Agenda and minutes

To note the appointment of the Cabinet Member for Accessible Housing and Resources as the Chairman of the Buckinghamshire Shareholder Committee.

Resolved: To note the appointment of Councillor John Chilver as Chairman of the Buckinghamshire Shareholder Committee for the ensuing year.

Apologies had been received from Councillor A Cranmer.

Councillor S Broadbent declared a personal interest in item 9: Buckinghamshire Advantage as the Buckinghamshire Council representative on the Local Enterprise Partnership who had previously agreed funding for Buckinghamshire Advantage.

Chairman to confirm Committee Membership and Members and Officers in attendance to be introduced.

Committee Members and supporting officers introduced themselves.

To note and comment on the Committee’s Terms of Reference and to receive a brief overview of the role of the Shareholder Committee. Also attached for information are the report and legal implications that went to Cabinet on 29 March 2022.

The Committee considered the Terms of Reference and highlighted the following amendments to be made:

·         2.1.2. to remove “Deputy Leader”

·         2.1.3. An ‘s’ to be added at the end of Cabinet Member to make it plural

·         2.2. wording to be strengthened around alternate Cabinet Members who could attend a meeting in a Committee Member’s absence to make clear that any alternate Cabinet Member should not be a Board Member of any of the subsidiary companies the Shareholder Committee had responsibility for reviewing.

The Committee noted the decisions delegated to the Shareholder Committee for each Subsidiary as noted in 3.4 of the Terms of Reference.

RESOLVED

That the Terms of Reference be approved subject to the above amendments.

To resolve:

that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting on the grounds that it involves the likely disclosure of exempt information as defined in the paragraph indicated in Part 1 of Schedule 12A of the Act.

Resolved: that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the meeting on the grounds that it involves the likely disclosure of exempt information as defined in the paragraph indicated in Part 1 of Schedule 12A of the Act.

Business Plan                                              Pages 17 – 52

Incorporation Document                        Pages 53 – 56

AVE LLP Members Agreement              Pages 57 – 224

Board Report Q4 2021/22                      Pages 225 – 246

Portfolio Performance Analysis             Pages 247 – 250

Draft Financial Statements 2021/22   Pages 251 - 276

Restricted

Business Plan                                              Pages 279 – 294

Final Financial Statements 2020/21   Pages 295 – 312

Draft Financial Statements 2021/22   Pages 313 – 330

Balance Sheet as at 31 March 2022    Pages 331 – 332

Profit and Loss as at 31 March 2022 Pages 333 – 334

Memorandum of Understanding          Pages 335 - 368

Restricted

Draft Business Plan                                   Pages 369 – 374

Final Financial Statements 2020/21   Pages 375 - 382

Restricted

To consider the methods of reporting both to this Committee and to Cabinet on the performance of the Subsidiary Companies and to agree a mechanism to communicate the shareholder’s views to the Subsidiary through systematic engagement between the Chair/CEO and shareholder/member role to ensure effective performance against strategy and governance.

Restricted

Training for:

·         Subsidiary’s Directors

·         Cabinet Members

Restricted

To discuss items for future meetings.

The Committee discussed items for future meetings and requested that the below items be presented at the October and January meetings respectively:

12 October

• Consilio Directors to be invited to attend to give an update on the direction of the business, loan re-payments / structures, performance against the business plan, financing plans and piece of work exploring assets being transferred back to the Council.
• Conflict of Interest guidance
• AVE summary on debt paying plans
• BA Draft Accounts 2021/22

11 January

• Draft AVE 2023/24 business plan
• Draft BA 2023/24 business plan
• Draft Consilio 2023/24 business plan

Wednesday 12 October at 10 a.m.

Wednesday 12 October 2022 at 10 a.m.