Agenda and draft minutes

Venue: Via MS Teams

Contact: Iram Malik 

Media

Items
No. Item

1.

CHAIRMAN`S WELCOME

Online etiquette and brief introduction to the Community Board

Minutes:

The Chairman extended a warm welcome to all those present, introducing himself and Vice Chairman David Watson.  He went on to reiterate the purpose of Community Boards and their key role, and informed members that the Board had now been allocated a Service Director champion in David Skinner who would ensure that the issues which needed to be addressed would be referred to the relevant team in a swift and timely manner.


2.

MINUTES OF LAST MEETING pdf icon PDF 627 KB

To approve the minutes of the meeting held on 16 February 2021

Minutes:

RESOLVED: That the minutes of the last meeting held on 16 February be confirmed as a correct record.

3.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of interest

4.

PETITIONS pdf icon PDF 712 KB

Minutes:

Members considered a petition response which was regarding a reduction of the speed limit from 50 to 30 miles per hour on the Wycombe Road (A40) approach to Old Town Beaconsfield.

 

The officer report had instead recommended that a reduction to 40 mph be progressed but that the funds were unavailable for this purpose and as such funding would need to be locally sourced.

 

RESOLVED: That the report be referred to the next meeting of the Highways Committee to be held on 28 July for further consideration of the issues.

 

 

 

5.

COMMUNITY BOARD UPDATES pdf icon PDF 1 MB

·         Board membership

·         Budget

·         Community Board Funding Process

 

Minutes:

The Chairman introduced the paper which set out a review of the Board`s activity over the previous year, highlighting the Board`s priorities, project summaries, main successes and the main areas of focus of the working groups.

 

Budget information was also presented by the Chairman who explained that this year`s total budget combined with last year`s underspend being brought forward amounted to £374,451.  As the Board was unable to carry any forward for the current year it was vital that the funds were allocated appropriately.

 

The Localities Manager highlighted the changes to the funding process which would be more robust and efficient and would be subject to a thorough 5 step process. Funding applications would be submitted via the website and wold be circulated to all board members for comment. Members` attention was also drawn to the fact that all highways applications for delivery by TfB were required to be submitted by a deadline of 30 September.

 

Members agreed that the importance of cross working between Boards and the sharing of information and ideas in order to reach wider communities was ever important.

 

RESOLVED: That the report be noted and the presentation slide be circulated to the Board members.

6.

PRIORITIES AND WORK PLANNIING pdf icon PDF 1 MB

·         Priority Setting

·         Action Plan

·         Action groups           

Minutes:

 

A discussion around action groups took place. All Community Boards were now required to cover 3 core areas including economic recovery, improving the environment and transport and highways. It was also suggested that the development of task and finish groups would be beneficial for this community board enabling it to focus on issues which fell outside of the three core areas.

 

The Chairman confirmed that the Action Groups would be chaired by the following Councillors:

  • Highways & Traffic – David Johncock
  • Improving the Environment – Catherine Oliver
  • Supporting Economic Recovery – Katrina Wood

 

The Highways action group would next be meeting on 28 July. The Coordinator was asked to arrange meetings for the other two groups.

 

It was suggested that improvement in publicising of the community board was an important matter enabling greater engagement with the community. The Board would have a stall at two upcoming local events. Improvement in online presence which would help reaching the younger age groups in particular. The Board’s Facebook page was shared @bcwcommunityboard. Another issue mentioned was undertaking of speeding reductions across the board as opposed to single areas.

 

Youth provision was also highlighted and the possible introduction of a skateboard park or BMX track. This would help to improve social behaviour throughout the holidays and beyond.

 

 

7.

COMMUNITY MATTERS pdf icon PDF 415 KB

(Questions to be submitted in advance to bcwcb@buckinghamshire.gov.uk )

Additional documents:

Minutes:

Members received a document for information regarding the current Covid situation in Buckinghamshire and the changes to Home to School transport. They were also provided with the names allocated for 9 new roads in Wilton Park.

 

There was a brief update on the work of Swish Fibre in the area and a discussion on broadband issues. David Johncock offered to monitor the situation on behalf of the board and Thomas Broom offered his support.

 

RESOLVED: That the report be noted

 

8.

CONSULTATIONS

Minutes:

Two public consultations running currently were highlighted by the Coordinator. These included a consultation on special educational needs and disabilities running until 18 July and a Healthwatch consultation seeking views on direct payments.

 

RESOLVED: That the information be noted and that the links be included within the minutes of the meeting.

 

https://yourvoicebucks.citizenspace.com/consultation_finder/?sort_on=iconsultable_enddate&st=open&sort_order=ascending&advanced=1#cs-finder-results-container

 

9.

TOPICS FOR FUTURE CONSIDERATION

Minutes:

It was proposed that future board meetings be themed and that the next meeting feature Thames Valley Police to cover such issues as community safety, Neighbourhood Watch, Trading Standards to cover doorstep selling and scams and the Community Safety team.

 

Members were asked to help develop a Community Board presence programme, by highlighting further events which could be attended to promote the board. 

 

10.

DATE OF NEXT MEETING

Minutes:

The next meeting was scheduled to take place on Tuesday 12 October 2021 at 7pm

11.

ADDITIONAL DOCUMENTATION pdf icon PDF 2 MB

Minutes:

An additional paper had been circulated for information on public health and the boards profile.

 

RESOLVED: That the report be noted