Meeting documents

To receive the minutes of a meeting of the Policy Advisory Group held on 12 December 2013.

The minutes of the meeting of the Policy Advisory Group (PAG) held on 12 December 2013  were received.

In accordance with the request made at the meeting on 12 September 2013  the PAG received a further report demonstrating the need for an additional interview room and setting out the actual costs of construction totalling £6,000.

The report emphasised that the additional interview room was not only necessary to meet the current increased demand but was required to meet expected changes in service delivery which would result in an increase in the number of visitors to Capswood requiring confidential interviewing space.

The PAG received a report on the results of the survey of car parking capacity for Beaconsfield and Gerrards Cross the conclusion of which was that "parking stress" already existed and would get worse.

The report identified three options:

Ø  Do nothing;

Ø  Seek to reduce demand by increasing prices and promoting alternative modes of transport;

Ø  Provide more off street car parking spaces.

The report also referred to the in principle decision of Cabinet in November 2013 that a study should be carried out at an estimated cost of £25,000 to design possible solutions by expanding provision at one or more of the Council’s car parks.

The PAG received a report which informed Members of the investment returns for the quarter ending 31 December 2013.

The report set out:

• The new matrix for in house investments approved as part of the Council’s Treasury Management Strategy 2013/14
• A summary of the Council’s holdings of fixed deposits
• Investments of short term cash with duration of under on year at the end of the quarter.
• A Treasury Management Strategy Update.

RESOLVED that the report be noted.

Members noted that the following items contained exempt information which was not available to the press and public.

Minutes

Schedule 12A Part 1 Para (3) - because of information relating to the financial and business affairs of any particularly individual.

The Part II minutes of the Policy Advisory Group held on 12 December 2013 were received.

Bath Road Depot

Schedule 12A Part 1 Para (3) - because of information relating to the financial and business affairs of any particularly individual.

The Portfolio Holder was advised by the PAG to recommend to the Cabinet that a sum be allocated from the capital budget to progress the project.

Cleaning Contract Extension

Schedule 12A Part 1 Para (3) - because of information relating to the financial and business affairs of any particularly individual.

The PAG noted the report.

Mill Lane Boat Yard, Mill Lane, Taplow

Schedule 12A Part 1 Para (3) - because of information relating to the financial and business affairs of any particularly individual.

The Portfolio Holder was advised by the PAG to recommend to the Cabinet that a new lease be negotiated subject to a number of terms and conditions.

Discretionary Rate Relief Application

Schedule 12A Part 1 Para (3) - because of information relating to the financial and business affairs of any particularly individual.

The Portfolio Holder was advised by the PAG to recommend to the Cabinet that the application be refused.