cross. Hearings would continue
on 18 and 19 March with the 20 March also reserved if required. Hearings would
continue on 25 and 26 March after which they would pick up again after the
local elections in May. (v)
Councillor J Rush - Councillor J
Rush reported that new council tax letters would be sent to residents on 16 March
2020. The majority of residents in Chiltern would see an increase of 2.2 to
2.4% with the main reason being the council tax equalisation process across the
county linked to the formation of Buckinghamshire Council. (vi)
Councillor L Walsh - Councillor L
Walsh advised that the Chiltern Community Awards 2020 ceremony would be held on
12 March 2020 at the Kings Church in Amersham and a large number of
applications had been received. These awards recognised individuals and groups
for their commitment to enhancing and enriching the lives of others in the
Chiltern community. The 2020 Community Cards scheme was now open with 26
primary schools taking place. This was a sticker-collecting scheme which
encouraged year 6 pupils to get involved with activities, care for their
community, be safe and engage with local community organisations. The winners
would receive a trip to Legoland Windsor. |
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Performance Report - Quarter 3 2019/20 PDF 63 KB Minutes: Cabinet
received a report which outlined the annual performance of council services
against pre-agreed performance indicators (PIs) and service objectives for
Quarter 3 of 2019-20. Only one of the priority PIs was off target, whilst one
awaited data. The PI off target was CdPED9 which related to major planning
applications decision performance which whilst under target over quarter 3 was
now on course to meet the target of 90% for the overall year. As noted in
the report, PI Cd HS2 which related to the number of affordable homes delivered
was under target due to the lack of significant affordable housing developments
in Chiltern. However, a steady supply of new affordable housing units would be
secured through the Council’s ongoing support for Paradigm to re-develop small
scale infill sites. Further sites are in the pipeline being progressed under
the Principles of Co-Operation Agreement so this target should be met over the
next year. It was further recognised that PI CdWr4
which related to missed assisted waste collections had significantly improved
on the last quarter. RESOLVED That the performance report be noted. |
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King George V House - Write off of outstanding amount owed by Bucks Learning Trust PDF 36 KB Decision: Cabinet considered a report which detailed a sum of £34,947.53 owed to Chiltern District Council for rent and service charge from Bucks Learning Trust (BLT) entering liquidation on 28 March 2019. RESOLVED 1.
That the Council write off the outstanding debt of
£34,947.53 owed by the Bucks Learning Trust. 2.
That the Estates Manager continue to pursue the liquidators
for a small percentage payment of the outstanding debt. Minutes: Cabinet
considered a report which detailed a sum of £34,947.53 owed to Chiltern
District Council for rent and service charge from Bucks Learning Trust (BLT)
entering liquidation on 28 March 2019. It was considered that there was no
chance of recovering the outstanding amount as the BLT was put into liquidation
with assets of £81,032.38 and debts of £887,163.42. Although it
was agreed that the write off appeared to be the only viable option for the
council, Cabinet expressed its disappointment at the write off of this
outstanding amount particularly as the trust was connected to another local
authority. RESOLVED 1.
That the Council write off
the outstanding debt of £34,947.53 owed by the Bucks Learning Trust. 2.
That the Estates Manager continue
to pursue the liquidators for a small percentage payment of the outstanding
debt. |
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Extension of Current Lease - Chalfont St Peter Community Centre PDF 43 KB Decision: Cabinet received a report in relation to the extension of the current lease held by the Chalfont Community Association from its expiry on 24 February 2025 for a further 99 years until 24 February 2124 including an option to extend the lease for a further 15 years until 24 February 2139. The Association wish to redevelop the community centre on the site (subject to grant of planning permission) and require an extension of their current lease term. RESOLVED 1.
That Chalfont Community
Association’s current lease be extended from its expiry on 24 February 2025 for
a further 99 years until 24 February 2124 including an option to extend the
lease for a further 15 years until 24 February 2139. 2.
That part of the Chalfont St
Peter Parish Council’s demise be surrendered and this land added to the
Community Association’s demise. 3.
That the Head of Environment be
authorised to approve the terms of the legal agreements required to effect the
lease extension with the Community Association and the surrender with the
Parish Council in consultation with the Portfolio Holder and the Director of
Resources. 4.
That the Head of Environment be
authorised to publish any open space notice disposal notices pursuant to
Section 123(2A) for two consecutive weeks. Should any objections be received
for disposal of open space, the Head of Environment be authorised to consider
any objections and decide whether to proceed with the open space disposal in
consultation with the Portfolio Holder and Director of Resources. Minutes: Cabinet
received a report in relation to the extension of the current lease held by the
Chalfont Community Association from its expiry on 24 February 2025 for a further
99 years until 24 February 2124 including an option to extend the lease for a
further 15 years until 24 February 2139. The Association wish to redevelop the
community centre on the site (subject to grant of planning permission) and
require an extension of their current lease term. The extension of the lease would enable
access to funding streams for the construction/redevelopment of the site. The
longer period would enable the tenant to discount the capital cost of the build
over the period of the lease. The inclusion of the parcel of land currently in
the tenancy of Chalfont St Peter Parish Council would provide an improved
layout. Since publication of the report a
request had been received to reduce the charge of annual rent from £5500 per
annum to £500 per annum. Officers believed that at this stage there was no
justification to agree to the reduction which would also require consultation
with the Shadow Executive of Buckinghamshire Council. Cabinet was in agreement that the main
issue was to extend the lease and should the community association wish to
attempt to negotiate the rent it could enter into negotiations with the new
authority post April 2020. Councillor J Rush emphasised that the
community centre provided a valuable service and amenity to the community which
he would continue to support. Comments were welcomed from non-cabinet
members. Councillor J Wertheim explained that the request for reduced rent was
made due to the rental amount in comparison to the community associations annual
turnover, which was approximately 5.5%. Councillor Wertheim recorded his thanks
to the council’s estates and legal departments for their patience and advice in
producing the renewed lease. Councillor P Jones highlighted that the
car park would remain the responsibility of the Council to upkeep and
questioned whether the community association could negotiate a lower rent on
the basis they maintained the car park. It was noted that recommendation 3
covered a delegation for officers to approve the final terms of the lease. Â RESOLVED 1.
That Chalfont Community Association’s current lease be extended
from its expiry on 24 February 2025 for a further 99 years until 24 February
2124 including an option to extend the lease for a further 15 years until 24 February
2139. 2.
That part of the Chalfont St Peter Parish Council’s demise be
surrendered and this land added to the Community Association’s demise. 3.
That the Head of Environment be authorised to approve the terms of
the legal agreements required to effect the lease extension with the Community
Association and the surrender with the Parish Council in consultation with the
Portfolio Holder and the Director of Resources. 4. That the Head of Environment be authorised to publish any open space notice disposal notices pursuant to Section 123(2A) for two consecutive weeks. Should any objections be received for disposal ... view the full minutes text for item 66. |
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Lease to Ashley Green and District Community Association of the Old School PDF 39 KB Decision: Cabinet considered a report on the granting of a lease of the Old School at Ashley Green to the Ashley Green and District Community Association to be co-terminus with the lease of the adjacent Memorial Hall to the Community Association. RESOLVED 1.
That a lease of the Old School at Ashley Green be granted
to the Ashley Green and District Community Association to be co-terminus with
the lease of the adjacent Memorial Hall to the Community Association. 2.
That the Head of Environment be authorised to agree the
terms of the lease and any associated documents in consultation with the
Portfolio Holder and the Director of Resources. Minutes: Cabinet
considered a report on the granting of a lease of the Old School at Ashley
Green to the Ashley Green and District Community Association to be co-terminus
with the lease of the adjacent Memorial Hall to the Community Association. The
granting of the lease would secure the old school as a community centre and
allow the association to apply for outside funding for the running and upkeep
of the building. RESOLVED 1.
That a lease of the Old School
at Ashley Green be granted to the Ashley Green and District Community
Association to be co-terminus with the lease of the adjacent Memorial Hall to
the Community Association. 2.
That the Head of
Environment be authorised to agree the terms of the lease and any associated
documents in consultation with the Portfolio Holder and the Director of
Resources. |
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Extension of current lease for Sports Ground at Watchet Lane, Holmer Green PDF 44 KB Decision: Cabinet received a report which considered the
extension of the current lease to Little Missenden Parish Council and the grant
of a sub-lease from the Parish Council to Holmer
Green Sports Association (HGSA). RESOLVED 1.
That the extension of the current lease to Little Missenden
Parish Council be agreed from its current expiry in 2041 for a further 25 years
and the Head of Environment be authorised to advertise the proposed extension
as required under section 123 of the Local Government Act 1972. 2.
That the Head of Environment be authorised to consider and
respond to any objections received as a result of the advertisement under
section 123 and to agree the terms of the lease and any associated documents in
consultation with the Portfolio Holder. 3.
That the grant of a sub-lease from Little Missenden Parish
Council to the Holmer Green Sports Association
through to 2066 be approved. Minutes: Â Cabinet received a report which
considered the extension of the current lease to Little Missenden Parish
Council and the grant of a sub-lease from the Parish Council to Holmer Green
Sports Association (HGSA). The buildings at the Sports Ground were constructed
in the 1960’s and require considerable refurbishment. The extension of the
lease would enable the HGSA to attain Charitable Status and assist with grant
funding applications to make extensive improvements to the facilities on site.
The Sports Ground lay within the Green Belt, so there is little opportunity for
re-development. Because the land is amenity open space the Council is required
to advertise the grant of any lease longer than 7 years and consider any
objections received. RESOLVED 1.
That the extension of the
current lease to Little Missenden Parish Council be agreed from its current expiry
in 2041 for a further 25 years and the Head of Environment be authorised to
advertise the proposed extension as required under section 123 of the Local
Government Act 1972. 2.
That the Head of
Environment be authorised to consider and respond to any objections received as
a result of the advertisement under section 123 and to agree the terms of the
lease and any associated documents in consultation with the Portfolio Holder. 3.
That the grant of a
sub-lease from Little Missenden Parish Council to the Holmer Green Sports
Association through to 2066 be approved.Â
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Minutes of Joint Executive Committees Members
are asked to note the Minutes of the following meetings of Joint Executive
Committees: Minutes: RESOLVED That the
following notes from Joint Executive Committees be noted: 1.
Chiltern, South Bucks and Wycombe Joint Waste Collection
Committee - 27 January 2020. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes:
Paragraph
3 - Information relating to the financial or business affairs of any particular
person (including the authority holding that information) |
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Cabinet Reports from Policy Advisory Groups: Minutes: RESOLVED That the notes
from the Planning and Economic Development held on 6 January 2020 be noted. At the
conclusion of the meeting, with it being the last Cabinet meeting of Chiltern
District Council, the Leader expressed her thanks to the Cabinet members and
officers, both present and their predecessors. The Deputy
Leader placed on record members thanks to the Leader for her leadership, which
had continued to be exemplary throughout the transition process to
Buckinghamshire Council. |