Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Clare Gray 01895 837529; Email: cgray@chiltern.gov.uk
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To approve
the minutes of the Services Overview Committees held on 24 April 2018 and 15
May 2018. Additional documents: Minutes: The
Minutes of the meeting held on 24 April and 15 May 2018 were agreed as a
correct record and were signed by the Chairman. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Minutes: The Committee considered the 28 day notice and noted that the Playing Pitch Strategy would be submitted to the October meeting. RESOLVED to note the 28 day
Notice for Cabinet and the Chiltern and South Bucks Joint Committee. |
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Redevelopment of the Chiltern Pools and adjacent Community Facilities PDF 156 KB To update members on the evolving feasibility study to re-provide a combined community and leisure facility in Amersham serving the whole of Chiltern District, and to seek agreement to submit a planning application for the King George V Road/Chiltern Avenue site. Resources Overview Committee Members are invited to attend for this item. Additional documents: Minutes: David McHendry (KKP) and Justin O’Brien (Space and Place) gave a presentation on Chiltern Lifestyle Centre. They gave two different presentations; the first presentation was on the RIBA Stage 2 Concept Design which showed plans of each floor of the new lifestyle centre including pictures of the main areas. The second presentation outlined the business plan and the options available. The presentations confirmed the preferred approach to develop a single facility incorporating a range of leisure activities and a spa alongside the community facilities to enable income generation to be able to repay a loan,, funded via the Public Works Loan Board over a 40 to 45 year period and enabling development. The presentation is on the website. The current facility mix detailed in the first presentation included an eight lane 25m swimming pool with associated spectator seating, dive facility/teaching pool, children’s splash pad, changing village, 170 station fitness studio, 2/3 x dance studios, hot yoga studio, 2x squash courts, community hall and meeting rooms, library and spa facility with treatment rooms. Accommodation had also been included to support the Linfield Nursery and Gatehouse Disability Club which currently operated from the Youth Club. Increased parking was provided as a result of the reorientation of the centre, together with the use of the council office car park. The second presentation went through the business plan and the following points were made:-
The Consultants went through Option 1 which
was based on a more commercial approach to pricing in order to understand the
potential financial benefit, taking into account the Council’s investment in a
high quality facility. In Year 3 this option should produce £5 million of
income. The total scheme would cost £34 million..
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Waste Contract - Joint Working PDF 36 KB Members are asked to consider and comment on the attached draft Cabinet report. Minutes: The Committee received a report which sought the
approval for Chiltern, South Bucks and Wycombe Councils to work together to
procure the delivery of waste collection, recycling and street cleansing
services at the expiry of the current contracts with Serco and Biffa. Chiltern
and Wycombe have benefited from the joint working which commenced with the
procurement of the Serco contract. A contract option review had been carried
out to look at the contracting options going forward and the results were
presented to Portfolio Holders at workshop on 14 March 2018. The Joint Waste
Collection Committee had updated its governance procedures to include South
Bucks and Members have worked well together. Members noted it was important
that all districts intending to participate in the procurement of a joint
contract sign an IDAA at the earliest opportunity.
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Refreshed Joint Business Plan 2018-19 PDF 31 KB Members are asked to consider and comment on the attached
draft Cabinet report. Minutes: Members received the refreshed Joint Business Plan 2018-2019 at
Appendix 1 of the report. Members expressed their thanks to the Performance and
Policy Officer for the new user friendly presentation of the business plan.
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2017/18 End of Year Performance Report PDF 67 KB Members are asked to consider and comment on the attached draft Cabinet report. Minutes: The Committee received a report outlining the annual performance
of Council services against pre-agreed performance indicators (PIs) and service
objectives for Quarter 4 (end of year 2017-18). The Quarter 4 Priority and Corporate PIs were at Appendices A and
B respectively. Members noted that priority PI relating to household waste sent
for reuse, recycling and composting was slightly under the target of 53% at 52.7%.
Further, that the long-term absence cases detailed at 4.2.1 had been resolved. Through
the survey feedback, it is apparent that the Licensing team were working hard
to provide good customer service. However, as the response level to the survey
was low officers would do more to publicise the survey the following year.
Availability of ICT systems to staff was under target because of issues with
vWorkspace, however these issues have now been resolved. The Committee were advised that following the previous meeting it
was being proposed that Members would receive the performance reports
informally prior to committees to ensure that they received the figures in a
more timely manner. Members were pleased to note the new format of the Annual Report
at Appendix C of the report. RESOLVED that the performance reports be noted. |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes:
Paragraph
3 - Information relating to the financial or business affairs of any particular person
(including the authority holding that information) |
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Waste Contract Options Appraisal Members are asked to consider and comment on the attached draft Cabinet report. Minutes: The Committee received a report on the options for procuring the delivery of waste collection, recycling and street cleansing services at the expiry of the current contracts with Serco and Biffa. A formal decision must be made by 3rd September 2018 as to whether the current SERCO contract should be extended by Chiltern and Wycombe Councils or whether a new waste contract should be procured. Members were informed of key risks relating to future commissioning options for the authorities.:- The Joint Waste Collection Committee considered that the best option was to enter into a short extension with Serco with the aim of both contracts expiring in October 2021 but, at the same time, commence procurement activities for a new single long term joint contract for all three authorities with a staggered commencement date of March 2020 and November 2021. This would provide a contingency plan should extension negotiations not achieve a successful outcome. In answer to a question, the Member was reassured that the apportionment of costs would be per household and would be set out in the IDAA.
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