Meeting documents
Venue: Large & Small Committee Room, King George V House, King George V Road, Amersham
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
No. | Item | |
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To approve
the minutes of the Services Overview Committee meetings held on 20 February
2019 and 15 May 2019. Additional documents: Minutes: The
minutes of the Services Overview Committee meetings held on 20 February 2019
and 15 May 2019 were approved and signed by the Chairman as a correct
record. |
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Declarations of Interest Minutes: There were
no declarations of interest. |
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Update on Flood Prevention in Chalfont St Peter / wider Chiltern District To receive an update from Thames Water and other relevant representatives on flood prevention/matters and future challenges within the District. Minutes: Thames Water Members
received a presentation from Thames Water representatives, Mr Huw Thomas, Local
and Regional Government Liaison Officer and Ms Dagmara Weatherall, Infrastructure
Planning Manager on the waste network arrangements and infrastructure in the
Chiltern District. The presentation covered the following and can be viewed
appended to these minutes:
The Committee recorded its thanks to Mr
Thomas and Ms Weatherall for the presentation. Questions from Members were
welcomed, and the following key points were made: It was affirmed to the Committee that
developers were being encouraged to make use of the free pre-planning enquiry
process, following which they would receive a letter outlining whether there
was sufficient capacity in the existing network or whether investment was
needed. Thames Water was consulted on and made recommendations to the local
Planning authority on all significant developments. Impact assessments would be completed once planning approval for developments had been completed. When these had concluded it would be known how large the solution would need to be and whether existing networks could handle the additional ... view the full minutes text for item 100. |
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Minutes: The Committee received the 28-Day Notice of executive decisions to be made by Cabinet on 9 July 2019. RESOLVED: That the 28 Day
Notice be noted. |
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End of Year Performance Report 2018/19 PDF 67 KB The Committee is asked to consider and comment on the attached Cabinet report. Minutes: The Committee
received a report which outlined the annual performance of Council services
against pre-agreed performance indicators and service objectives for the end of
year, 2018-19. RESOLVED: That the performance reports be noted. |
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Agreement to sign the Motor Neurone Disease (MND) Charter PDF 64 KB The Committee is asked to consider and comment on the attached Cabinet report. Minutes: The Committee
received a report which recommended that the Council supported and signed the
Motor Neurone Disease (MND) Charter which recognised and respected the rights
of people with MND. This would result in the Council ensuring policies and
procedures enabled people with MND to receive a rapid response to their needs
and good quality care and support. It was
recognised that the Council was already actively finding ways to support those
people with Motor Neurone Disease as well as those living with other
disabilities. Members agreed that no one should be disadvantaged because of a
disability and supported the signing of the MND Charter.
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Review of Remaining Recycling Centres PDF 74 KB The Committee
is asked to consider and comment on the attached Cabinet report. Minutes: The Committee
received a report which asked that Cabinet consider the closure of recycling
centre sites within the Chiltern District. At its meeting in November 2018, the
Committee agreed with the rationale presented but highlighted specific concerns
and requested a further report be presented which provided clarity on these
issues. The appendix
attached to the report outlined results from surveys carried out at recycling
centres by officers over a one week period between 13 and 17 May 2019. It was
summarised that for most users it was a choice to use the centres and that
whilst they had recycling facilities at home, many were unaware of the
Council’s kerbside collection service. From this, officers agreed that kerbside
collection methods would be looked at to promote the service further. A detailed
discussion followed and members raised a number of concerns. These included:
The Head of Environment noted that 400,000 container collections were made per week and the Council was providing this service as best it could, this included the collections from recycling centre sites. The Committee was advised that these centres were introduced at a time when there was not a kerbside collection service ... view the full minutes text for item 104. |
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Statutory Guidance on Overview and Scrutiny Functions PDF 45 KB The Committee
is asked to note the report. Minutes: The Committee
received a report for information on new statutory guidance on overview and
scrutiny in local authorities produced by the Ministry of Housing, Communities
and Local Government. This guidance aimed to increase understanding of the
purpose of scrutiny, what effective scrutiny looks like, how to conduct it and
the benefits it could bring. This guidance would need to be taken into account
when designing the overview and scrutiny arrangements for the new unitary
District Council. RESOLVED That the report be noted. |
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Affordable Housing Contributions Update PDF 60 KB Minutes: The Committee considered a report which provided an update on the
receipt and expenditure of Section 106 Affordable Housing Contributions in
accordance with the requirements of the Council’s Affordable Housing
Supplementary Planning document. Point 3.3 of the report included a table which summarised actual
and committed expenditure to date. It was proposed that the Council enter into
a strategic funding agreement with Paradigm Housing whereby Paradigm commits to
delivering 28 affordable rented homes across a range of sites that it was
bringing forward in the Chiltern District in return for a funding commitment of
£1,000,000 from the Council. This equated to £35,000 per unit and would allow
Paradigm to operate flexibly by bringing forward sites and properties for
funding as and when developments were ready to proceed. The overall revised Committed Expenditure Programme would then look
as set out in the table at point 3.11 of the report. It was highlighted that were any properties to be sold within 10
years of completion, the funding provided for that property would be repaid to
the Council on a sliding scale. These funds would return to the section 106 pot
in line with similar processes at other local authorities. A Member raised concern that by turning garage sites in to
residences, street parking pressure would increase. It was explained that
garage sites were a valuable land resource and many of those being rented were
often being used for storage rather than keeping vehicles. Any application
would go through the appropriate planning process.
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