Meeting documents


Document: 2001-05-09 AYLESBURY VALE DISTRICT COUNCIL

 

PRESENT:   Councillor C R James (Chairman); Councillors C R Ashenden, D N Attree, M A Baldwin, K Barclay, Mrs V M Baxter, Mrs J M Brandis, Mrs M Butler, H H Cadd, J W Cartwright, M P J C Cashman, W J Y Chapple, P A Cooper, Mrs A C Davies, D F Evett, D P Fitzsimons, B E Foster, R V Ghent, Mrs D A Glover, B M Griffin, Mrs P M Y Hannelly, D R Isham, Mrs P M Jamieson, J A Jennings, C Jones, S Kennell, R W Khan, Mrs C Lambert, P R Larner, I R Lindsay, K Liverseidge, I P Metherell, N Mohammad, Mrs M B Morgan-Owen, J A Newman, Mrs C M Paternoster, S J Patrick, Mrs M Payne, Mrs P D J Pearce, Mrs J E Peart, Mrs S F Polhill, D G Ralph, Miss G F Reynolds, C G Richards, Mrs F D Roberts MBE JP, D J Rowlands, B D Searle, A N Sherwell, Sir Beville D Stanier Bt, Group Capt  J F Stewart, N Stuart, Mrs C S Willetts, Mrs R Worgan and Mrs T A Yasin.

 

APOLOGIES:  Councillors J C Cole, Mrs S S R Kendrick and R C Lehmann.

 

ELECTION OF CHAIRMAN

 

Proposed by Councillor Mrs Roberts and seconded by Councillor Baldwin:-

 

“That Councillor D P Fitzsimons be elected Chairman of the Council for the ensuing year.”

 

It was thereupon proposed by Councillor Griffin and seconded by Councillor Cartwright:-

 

“That Councillor Mrs C Lambert be elected Chairman of the Council for the ensuing year.”

 

The nominations were thereupon put to the meeting and it was

 

RESOLVED -

 

That Councillor Claire Lambert be and is hereby elected Chairman of the Council for the ensuing year.

 

Councillor Mrs Lambert, having accepted the appointment, duly made and subscribed the Declaration required by the Local Government Act, 1972, as amended by the Local Government and Housing Act, 1989, and expressed thanks for her election.

 

Councillor Mrs Lambert in the Chair.

 

VOTE OF THANKS

 

Proposed by Councillor Sherwell, duly seconded and

 

RESOLVED -

 

That the sincere thanks of the Council be accorded to Councillor C R James for his distinguished service as Chairman of the Council for the last two years.

 

Councillor C R James thereupon briefly addressed the Council in response to the sentiments expressed.  A past Chairman's badge was presented to Councillor James.

 

APPOINTMENT OF VICE-CHAIRMAN

 

Proposed by Councillor Rowlands and seconded by Councillor Sherwell:-

 

“That Councillor H H Cadd be appointed Vice-Chairman of the Council for the ensuing year.”

 

There being no further nominations, it was

 

RESOLVED -

 

That Councillor Hedley Hubert Cadd be and is hereby appointed Vice-Chairman of the Council for the ensuing year.

 

Councillor Cadd, having accepted the appointment, duly made and subscribed the Declaration required by the Local Government Act, 1972, as amended by the Local Government and Housing Act, 1989, and expressed thanks for his appointment.

 

MINUTES

 

RESOLVED -

 

That the Minutes of the meeting of the Council held on 11th April, 2001 be approved as a correct record.

 

ANNOUNCEMENTS

 

(a)

Civic Service

 

The Chairman expressed the hope that as many Members as possible would be able to attend the Civic Service which would be held at 6.30 pm on 10th June, 2001 at St Mary's Parish Church, Aylesbury.

 

(b)

Quiz Night

 

Members were also reminded that arrangements had been made for a Quiz Night to take place on 29th June, 2001 in the Maxwell Hall at the Civic Centre, Aylesbury in aid of the Chairman's nominated charity.

 

(c)

Jacqui Dixon

 

The Chairman and Members welcomed the Director of Corporate Resources, Jacqui Dixon who was attending her first meeting following absence on sick leave.

 

(d)

Mr Ian Henstock

 

The Chairman and Members were aware that this would be the last meeting to be attended by the Head of Development Control, Mr Ian Henstock, prior to his retirement from the Council.  The Council's best wishes for the future were accorded to Mr Henstock.

 

ELECTION OF LEADER

 

Proposed by Councillor Stewart and seconded by Councillor Liverseidge:-

 

“That Councillor J W Cartwright be elected Leader of the Council for the ensuing year.”

 

It was thereupon proposed by Councillor Metherell and seconded by Councillor Mrs Davies:-

 

“That Councillor A N Sherwell be elected Leader of the Council for the ensuing year.”

 

The nominations were thereupon put to the meeting and it was

 

RESOLVED -

 

That Councillor Cartwright be elected Leader of the Council for the ensuing year.

 

Councillor Cartwright expressed thanks for his election.

 

APPOINTMENT OF CABINET MEMBERS

 

Nominations were sought for the appointment of Cabinet Members for the ensuing year and having considered these, it was

 

RESOLVED -

 

That the following Members be appointed Cabinet Members for the portfolios indicated for the ensuing year:-

 

 

 

Portfolio

Cabinet Member

Housing

Councillor Stewart

Health and Environment

Councillor Rowlands

Leisure

Councillor Mrs Polhill

Financial Management

Councillor Liverseidge

Personnel and Support Services

Councillor Ashenden

Customer Services

Councillor James

Asset Management

Councillor Sir Beville Stanier

Planned Development

Councillor Mrs Paternoster

Economic and Community Development

Councillor Mrs Morgan-Owen

 

 

 

APPOINTMENT OF COMMITTEES

 

(a)

Appointments

 

Proposed by Councillor Cartwright, seconded by Councillor Liverseidge and

 

RESOLVED -

 

That the following Committees be appointed for the remainder of the life of the Council:-

 

Scrutiny Committee - Housing

 

Scrutiny Committee - Safety and Health

 

Scrutiny Committee - Development, Economic Development and Environment

 

Scrutiny Committee - Resources and Customer Care

 

Development Control Committee

 

Licensing Committee

 

Appeals and Complaints Committee

 

Standards Committee

 

(b)

Committee Seat Allocations/Memberships

 

Proposed by Councillor Cartwright, duly seconded and

 

RESOLVED -

 

That the seat allocations and Membership of Committees as set out on the Schedule previously circulated to all Members of the Council be approved and adopted.

 

(c)

Terms of Reference

 

Proposed by Councillor Mrs Lambert and seconded by Councillor James:-

 

“That the terms of reference of the Committees of the Council as set out in the papers previously circulated, be approved and adopted.”

 

It was thereupon proposed by Councillor Richards and seconded by Councillor Sherwell:-

 

“That the Terms of Reference of the Appeals and Complaints Committee, insofar as they related to allocations referrals, be amended by:-

 

(a)

the replacement of the words “The Head of Housing (Tenancy Services)”, by the words “The Chairman of the Appeals and Complaints Committee” in the second sentence of Paragraph 1, and

 

(b)

the addition of the words “after consultation with the Chairman of the Appeals and Complaints Committee” after the words “The Head of Administration” in the bracketed sentence appearing after paragraph 2.”

 

Upon being put to the meeting, the amendment was declared to be carried.

 

The original motion to approve and adopt the Terms of Reference of Committees, as now amended, was then put and carried.

 

DEVELOPMENT CONTROL COMMITTEE

 

Proposed by Councillor Griffin, seconded by Councillor Miss Reynolds and

 

RESOLVED -

 

That the Minutes of the Development Control Committee of 22nd March and 5th April, 2001 be received.

 

LICENSING COMMITTEE

 

Proposed by Councillor Cooper, seconded by Councillor Rowlands and

 

RESOLVED -

 

That Minutes 582 to 589 of the Licensing Committee of 5th March, 2001 and Minutes 590 to 594 of the meeting of the Committee held on 2nd April, 2001 be received.

 

STRATEGIC PLANNING AND DEVELOPMENT COMMITTEE

 

Proposed by Councillor Mrs Lambert, seconded by Councillor Stewart and

 

RESOLVED -

 

That Minutes 595 to 601 of the Strategic Planning and Development Committee of 13th March, 2001 and Minutes 602 to 604 of the meeting of the Committee held on 17th April, 2001 be received.

 

LEISURE COMMITTEE

 

Proposed by Councillor Cadd, seconded by Councillor Mrs Polhill and

 

RESOLVED -

 

That Minutes 605 to 615 of the Leisure Committee of 14th March, 2001 be received.

 

 

 

NOTE:

(a)

Councillors Baldwin and Ghent each declared an interest under the Voluntary Code in respect of Minute 609 (Vale Park Public Art Project).

 

(b)

Councillor Baldwin declared an interest under the Voluntary Code in respect of Minute 610 (a) (Leisure Cheque Applications - Bucks Dance).

 

 

 

POLICY AND RESOURCES COMMITTEE

 

Proposed by Councillor Liverseidge, seconded by Councillor Mrs Polhill and

 

RESOLVED -

 

That Minutes 616 to 618 of the Policy and Resources Committee of 19th March, 2001 be received.

 

PERSONNEL COMMITTEE

 

Proposed by Councillor Cartwright, seconded by Councillor Mrs Morgan-Owen and

 

RESOLVED -

 

That excluding Minute 621 (Modernising:  Review of Management Arrangements) and Minute 622 (Recruitment Process for a Director of Housing, Health and Leisure), dealt with at the Council meeting held on 11th April, 2001, Minutes 619 to 629 of the Personnel Committee of 20th March, 2001 be received.

 

ENVIRONMENT AND HEALTH COMMITTEE

 

Proposed by Councillor Rowlands, seconded by Councillor Mrs Brandis and

 

RESOLVED -

 

That Minutes 630 to 638 of the Environment and Health Committee of 26th March, 2001 be approved and adopted.

 

HOUSING COMMITTEE

 

Proposed by Councillor Stewart, seconded by Councillor Mrs Baxter and

 

RESOLVED -

 

That Minutes 639 to 656 of the Housing Committee of 2nd April, 2001 be approved and adopted.

 

NOTE:

Councillor Mohammad declared an interest under the Voluntary Code in respect of Minute 640 (Land at Crown Leys, Aylesbury).

 

COMMUNITY DEVELOPMENT COMMITTEE

 

Proposed by Councillor Mrs Morgan-Owen, seconded by Councillor Mrs Paternoster and

 

RESOLVED -

 

That Minutes 657 to 667 of the Community Development Committee of 9th April, 2001 be approved and adopted.

 

STANDARDS COMMITTEE

 

Proposed by Councillor Mrs Morgan-Owen, seconded by Councillor Cadd and

 

RESOLVED -

 

That Minutes 668-672 of the Standards Committee of 12th April, 2001 be received.

 

POLICY AND RESOURCES COMMITTEE

 

Proposed by Councillor Liverseidge and seconded by Councillor Mrs Baxter:-

 

“That excluding Minute 682 (Enrolment of Honorary Aldermen) dealt with earlier during the evening at a special meeting of the Council, Minutes 673 to 688 of the Policy and Resources Committee of 23rd April, 2001 be approved and adopted.”

 

It was thereupon proposed by Councillor Sherwell and seconded by Councillor Baldwin:-

 

“That all the words after the word “finalised” contained in Recommendation (4) of Minute 678 (General Fund Capital) be deleted, and that the following Recommendation be added:-

 

“(5)  That a separate comprehensive list of all current and planned activities of the Council that might become the responsibility of the Aylesbury Parish Council be prepared as a basic reference for future discussions with that Council about the transfer of responsibilities”.”

 

Upon being put to the meeting the amendment was declared to be carried.

 

It was thereupon proposed by Councillor Mrs Davies and seconded by Councillor Metherell:-

 

“That it be made clear that the review of Members' support services referred to in Recommendation (4) of Minute 683 (Member Allowances), should include a review of the position in relation to carers' allowances and mileage allowances.”

 

Upon being put to the meeting, the amendment was declared to be carried.

 

NOTE:

Councillors Larner and Sherwell asked that their vote against all the Recommendations contained in Minute 683, as now amended, be recorded in the Minutes.

 

The original motion to adopt the Minutes of the Policy and Resources Committee, as now amended, was then put and carried.

 

MODERNISING SUB-COMMITTEE

 

Proposed by Councillor Mrs Lambert and duly seconded:-

 

“That Minute 689 to 692 of the Modernising Sub-Committee of 25th April, 2001 be approved and adopted subject to the inclusion of Councillor Rowlands in the list of those present and to the following amendments:-

 

(a)

Officer Delegations

 

(1)

The Head of Development Control (and in his absence the Acting Head of Development Control) to have the same delegated powers as the Development Control Officer as set out on pages 25 to 29 of the papers circulated.

 

(2)

The powers delegated to the Vale Contract Services Manager as set out in Paragraph 1 on page 44 of the papers circulated, to be revised to read as follows:-

 

“1.

After consultation with the Cabinet Member for Housing, to submit tenders to carry out works/services for external organisations.

 

2.

In respect of AVDC works, to submit tenders with a value up to and including £50,000.  After consultation with the Director of Planning, Property and Construction Services, to submit tenders for AVDC works over £50,000 up to and including a value of £250,000.”

 

(Remaining delegations to be re-numbered accordingly).

 

(b)

Appointment of Representatives to Outside Bodies

 

The Chilterns Crematorium Joint Committee to be transferred from the Council to the Executive List of Appointments.

 

(c)

Informal Panels and Groups

 

An additional recommendation to be inserted in Minute 691 as follows:-

 

“12.     That the Head of Administration be authorised to determine the membership of the Council and Staff Consultative Committee and the Staff Pay Negotiating Team, after consultation with Group Leaders.

 

It was thereupon proposed by Councillor Cartwright and duly seconded:-

 

“That the section of the Draft Constitution relating to protocols insofar as it referred to the Complaints Committee be amended to read as follows:-

 

“Local Members, if attending, are not allowed to make oral representations except in the case of Housing Appeals.  However, they can provide a written submission to be considered after the main report has been presented by the Officers.”.”

 

Upon being put to the meeting, the amendment was declared to be carried.

 

The original motion to adopt the Minutes of the Modernising Sub-Committee as now amended was then put and carried.

 

VOTE OF THANKS TO COMMITTEE CHAIRMEN AND VICE-CHAIRMEN

 

RESOLVED -

 

That the Council's thanks be accorded to Committee Chairmen and Vice-Chairmen for their services during the past year.