Meeting documents
- Attendance details
- Agenda frontsheet PDF 185 KB
- Agenda reports pack
- Supplementary Agenda 1: Chiltern and South Bucks Playing Pitch and Open Spaces Strategies PDF 16 MB
- Supplementary Agenda 2: Preliminary Draft Charging Schedule Consultation Document PDF 584 KB
- Printed decisions PDF 94 KB
- Printed minutes PDF 112 KB
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
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To approve
the minutes of the Cabinet held on 26 June 2018 Minutes: The minutes
of the Cabinet held on 26 June 2018 were approved and signed by the Chairman as
a correct record. |
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Declarations of Interest Minutes: Councillor
I Darby declared a personal and prejudicial interest in Item 18 - Community
Grant Awards 2018. Nature of interest - Councillor Darby had a professional
relationship with the Chalfont St Peter Youth Centre and Milton’s Cottage and
would not take part in the consideration of this item. Councillor
P Martin declared a personal interest in Item 18 - Community Grant Awards 2018.
Nature of interest - Councillor Martin was part of the Great Missenden and
Prestwood Revitalisation Group. |
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Minutes: The
Cabinet received a report attaching the draft 28-Day Notice which provided a
forward look on executive decisions to be taken. The notice would be published
on 9 November 2018 for the meeting of Cabinet 11 December 2018. Members
were advised of an administrative error on the draft notice, and it was noted
that the Joint Housing Strategy was scheduled to be considered at the Cabinet
meeting 16 October 2018 and Full Council on 13 November 2018. RESOLVED: that the draft 28-Day Notice to be published on 9 November be noted. |
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Current Issues Minutes: (i)
Councillor P Martin Councillor
P Martin informed Members that a number of workshops to review local plan
policies were due to be held, the first of which was scheduled for 6pm, Tuesday
23 October 2018 at Chiltern District Council. Members were
advised that HS2 works had been halted on a site in Great Missenden which had
caused some concern amongst residents in the area. (ii)
Councillor M Smith Councillor
M Smith reported that the Amersham Multi-Storey Car Park was on track for
completion in November 2018, and had had a successful topping out ceremony on 12
September 2018. It was noted that there
was a minor issue with cosmetic cracking in some parts of the concrete but this
issue was due to be addressed. A topping
out ceremony had also taken place at the Bierton Crematorium on 24 September 2018.
Members noted that the Crematorium was scheduled to open spring 2019. (iii)
Councillor F Wilson Councillor
F Wilson advised Members that the Council was currently in the design stage of
the customer experience programme, and that the Customer Experience Member
Working Group would be providing advice on the programme to the project team
throughout the different stages. All
Members were encouraged to attend these Member Working Group meetings. Councillor
Wilson informed Members that last year, the Revenues Team were runner up
Revenues Team of the Year. This year, the team had won the prestigious award.
The Cabinet congratulated the Revenues Team for being awarded Revenues Team of
the Year. |
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Performance Report Quarter 1 2018-19 PDF 67 KB Minutes: Members
received a report outlining the annual performance of Council services against
pre-agreed performance indicators and service objectives for Quarter 1 of
2018-19. RESOLVED: That the performance report
be noted. |
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Treasury Management Quarter 1 2018/19 PDF 77 KB Minutes: Members
received a report on the Treasury Management operation of the Council for April
- June 2018. RESOLVED: that the Treasury Management performance for Quarter 1 2018/19 be
noted. |
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Joint Housing Strategy PDF 53 KB Decision: The
report sought authority to publish and implement the finalised version of the
Chiltern and South Bucks District Councils Joint Housing Strategy (Affordable
Housing and Homelessness) 2018 - 2021. The Cabinet RESOLVED to
Minutes: (The Cabinet brought forward
consideration of agenda item 13 Joint Housing Strategy and the following item
on Bucks Home Choice Allocation Policy.) The
report sought authority to publish and implement the finalised version of the
Chiltern and South Bucks District Councils Joint Housing Strategy (Affordable Housing
and Homelessness) 2018 - 2021. It was noted that the finalised version of the
Strategy had been considered by the Services Overview Committee on 9 October
2018. The Cabinet RESOLVED to
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Bucks Home Choice Allocation Policy PDF 48 KB Decision: Members
of the Cabinet were asked to consider and comment on the proposed revisions to
the Bucks Home Choice Allocations Policy ahead of the full consultation. RESOLVED: that the final version of the draft revised Bucks Home
Choice Allocations Policy be agreed for consultation by the Head
of Healthy Communities in consultation with the Healthy Communities Portfolio
Holder and subject to the agreement of Aylesbury Vale District Council, South
Bucks District Council and Wycombe District Council. Minutes: Members
of the Cabinet were asked to consider and comment on the proposed revisions to
the Bucks Home Choice Allocations Policy ahead of the full consultation. The Services
Overview Committee considered the report at their meeting on 9 October 2018. RESOLVED: that the final version of the draft revised Bucks Home
Choice Allocations Policy be agreed for consultation by the Head
of Healthy Communities in consultation with the Healthy Communities Portfolio
Holder and subject to the agreement of Aylesbury Vale District Council, South
Bucks District Council and Wycombe District Council. |
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Delegation arrangements in Planning Enforcement PDF 38 KB Decision: Members
considered a report proposing changes to the delegation arrangements on
Planning Enforcement matters. Members of the Cabinet endorsed the recommendation
and RESOLVED to
Minutes: Members
considered a report proposing changes to the delegation arrangements on
Planning Enforcement matters. The revised delegations would provide a mechanism
for effective delivery of the Local Enforcement Plan in allowing officers to
act in a timely manner on all enforcement matters and not just in cases of
urgency. The Planning and Economic Development PAG and Planning Committee considered the Cabinet report at their meetings on 25 September and 4 October 2018 respectively. Members of the Cabinet endorsed the recommendation
and RESOLVED to
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The Environmental Assessment of Plans and Programmes Regulations 2004 – delegated powers PDF 442 KB Additional documents: Decision: Members of the
Cabinet considered a report seeking delegated authority to determine the need
for environmental assessment of neighbourhood plans. RESOLVED: that the statutory requirements of the Environmental Assessment of
Plans and Programmes Regulations 2004 in relation to neighbourhood planning be delegated to the Head of Planning and Economic Development. Minutes: Members of the
Cabinet considered a report seeking delegated authority to determine the need
for environmental assessment of neighbourhood plans. RESOLVED: that the statutory requirements of the Environmental Assessment of
Plans and Programmes Regulations 2004 in relation to neighbourhood planning be delegated to the Head of Planning and Economic Development. |
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Decision: Members
considered a report with options to maximise the use of parking facilities
across Chiltern to continue to meet the needs of the local towns and villages. RESOLVED: 2.1 a) That the ‘over 4 hour’ tariff at Albany
Place car park in Chesham be increased from £3.60 to £4.00. b) That the Off Street Parking Places Order be amended to allow
coach parking in car parks where there is the capacity and need to do so and
that the Head of Environment be authorised in consultation with the Portfolio
Holder to make the changes where appropriate. c) That the Off Street Parking Places Order be amended to enable
electric vehicle charging points to be installed where evidence supports the
requirement and that the Head of Environment be authorised in consultation with
the Portfolio Holder to make the changes where appropriate. d) That the list of designated disabled bays in the Order be
removed to allow flexibility to amend the number of bays in the car parks. e) That the cost of the ‘Over 9 hour’ tariff at Buryfield and Link Road car parks in Great Missenden be
reduced from £7.00 to £6.00, if the car park usage does not increase once the
Roald Dahl Museum re-opens. f) That the cost of a season ticket at Buryfield,
and Link Road car parks be reduced to maintain the current discount to daily
charge ratio. 2.2 That subject to Cabinet agreeing the recommendations at 2.1
a), b), c), and d), the Head of Environment be authorised to publish the
statutory Notice of proposed Amendment to the Off Street Parking Places Order. 2.3 That if no valid objections are received in response to
publication of the Notice at 2.2, the Director of Services be authorised to
make and publicise the Amendment Order. 2.4 That if valid objections are received in response to
publication of the Notice at 2.2, the Director of Services be authorised to
deal with any such objections after consultation with the Portfolio Holder and
to make and publicise the necessary Amendment Order with or without modifications
as considered appropriate. 2.5 That subject to Cabinet agreeing the recommendations at 2.1 e)
and f), the Head of Environment in consultation with the Portfolio Holder be
authorised to introduce the new charges (if and when required) and publish the
variation notice to implement. Minutes: Members
considered a report with options to maximise the use of parking facilities
across the district to continue to meet the needs of the local towns and
villages. Following consideration
of the report by the Environment Policy Advisory Group on 24 September 2018,
the recommendations had been amended to include a proposal to increase the
‘over 4 hour’ tariff at Albany Place car park in Chesham from £3.60 to £4.00 in
a bid to deter commuters. The Portfolio Holder for Planning and Economic Development advised Members that the Roald Dahl Museum was scheduled to re-open on Saturday 20 October 2018. It was noted that tariffs could be reviewed in the future if necessary. RESOLVED: 2.1 a) That the ‘over 4 hour’ tariff at
Albany Place car park in Chesham be increased from £3.60 to £4.00. b) That the Off Street Parking Places Order be amended to allow
coach parking in car parks where there is the capacity and need to do so and
that the Head of Environment be authorised in consultation with the Portfolio
Holder to make the changes where appropriate. c) That the Off Street Parking Places Order be amended to enable
electric vehicle charging points to be installed where evidence supports the
requirement and that the Head of Environment be authorised in consultation with
the Portfolio Holder to make the changes where appropriate. d) That the list of designated disabled bays in the Order be
removed to allow flexibility to amend the number of bays in the car parks. e) That the cost of the ‘Over 9 hour’ tariff at Buryfield and Link Road car parks in Great Missenden be
reduced from £7.00 to £6.00, if the car park usage does not increase once the
Roald Dahl Museum re-opens. f) That the cost of a season ticket at Buryfield,
and Link Road car parks be reduced to maintain the current discount to daily
charge ratio. 2.2 That subject to Cabinet agreeing the recommendations at 2.1
a), b), c), and d), the Head of Environment be authorised to publish the
statutory Notice of proposed Amendment to the Off Street Parking Places Order. 2.3 That if no valid objections are received in response to
publication of the Notice at 2.2, the Director of Services be authorised to
make and publicise the Amendment Order. 2.4 That if valid objections are received in response to
publication of the Notice at 2.2, the Director of Services be authorised to
deal with any such objections after consultation with the Portfolio Holder and
to make and publicise the necessary Amendment Order with or without
modifications as considered appropriate. 2.5 That subject to Cabinet agreeing the recommendations at 2.1 e)
and f), the Head of Environment in consultation with the Portfolio Holder be
authorised to introduce the new charges (if and when required) and publish the
variation notice to implement. |
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Gambling Act 2005 Statement of Principles - 2018 Revision PDF 54 KB Decision: The Cabinet were asked to consider the final revised draft Gambling Act 2005 Statement of Principles, and to recommend the Statement of Principles to Full Council for adoption.
Minutes: The Cabinet were asked to consider the final revised draft Gambling Act 2005 Statement of Principles, and to recommend the Statement of Principles to Full Council for adoption. The draft Statement of Principles was attached to the report at Appendix 1. Members noted that the Licensing Committee considered the Statement of Principles at their meeting on 10 July 2018, the minutes of which were attached to the report at Appendix 2.
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Chiltern and South Bucks Open Space Strategy PDF 82 KB Decision: The Cabinet were asked to adopt the Chiltern and South Bucks Open Spaces Strategy. The Strategy would help to inform the Joint Local Plan and help improve access and the quality of open space provision within the District. RESOLVED: that the proposed Chiltern and South Bucks Open Space
Strategy be approved, and its findings utilised to support the implementation
of the Chiltern and South Bucks Joint Local Plan. Minutes: The Cabinet were asked to adopt the Chiltern and South Bucks Open Spaces Strategy. The Strategy would help to inform the Joint Local Plan and help improve access and the quality of open space provision within the District. It was noted that draft Strategy had undergone two consultations, the results of which had been incorporated into the finalised version of the Strategy. A concern was raised in relation to the capacity at Chesham Cemetery and how this had not been referenced within the Strategy document. Members were advised that the Strategy looked at how the cemetery was kept rather than the cemetery’s capacity. It was noted that concern about capacity would need to be addressed through the planning process. RESOLVED: that the proposed Chiltern and South Bucks Open Space Strategy
be approved, and its findings utilised to support the implementation of the Chiltern
and South Bucks Joint Local Plan. |
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Chiltern and South Bucks Playing Pitch Strategy PDF 68 KB Decision: The Cabinet were asked to consider approving the proposed 2018-2036 Chiltern and South Bucks Playing Pitch Strategy. The Strategy would help to inform the Joint Local Plan, and to improve the quality and access to local playing pitches. RESOLVED: that the proposed 2018-2036 Chiltern and South Bucks Playing Pitch
Strategy be approved and submitted to Sport England for external accreditation. Minutes: The Cabinet were asked to consider approving the proposed 2018-2036 Chiltern and South Bucks Playing Pitch Strategy. The Strategy would help to inform the Joint Local Plan, and to improve the quality and access to local playing pitches. Members of the Cabinet noted that draft Strategy had undergone two consultations, the results of which had been incorporated into the finalised version of the Strategy. A query was raised on behalf of Penn Parish Council in relation to the cricket club at Penn and the desire to open the old pavilion for use. Members were advised that this would need to be addressed through the planning process. RESOLVED: that the proposed 2018-2036 Chiltern and South Bucks Playing Pitch
Strategy be approved and submitted to Sport England for external accreditation. |
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Community Grant Awards 2018 PDF 134 KB Decision: The Cabinet were asked to consider agreeing the funding of grant awards for the Council’s 2018/2019 Community Grant Aid Scheme. RESOLVED: that the allocation of
funding awards from the 2018/19 Community Grant Aid Scheme as detailed in Appendix
1 to the report be agreed. Minutes: Councillor I Darby
left the room at 17:20 while this item was considered. The Cabinet were asked to consider agreeing the funding of grant awards for the Council’s 2018/2019 Community Grant Aid Scheme. It was noted that Members of the Healthy Communities Policy Advisory Group had considered the Cabinet report at their meeting on 8 October 2018. The Council had received 45 applications. Grants to be awarded as per the criteria were at Appendix 1 to the report. Those that had met key Council objectives were indicated in green at Table 1, and those that were not supported and had achieved red status were at Table 3. Applicants that achieved amber status (Table 2) had met three of the Council’s objectives and had support from their local ward Councillor, and would receive up to 50% of their grant request. RESOLVED: that the allocation of
funding awards from the 2018/19 Community Grant Aid Scheme as detailed in
Appendix 1 to the report be agreed. |
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Service Level Agreement with Chiltern Citizens Advice Bureau PDF 72 KB Decision: The
Cabinet were asked to consider awarding funding to the Chiltern Citizens Advice
Service (CAB) for the period 1 April 2019 to 31 March 2022. RESOLVED: 1.
that aid be granted to the Chiltern Citizens Advice Service
with funding of £135,000/annum for the period 1 April 2019 to 31 March 2022. 2.
that authority be delegated to the Head of Healthy Communities
to agree the terms of the Service Level Agreement with the Chilterns Citizens
Advice Service, in consultation with the Portfolio Holder. Minutes: Councillor I Darby re-joined the
meeting at 17:24. The
Cabinet were asked to consider awarding funding to the Chiltern Citizens Advice
Service (CAB) for the period 1 April 2019 to 31 March 2022. Members
were advised that the work of the CAB contributed directly to the delivery of
the Council’s housing and homelessness duties strategies and they were a key
partner in reducing the risk of homelessness. The CAB also assists the
Council’s delivery of council tax collection through the support and debt
advice it provides to residents on council tax and housing benefit. Members
noted that in 2017/2018, the service supported 4,645 clients. A concern was raised in relation to para 3.6 of the report, the value of debts written off and who this might be owed to. The Head of Healthy Communities would ask the CAB for further information about the debts written off and report back to the Cabinet Member for Support Services. Members of the Cabinet praised the work of the CAB and recognised its importance within the District. RESOLVED: 1.
That aid be granted to the Chiltern
Citizens Advice Service with funding of £135,000/annum for the period 1 April
2019 to 31 March 2022. 2.
That authority be delegated to the Head
of Healthy Communities to agree the terms of the Service Level Agreement with
the Chilterns Citizens Advice Service, in consultation with the Portfolio
Holder. |
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Review of CCTV Provision in the Chiltern District PDF 115 KB Decision: Members were asked to consider the implications of the review of CCTV provision within the Chiltern District, and to consider future CCTV monitoring arrangements and potential costs. RESOLVED: 1. that the recommendations of the
CCTV review be noted, and that public area CCTV coverage continue to be
provided in the recommended locations detailed in Appendix 2 of this report; 2. that the recommended locations for the decommissioning
of cameras at Appendix 3 be given further consideration by the Members of the
Healthy Communities PAG at a special meeting of the PAG; 3. to continue to participate in the CCTV Thames Valley
Police (TVP) hub model and seek to achieve the economies of scale to enable
re-investment in the existing CCTV network; 4. that the final decision on the CCTV TVP hub model
business plan be delegated to the Head of Healthy Communities and Head of
Environment in consultation with the Portfolio Holders for Healthy Communities
and Environment; and 5. that up to £80,000 in the
Capital budget 2019/20 be allocated for the provision of mobile CCTV and for
the capital costs arising from the relation of the CCTV hub. Minutes: Members were asked to consider the implications of the review of CCTV provision within the Chiltern District, and to consider future CCTV monitoring arrangements and potential costs. The report had previously been considered by Members of the Healthy Communities Policy Advisory Group (PAG) and the Services Overview Committee on 8 October and 9 October 2018 respectively. The Portfolio Holder for Healthy Communities advised Members that a special PAG meeting had been arranged for January 2019 to give further consideration to the locations recommended for the decommissioning of cameras. The Cabinet agreed that further consideration of the matter was needed. RESOLVED: 1. that the recommendations of the
CCTV review be noted, and that public area CCTV coverage continue to be
provided in the recommended locations detailed in Appendix 2 of this report; 2. that the recommended locations for the decommissioning
of cameras at Appendix 3 be given further consideration by the Members of the
Healthy Communities PAG at a special meeting of the PAG; 3. to continue to participate in the CCTV Thames Valley
Police (TVP) hub model and seek to achieve the economies of scale to enable
re-investment in the existing CCTV network; 4. that the final decision on the CCTV TVP hub model
business plan be delegated to the Head of Healthy Communities and Head of
Environment in consultation with the Portfolio Holders for Healthy Communities
and Environment; and 5. that up to £80,000 in the
Capital budget 2019/20 be allocated for the provision of mobile CCTV and for
the capital costs arising from the relation of the CCTV hub. |
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Update on the Chiltern Pools replacement project PDF 88 KB Decision: The Cabinet considered a report on the Chiltern
Pools redevelopment project. RESOLVED: 1.
That the decision of the Director of Services to appoint a main
contractor for the construction of the new centre under the Southern
Construction Framework be noted. 2.
For the purposes of a project working title, to name the community
and leisure development the ‘Chiltern Lifestyle Centre’. 3.
To agree that Chiltern District Council would be responsible for
the installation of all play facilities as part of the main construction
contract. 4.
To note that the replacement costs of the play equipment will be
met by Chiltern District Council as part of the development costs of the
Chiltern Lifestyle Centre. 5.
To agree that Chiltern District Council would be responsible for
the management and maintenance of all play facilities on its land. 6.
To note that Amersham Town Council will be responsible for the
management and maintenance of all play facilities on its land. 7.
That authority be delegated to the Head of Healthy Communities, in
consultation with the Portfolio Holder for Support Services, to agree with
Amersham Town Council the design and construction of any play areas or
development facilities to be located on the Town Council’s land, including the
provision of play equipment, soakaways and surface water drainage systems and
works access arrangements through the land swap contract. 8.
Should any management and maintenance responsibilities fall upon
Chiltern District Council as a result of any agreement with Amersham Town Council
because it is necessary to facilitate the location of play equipment and
facilities development, it is agreed those responsibilities shall be passed on
to the leisure centre operator. 9.
To agree to make budgetary
provision for the Pre-Construction Services Agreement (PCSA) fee from the
leisure reserve. 10.
That the Head of Healthy
Communities, in consultation with the Portfolio Holder for Support Services, be
authorised to draw down up to £250,000 of capital funding to enable the project
to progress to the next key decision stage which is the Stage 4a refinement of
the design prior to Cabinet approval to proceed. Minutes: The Cabinet considered a report on the Chiltern
Pools redevelopment project. Members noted that the report was considered by
the Resources and Services Overview Committees on 11 September and 9 October
2018 respectively. Members were informed that the appointment of a contractor was underway. The Cabinet were advised that the Leisure Needs Member Working Group had recommended naming the new centre the Chiltern Lifestyle Centre, and the Services Overview Committee had recommended that a competition be held to name the new centre. A public information campaign had been
held from 29 August until 15 October 2018 asking residents as to whether they
were in support of the proposals to redevelop the centre. 1952 responses had
been received, and 86% of those responses were in support of the project.
Members agreed that the number of responses in support of the project indicated
the enthusiasm for the project within the community. Members expressed thanks to the Healthy
Communities and Communications teams for their work surrounding the public
information events held across the District. Thanks were also expressed to the
Portfolio Holders for Support Services and Healthy Communities for their hard
work on the project to date. Councillor J
MacBean left the meeting at 17:52. RESOLVED: 1.
That the decision of the Director of Services to appoint a main
contractor for the construction of the new centre under the Southern
Construction Framework be noted. 2.
For the purposes of a project working title, to name the community
and leisure development the ‘Chiltern Lifestyle Centre’. 3.
To agree that Chiltern District Council would be responsible for
the installation of all play facilities as part of the main construction
contract. 4.
To note that the replacement costs of the play equipment will be
met by Chiltern District Council as part of the development costs of the
Chiltern Lifestyle Centre. 5.
To agree that Chiltern District Council would be responsible for
the management and maintenance of all play facilities on its land. 6.
To note that Amersham Town Council will be responsible for the
management and maintenance of all play facilities on its land. 7.
That authority be delegated to the Head of Healthy Communities, in
consultation with the Portfolio Holder for Support Services, to agree with
Amersham Town Council the design and construction of any play areas or
development facilities to be located on the Town Council’s land, including the
provision of play equipment, soakaways and surface water drainage systems and
works access arrangements through the land swap contract. 8.
Should any management and maintenance responsibilities fall upon
Chiltern District Council as a result of any agreement with Amersham Town Council
because it is necessary to facilitate the location of play equipment and
facilities development, it is agreed those responsibilities shall be passed on
to the leisure centre operator. 9.
To agree to make budgetary
provision for the Pre-Construction Services Agreement (PCSA) fee from the
leisure reserve. 10. That the Head of Healthy Communities, in consultation with the Portfolio Holder for Support Services, be authorised ... view the full minutes text for item 135. |
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Leisure Operator Contract PDF 83 KB Decision: The
report sought approval on the next steps to be taken in respect of the current
contract with the existing leisure operator for the Council’s three current
leisure centres, which comes to an end on 31 March 2020. RESOLVED: 1.
To agree to commence the procurement of a Leisure Operator
contract to commence in April 2020. 2.
That authority be delegated to the Head of
Healthy Communities, in consultation with the Head of Legal and Democratic
Services, Head of Finance and the relevant Portfolio Holder, to take the steps
necessary to progress the Leisure Operator tender. 3.
That authority be delegated to the Head
of Healthy Communities in consultation with the Portfolio Holder to finalise
the specification of the services to be delivered. 4.
That authority be delegated to the Head
of Healthy Communities in consultation with the Head of Legal and Democratic
Services and the relevant Portfolio Holder to determine the procurement method
under the Public Contract Regulations 2015. 5.
To approve the release of earmarked funds set aside in the Leisure
Reserve to fund the activity set out in (6) below. The amount to be delegated
to the Head of Healthy Communities and Head of Finance in consultation with the
relevant Portfolio Holder. 6.
That authority be delegated to the Head
of Healthy Communities to procure sufficient professional and technical
resources to enter into initial discussions and to prepare for and support the
procurement project. Minutes: The
report sought approval on the next steps to be taken in respect of the current
contract with the existing leisure operator for the Council’s three current
leisure centres, which comes to an end on 31 March 2020. Members
noted that a new leisure operator contract would be required irrespective of a
decision as to the redevelopment the current Chiltern Pools Leisure Centre. The Cabinet
were advised that the Services and Resources Overview Committees had endorsed
the recommendations at their recent meetings. RESOLVED: 1.
To agree to commence the procurement of a Leisure Operator
contract to commence in April 2020. 2.
That authority be delegated to the Head
of Healthy Communities, in consultation with the Head of Legal and Democratic
Services, Head of Finance and the relevant Portfolio Holder, to take the steps necessary
to progress the Leisure Operator tender. 3.
That authority be delegated to the Head
of Healthy Communities in consultation with the Portfolio Holder to finalise the
specification of the services to be delivered. 4.
That authority be delegated to the Head
of Healthy Communities in consultation with the Head of Legal and Democratic
Services and the relevant Portfolio Holder to determine the procurement method under
the Public Contract Regulations 2015. 5.
To approve the release of earmarked funds set aside in the Leisure
Reserve to fund the activity set out in (6) below. The amount to be delegated
to the Head of Healthy Communities and Head of Finance in consultation with the
relevant Portfolio Holder. 6.
That authority be delegated to the Head
of Healthy Communities to procure sufficient professional and technical resources
to enter into initial discussions and to prepare for and support the
procurement project. |
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Revisions to the Constitution of the Chilterns Crematorium Joint Committee PDF 32 KB Decision: Members
considered proposed revisions to the constitution of the Chilterns Crematorium
Joint Committee. RESOLVED: 1. that the revised constitution is
agreed and adopted, subject to the agreement of the other constituent
authorities; 2. that authority is delegated to the Head of Legal and Democratic
Services to make any necessary minor amendments prior to final adoption; and
Minutes: Members
considered proposed revisions to the constitution of the Chilterns Crematorium
Joint Committee at Appendix 1 to the report. Now that the Bierton Crematorium
project was well underway, the Joint Committee recommended that the
constitution be revised to ensure that it remains fit for purpose. RESOLVED: 1. that the revised constitution is
agreed and adopted, subject to the agreement of the other constituent
authorities; 2. that authority is delegated to the Head of Legal and Democratic
Services to make any necessary minor amendments prior to final adoption; and
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Minutes of Joint Executive Committees Members
are asked to note the Minutes of the following meetings of Joint Executive
Committees: Minutes: RESOLVED That the minutes
of the following Joint Executive Committees be noted: 1.
Chiltern and South Bucks Joint Committee 28 June 2018 2.
Chiltern, South Bucks and Wycombe Joint Waste Collection
Committee 23 April 2018 |
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Exclusion of the Public To resolve
that under Section 100(A)(4) of the Local Government Act 1972 the public be
excluded from the meeting for the following item(s) of business on the grounds
that it involves the likely disclosure of exempt information as defined in Part
I of Schedule 12A of the Act.
Minutes:
Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information) |
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Cabinet Reports from Policy Advisory Groups: Minutes: RESOLVED That the confidential notes from the following PAG meetings
be noted: 1. Healthy
Communities PAG 18 June 2018 2. Customer Services
PAG 11 June 2018 3. Planning and
Economic Development PAG 21 June 2018 |
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Serco Contract - Exercise of Chief Executive's Powers of Urgency Minutes: The Cabinet
received a report on the exercise of urgency powers by the Chief Executive. RESOLVED: To note that, following consultation with the Leader, the Chief
Executive has exercised his Powers of Urgency under section E1 of the Scheme of
Delegation, provided that Wycombe District Council also gives the necessary
approvals, to authorise the Head of Environment in consultation with the
relevant Portfolio Holder and the Heads of Finance and Legal and Democratic
Services to negotiate and agree terms to extend the existing contract with
Serco from 4 March 2020 for a period that may be shorter than that approved by
the Cabinet on 27 June 2018. |
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HS2 Update Report Decision: The Cabinet received an update on the HS2 project. The report sought delegation for decisions and requests for non-material changes to schedule 17 approvals, due to the tight timescales in which to turnaround applications. RESOLVED:
i.
That the report and progress made on the project be noted.
ii.
the functions for the determination of any
submissions pursuant to Schedule 17 of the HS2 Act be delegated to the Head of
Planning and Economic Development. In the absence of the Head of Planning and
Economic Development, that these functions be delegated to the Development
Management Manager and/or an Area Team leader under Regulation 3 of the Local
Authorities Arrangements for the Discharge of Functions Regulations 2012 and
the delegations and Constitution are updated accordingly;
iii.
the functions for the determination of any
submission pursuant to conditions attached to any Schedule 17 approval that
have been imposed by the Local Planning Authority be delegated to the Head of
Planning and Economic Development. In the absence of the Head of Planning and
Economic Development, that these functions be delegated to the Development
Management Manager and/or an Area Team Leader and/or a Principal Planning
Officer under Regulation 3 of the Local Authorities Arrangements for the
Discharge of Functions Regulations 2012 and the delegations and Constitution
are updated accordingly; and
iv.
the functions for the determination of any
request for non-material changes to approvals under paragraph 21 of Part 3 of
Schedule 17 of the HS2 Act be delegated to the Head of Planning and Economic
Development. In the absence of the Head of Planning and Economic Development,
that these functions be delegated to the Development
Management Manager and/or an Area Team Leader and/or a Principal Planning
Officer under Regulation 3 of the Local Authorities Arrangements for the
Discharge of Functions Regulations 2012 and the delegations and Constitution
are updated accordingly. Minutes: The Cabinet received an update on the HS2 project. The report sought delegation for decisions and requests for non-material changes to schedule 17 approvals, due to the tight timescales in which to turnaround applications. It was noted that HS2 had declared that stage 2 would now commence in June 2019. Members noted the success of the community liaison forum meeting on 26 March 2018. A further meeting was scheduled to be held on 29 October 2018 in the Council’s Chamber. Thanks were expressed to the HS2 Project Team for their hard work organising these events. RESOLVED:
i.
That the report and progress made on the project be noted.
ii.
the functions for the determination of any
submissions pursuant to Schedule 17 of the HS2 Act be delegated to the Head of
Planning and Economic Development. In the absence of the Head of Planning and
Economic Development, that these functions be delegated to the Development Management
Manager and/or an Area Team leader under Regulation 3 of the Local Authorities
Arrangements for the Discharge of Functions Regulations 2012 and the
delegations and Constitution are updated accordingly;
iii.
the functions for the determination of any submission
pursuant to conditions attached to any Schedule 17 approval that have been
imposed by the Local Planning Authority be delegated to the Head of Planning
and Economic Development. In the absence of the Head of Planning and Economic
Development, that these functions be delegated to the Development Management
Manager and/or an Area Team Leader and/or a Principal Planning Officer under
Regulation 3 of the Local Authorities Arrangements for the Discharge of
Functions Regulations 2012 and the delegations and Constitution are updated
accordingly; and
iv.
the functions for the determination of any
request for non-material changes to approvals under paragraph 21 of Part 3 of
Schedule 17 of the HS2 Act be delegated to the Head of Planning and Economic
Development. In the absence of the Head of Planning and Economic Development,
that these functions be delegated to the Development
Management Manager and/or an Area Team Leader and/or a Principal Planning
Officer under Regulation 3 of the Local Authorities Arrangements for the
Discharge of Functions Regulations 2012 and the delegations and Constitution
are updated accordingly. |